Senior Departmental Administrative Analyst (#US5 )
$48.22-$64.37 hourly / $8,357.97-$11,157.25 monthly / $100,297.60-$133,889.60 yearly

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Definition

Under general direction, to plan, organize, analyze, direct and coordinate departmental administrative services including budget preparation and administration; to plan, organize, analyze, direct and coordinate departmental programs; and to do other work as required.

Distinguishing Characteristics

Positions in the Senior Departmental Administrative Analyst series are characterized by assignments which include responsibility for administration of complex departmental budgets including budget preparation and responsibility for managing departmental programs including staff supervision. May act for the Department Head in their absence, as assigned. This class differs from the lower class of Departmental Administrative Analyst by the full time assignment of ongoing program responsibility and budget responsibility. This class differs from the ASO series by the assignment of program responsibility in addition to budget responsibility.

Typical Tasks

Plans, organizes, analyzes, directs, and coordinates departmental budgetary and fiscal control programs, including budget preparation, coordination, and control;
Conducts studies and prepares reports on departmental and inter-departmental operations, including procedures, information systems, staffing, facilities and space, and organizational structure;
Prepares and administers grants and contracts, including financial and program components, as assigned;
Conducts needs assessments and assists departmental administration in preparing long-range program plans;
Serves as staff representative to commissions, committees, and task forces, as appropriate;
Plans, organizes, directs, and evaluates the work of subordinate staff; selects, trains, and evaluates employees;
Monitors revenue generation and plans and coordinates the development of new or additional revenue sources;
Identifies management information requirements and recommends computerized systems as appropriate;
Oversees and coordinates departmental data processing systems and serves as liaison with data processing staff to implement system changes or upgrades;
Researches legislation and prepares reports and recommendations;
Plans, organizes, analyzes, directs, and coordinates departmental programs on an ongoing basis or for complex special projects;
May act on behalf of the Department Head in their absence, as assigned;
Attends and/or conducts meetings and conferences;
Prepares detailed written, oral, and graphic reports;
May use a personal computer to store, retrieve, and analyze data.

Employment Standards

EMPLOYMENT STANDARDS

Knowledge:

Thorough knowledge of the principles and practices of administration and organization;
Working knowledge of the principles and practices of public budgeting, accounting and finance;
Working knowledge of the principles and techniques of administrative survey, evaluation, and analysis;
Working knowledge of the principles and practices of supervision and training;
Some knowledge of the operations of the assigned department;
Some knowledge of the application of data processing to departmental operations;
Some knowledge of purchasing procedures.

Ability to:

Plan organizes and coordinates departmental fiscal and other programs;
Supervise, train and evaluate subordinate staff;
Define, analyze, evaluate and solve administrative and fiscal problems;
Establish and maintain an effective working relationship with others;
Interpret, apply and explain laws, legislation, ordinances, and administrative policies and procedures;
Learn to operate a personal computer to design programs, to store, retrieve and analyze information;
Prepare clear and concise oral and written reports;
Communicate effectively before groups.

Training and Experience: Any combination of training and experience, which would provide the required knowledge and abilities, is qualifying. A typical way to obtain these knowledge and abilities would be:

Equivalent to graduation from college with completion of courses in business or public administration or related and three years of administrative or staff experience which includes responsibility for budgets and some experience as a supervisor.

SPECIAL REQUIREMENTS:

Some positions may require possession of a valid California Class C Drivers License or the employee must be able to provide suitable transportation which is approved by the appointing authority.

EST: 1/85 REV: Analyst: JAD

Miscellaneous

Analyst: JAD