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DEPUTY COUNTY ADMINISTRATIVE OFFICER (#UT5 )

Apply as a Transfer/Demotion applicant

$85.36-$114.41 hourly / $14,795.00-$19,831.00 monthly / $177,548.80-$237,972.80 yearly


Definition

Under administrative direction of the County Administrative Officer and/or the Assistant County Administrative Officer, supervises a major program area in the County Administrative Office; acts for, or in the absence of, the County Administrative Officer and/or the Assistant County Administrative Officer as authorized by the County Administrative Officer; plans, organizes, and coordinates budgetary and financial planning, administrative and managerial operations, and fiscal monitoring activities; and performs other duties as assigned.

Distinguishing Characteristics

The Deputy County Administrator classification is allocated to the County Administrative Office and is responsible for planning, organizing and directing the fiscal, legislative, and/or strategic planning activities of the County, this may include directing the development of the County budget, evaluating fiscal and budgetary procedures and policies, and coordinating the fiscal activities of all County departments to assure maximum effectiveness of County resources. This class provides administrative coordination and policy oversight to County departments; directs the development of the County strategic plan and legislative agenda; provides highly responsible and complex administrative support to the County Administrative Officer and the Assistant County Administrative Officer. The assigned work requires initiative, judgment, discretion, and the ability to make independent decisions within established policies and procedures set forth by the Board of Supervisors, County Administrative Officer, and Federal, State & County laws, ordinances, and regulations.

This class is distinguished from the higher level class of Assistant County Administrative Officer by the latter's day-to-day responsibility for the County Administrative Office’s operations, county-wide budget, initiatives and programs. This class is distinguished from the lower level administrative analyst series in that the latter serve as budget analysts and primary representatives of the County Administrative Office to assigned County departments wherein they advise departmental officials and exercise central management controls in areas including budget and administrative policy.

Typical Tasks

  • Directs the activities of a major functional program area in the County Administrative Office such as budget administration, strategic planning, and/or special projects
  • Plans, organizes and reviews administrative and fiscal activities of County functions for the County Administrative Office
  • Conducts studies of existing practices, procedures, methods, programs and services in assigned areas and prepares recommendations including a variety of reports and correspondence
  • Directs the conduct of a variety of analytical and feasibility studies, reviews reports of findings and makes recommendations to the County Administrative Officer and/or Assistant County Administrative Officer regarding appropriate courses of action
  • Reviews and/or prepares budget recommendations
  • Supervises the review, analysis and monitoring of budgets of County departments 
  • Supervises the analysis of budget requests and proposed organizational changes received from operating departments
  • Develops workload measurements and supporting data for budget requests, program alternatives, funding options and resultant service delivery implications
  • Designs and supervises studies and analyses relating to performance, efficiency and economy within assigned major functional program area
  • Keeps current on State and Federal legislation, regulations and court decisions related to assigned divisional activities and functions, evaluates their impact upon division activities, and provides for the development and implementation of required policy or operational modifications
  • Coordinates the related work of professional and support staff as well as assists in the selection, professional development, supervision, review and evaluation of employees
  • Attends Board of Supervisor's budget hearings and participates in the review process
  • Attends and participates in conferences and meetings of the Board of Supervisors, other boards, commissions, groups and County officials regarding budget, finance, and other matters
  • Makes presentations regarding plans and programs at public meetings, administrative hearings and related functions and represent the County in meetings with other agencies, governments and private entities as assigned
  • Directs the maintenance of accurate records and files and the preparation of reports, correspondence and other written materials including keeping the County Administrative Officer and/or Assistant County Administrative Officer apprised of current activities

Employment Standards

Knowledge:

Thorough knowledge:

  • Accepted principles, techniques and practices of local government administration, including budgeting, legislative relations and processes, supervision, organization, administration, project planning, administrative and organizational analysis, and modern public management methods and procedures
  • Administrative techniques and the problems associated with the administration of a decentralized local public agency
  • Techniques of planning and performing administrative, budgetary, operational, staffing or organizational analysis, including project management.
  • County government organization and functions, and their relationship to federal, state and municipal government
  • Statistical methods and methods of graphic presentation

Working knowledge:

  • Laws, codes, rules, and regulations governing the operation of County government 
  • Organization, function and administrative structure of public agencies, including the role of an elected Board
  • Accepted principles and practices of supervision

Ability To:

  • Analyze a wide variety of complex situations and information and draw logical conclusions and recommendations
  • Assemble, organize, and present in written or oral form, administrative, financial, factual, and other information derived from a variety of sources
  • Develop, organize and effectively coordinate complex programs and activities
  • Analyze complex budgets and fiscal practices of County departments
  • Understand, interpret and apply provisions of applicable laws, ordinances, rules, regulations, and operating procedures
  • Exercise tact and judgment in representing the County Administrator on a variety of occasions
  • Establish and maintain effective working relationships with County officials and managers, employees, officials or other agencies, and the general public
  • Perform data collection, interpretation and evaluation pertaining to administrative, fiscal and management matters
  • Use principles of inductive and deductive reasoning to validate conclusions and recommendations
  • Exercise responsibility, initiative, ingenuity, independent analysis and judgment in solving highly specialized administrative and management problems

Education and Experience/Training: Any combination of education and experience which would provide the required knowledge and abilities is qualifying, unless otherwise specified. A typical way to obtain the knowledge and abilities would be:

  • Graduation from a recognized college with a major in business administration, public administration, management, finance, economics, accounting or a related field, AND four (4) years of progressively responsible experience in a private or governmental agency with responsibilities in administration or financial analysis, including: systems, procedures and program evaluation;
  • A masters degree is desirable, and may be substituted for one (1) year of experience

CLASS: UT5; REV: 6/1/2014;