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ASSISTANT CHIEF OF FISCAL SERVICES, HSA (#UD5 )

Apply as a Transfer/Demotion applicant

$49.38-$65.99 hourly / $8,559.00-$11,438.00 monthly / $102,710.40-$137,259.20 yearly


Definition

Under direction, assist the Chief of Fiscal Services-HSA in the planning and implementation of fiscal and accounting programs for the Health Services Agency; supervise, coordinate and evaluate the on-going accounting and fiscal activities for the agency; prepare portions of and coordinate preparation of the budget; recommend and maintain fiscal procedures; and perform other duties as required.

Distinguishing Characteristics

This single position class reports to the higher level Chief of Fiscal Services-HSA, who is responsible for the overall technical accuracy of the Health Services Agency fiscal program to the Health Services Administrator and the Auditor-Controller, has overall responsibility for financial management information systems, fiscal policy, budget coordination, contracts and revenue enhancement. The Assistant Chief of Fiscal Services-HSA carries out the on-going programs and systems developed by the Chief of Fiscal Services-HSA.

Typical Tasks

Assist in the planning of and implementation of audit and accounting programs in the Health Services Agency; supervise, train and evaluate the work of professional, supervisory and accounting clerical staff engaged in maintaining fiscal records, performing cost accounting, preparing budgets, receipts and expenditure accounting, preparing financial reports, billing, preparing grants and working on other fiscal programs; assist the Chief of Fiscal Services-HSA to coordinate the preparation of the Agency budget; prepare portions of the Agency budget; establish fiscal work priorities and programs and set time tables for completion; provide technical assistance to staff concerning financial planning and reports; prepare the fiscal portion of grant proposals; analyze grant regulations and applications to assure compliance with applicable fiscal rules and requirements; analyze, review and develop cost allocation plans, and cost recovery plans including development and implementation of fee schedules; analyze revenue trends; evaluate procedures and practices and revise or augment, as required; establish internal controls; serve as an internal consultant to agency staff on fiscal programs, practices and procedures; audit and reconcile trust accounts; analyze accounting, auditing, data processing and billing requirements in relation to the Agency; assist in the development of computerized accounting and auditing applications which interface with Agency/ County systems; utilize complex spreadsheets and data base applications to extract and analyze information; coordinate computerized accounting records and reports; establish, revise and implement procedures and guidelines as approved; review and analyze State and Federal fiscal procedures and requirements; develop and maintain departmental forms and systems for fiscal transactions, record-keeping and budgetary controls; prepare fiscal year estimated and actual expenditures for multiple budget units and funds; project anticipated revenues; represent the Agency during audits as directed by the Chief of Fiscal Services-HSA; participate in the preparation of materials for outside auditors; represent the Agency at meetings and conferences; and prepare correspondence and reports.

Employment Standards

Knowledge of:

Thorough knowledge of:

  • Accounting practices, principles and procedures.
  • Cost accounting practices and procedures.
  • The application of data processing to accounting operations including budgeting, billing, fiscal monitoring and reporting.

Working knowledge of:

  • Government budgeting and financial operations.
  • The principles and practices of supervision and training.
  • Data base programming applications, electronic file transfer and sharing of data between programs.
  • Statistical methods and techniques.

Some knowledge of:

  • Auditing practices, principles and procedures.
  • Payroll practices and systems.
  • Federal and State fiscal requirements pertaining to reimbursements and payments for public programs.

Ability to:

  • Perform a variety of difficult and complex general governmental accounting and cost accounting assignments.
  • Plan, organize, and coordinate varied accounting and fiscal programs.
  • Supervise, train and evaluate the work of subordinate staff.
  • Interpret, apply and explain complex laws, rules and regulations.
  • Establish and maintain an effective working relationship with others.
  • Prepare clear concise and highly complex accounting, statistical and technical reports.
  • Develop or revise computer-based accounting systems and work procedures to meet changing needs.
  • Evaluate fiscal policies and practices, define problems, and develop solutions.
  • Analyze, evaluate and solve complex budgetary, accounting, and related administrative problems.
  • Plan, coordinate and initiate action necessary to implement recommendations, new procedures and new methods.

Education and Experience:

Any combination of education and experience, which would provide the required knowledge and abilities, is qualifying, unless otherwise specified. A typical way to obtain the knowledge and abilities would be:

Three years of increasingly responsible professional level accounting and budget experience, which has included one year as a supervisor or manager (supervisory or managerial experience need not be at the professional accounting level).

Special Requirements, Conditions:

Background Investigation: Fingerprinting is required.

Other Special Requirements: Availability to work a flexible schedule including evenings, weekends, and holidays.

Miscellaneous

PREVIOUS CLASS TITLES: None
Bargaining Unit: 11
EEOC Job Category: 02
Occupational Grouping: 80
Workers' Comp Code: 0290
Analyst: JS

CLASS: UD5; EST: 4/1/1995; REV: 7/1/1995;