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TAX COLLECTION SUPERVISOR (#CJ9 )

Apply as a Transfer/Demotion applicant

$35.15-$46.84 hourly / $6,093.00-$8,119.00 monthly / $73,112.00-$97,427.20 yearly


Definition

Under direction; to plan, organize, coordinate, and supervise the operation of the Tax Collection Division of the Treasurer-Tax Collector's Office, to perform complex and responsible clerical accounting tasks and to do other work as required.

Distinguishing Characteristics

This single-position class is responsible for the day-to-day operations of the Tax Collection Division of the Treasurer-Tax Collection office. The incumbent is responsible for supervising accounting clerical and clerical staff engaged in collecting the secured, unsecured and supplemental tax rolls, and the redemption of tax-delinquent property. The work of this position requires knowledge of the full cycle of tax collection operation and applicable sections of the State Revenue and Taxation Code.

Typical Tasks

Plans, assigns and coordinates work of subordinates engaged in receiving and processing secured, unsecured and supplemental tax payments, balancing daily collections to controls, answering questions from the public on tax collection matters, processing tax segregations and duplicate payments, maintaining control records on unsecured property taxes and secured delinquent property taxes, balancing tax rolls, computing interest and penalties to determine amount to redeem tax-delinquent properties, and processing tax-delinquent properties to be deeded to the State and sold at public auction; selects, trains, supervises and evaluates subordinate staff; analyzes, establishes, and implements procedures as required; consults with Data Processing personnel to plan, develop and implement computed based record keeping systems for tax collection record keeping; establishes priorities and schedules work to meet deadlines; assists subordinates in handling difficult or unusual problems; reviews work of subordinates for accuracy, completion and conformance to applicable rules and regulations; maintains records on secured property tax collections; posts daily receipts to cash book; closes secured tax rolls and balances to controls; sets up public auctions, sealed bid sales, and sales to public agencies; processes returned checks and cancels the payments; prepares correspondence and reports; serves as a resource to subordinate staff and the public on sections of the State Revenue and Taxation Code governing operation of the Tax Collection Division; supervises the maintenance and control of records; assists in budget preparations and maintains budget controls on Divisions expenditures; may provide vacation and other temporary relief for other classes as required.

Employment Standards

Knowledge:

  • Working knowledge of the principles and practices of supervision and training; 
  • Working knowledge of office organization, procedures and practices; 
  • Working knowledge of accounting clerical methods, forms and techniques; 
  • Some knowledge of the operations and procedures of a County tax collector's office; 
  • Some knowledge of the State Revenue and Taxation Code as applied to local tax collections and reporting; 
  • Some knowledge of the application of data processing to office operations; 
  • Some knowledge of property descriptions and terminology. 

Ability to:

  • Plan, assign, supervise and coordinate the work of subordinates performing a wide variety of clerical and clerical accounting functions; 
  • Perform complex and highly responsible clerical accounting work involving independent judgment and requiring accuracy; 
  • Organize and manage diversified operations to meet deadlines and seasonal workload peaks; 
  • Establish and maintain cooperative relationships with subordinates, the public and others contacted in the course of work; 
  • Reconcile differences within the record keeping system using mathematical skills and understanding of the record keeping system; 
  • Read, interpret and apply laws, rules and regulations relating to the operation of a county tax collector's office; 
  • Maintain complex records; 
  • Prepare reports and correspondence. 

Training and Experience: Any combination of training and experience, which would provide the necessary knowledge and abilities, is qualifying. A typical way to obtain such training and experience would be:

  • Two years of progressively responsible experience in accounting control procedures including one year of supervisory experience.

Miscellaneous

PREVIOUS CLASS TITLES: None
Bargaining Unit: Middle Management Association (11)
EEOC Job Category: 03
Occupational Grouping: 10
Workers' Comp Code: 0053
Analyst: JS/TC
Revised Date(s): 1/82, 4/83, 3/87, 4/90

CLASS: CJ9; EST: 5/1/1977; REV: 10/1/2003;