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TREASURY/TAX COLLECTION MANAGER (#UA5 )

Apply as a Transfer/Demotion applicant

$56.96-$76.16 hourly / $9,873.00-$13,201.00 monthly / $118,476.80-$158,412.80 yearly


Definition

Under general direction, plan, organize, coordinate, and direct the investment, banking, tax and collection activities of the Auditor-Controller-Treasurer-Tax Collector’s Office; supervise professional, supervisory and clerical subordinate staff, and do other work as required.

Distinguishing Characteristics

This single-position classification reports directly to the County Auditor-Controller-Treasurer-Tax Collector. The incumbent receives broad policy direction from the Auditor-Controller-Treasurer-Tax Collector and is responsible for carrying out the necessary technical features of the work with a high degree of independence. This position oversees the Investment Officer’s utilization of County funds, cash flow analysis, and ensuring the timely and proper investment of funds. This classification is also responsible for the overall coordination and supervision of subordinate treasury, tax and collection staff activities.

This class differs from the next higher class of  Chief Deputy Auditor-Controller who has responsibility for assisting the Auditor Controller-Treasurer-Tax Collector to manage the department.

Typical Tasks

· Directs and provides oversight of the planning, organization, coordination of the County’s investment activities including buying and selling securities for the County and investment pool participants, Maintains the pooled investment portfolio using various cash management software systems.

· Oversees the preparation of regular and special accounting and narrative reports of varying complexity for the Department, other County departments, and members of the investment pool.

· Assists in the formulation and preparation of the Department’s budget.

· Supervises the daily balancing of cash receipts and deposits, determining the amount of Treasury money available for investment; reconciles average daily cash balance for all County funds required for investment apportionment.

· Supervises the tax collection operations and complies with applicable sections of the State Revenue and Taxation Code.

· Plans, assigns and coordinates work of subordinates in the Tax Collection Division engaged in receiving and processing secured, unsecured and supplemental tax payments, balancing daily collections to controls, answering questions from the public on tax collection matters, processing tax segregations and duplicate payments, maintaining control records, balancing tax rolls, computing interest and penalties to determine amounts to redeem tax-delinquent properties, processing tax delinquent properties to be deeded to the State and sold at public auction, and sending and receiving files to/from tax services.

· Manages and maintains the fee waiver program.

· Manages the operation of the Central Collections Division, which includes servicing and collecting delinquent and other receivable accounts for various County departments and outside agencies.

· Reviews work of subordinates for accuracy, completion and conformance to applicable rules and regulations.

· Works with others in planning, developing, and implementing computer systems for the Division.

· Analyzes and solves difficult administrative and financial problems.

· Exercises direct supervision including selection, training, and evaluation of subordinate technical staff.


Employment Standards

Knowledge:

Thorough knowledge of:

  • The theory of money and banking as it applies to cash management, bank reconciliations, banking procedures, cash flow and liquidity demands of a large organization.

Working knowledge of:

· Work organization, simplification, and layout.

· Applications of accounting theory, principles, terminology, and practice to a wide variety of accounting transactions and problems.

· Bonds, U.S. Government securities, and money market investment instruments.

· Principles of supervision, training, and personnel management.

· Principles and techniques of administrative survey and analysis.

 

Some knowledge of:

· Governmental accounting, budgeting, and finance.

· Operations and procedures of a County Tax Collector’s office.

· State Revenue and Taxation Code as applied to local tax collections and reporting.

· Methods, techniques and standard legal procedures used in collections.

· Data processing principles and applications.

 

Ability to:

 

· Review and analyze cash flow requirements and identify funds available for investment

· Analyze and evaluate financial and securities market data.

· Perform financial and investment research

· Negotiate transactions at favorable prices

· Plan, organize, and direct the work of others

· Supervise, train, and evaluate subordinate staff.

· Develop and use computerized software programs.

· Read, interpret, and apply laws, rules and regulations.

· Maintain effective relationships with public officials, banking and investment officers, the public and county staff.

· Present technical financial data and reports before groups.

 

EDUCATION AND EXPERIENCE

Any combination of training and experience, which would provide the required knowledge and abilities, is qualifying. A typical way to obtain these knowledge and abilities would be:

Equivalent to graduation from an accredited college with a major in Finance, Economics, Accounting, Business or Public Administration or a closely related field, and four (4) years of full-time or its equivalent professional experience in financial management, securities investment, accounting or banking which would have provided a familiarity with cash management, cash-flow analysis, investment instruments, debt issuance and financial reporting; at least two (2) years of this experience must have included supervision over financial or accounting staff.

Substitution: Certification as a Chartered Financial Analyst (CFA) may be used to substitute one (1) of the years of experience.


Special Requirements:
Fingerprinting and successful completion of a background investigation.

Miscellaneous

Bargaining Unit: 11
EEOC Category: 02
Occupational Grouping: 80
Workers’ Comp Code: 0053
Previous Titles: Investment Officer, Investment Banking & Tax Manager


CLASS: UA5; EST: 6/1/2003; REV: 6/1/2014;