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RECORDS CLERK (#BV7 )

Apply as a Transfer/Demotion applicant

$23.05-$29.14 hourly / $3,995.00-$5,051.00 monthly / $47,944.00-$60,611.20 yearly


Definition

Under direction, to develop and maintain complex central files of records reports, correspondence and other documents; and to do related work as required.

Distinguishing Characteristics

Positions in this class are assigned on a full-time basis to the maintenance and development of complex central files of records, reports, correspondence, and documents covering diverse subject matter without day to day supervision. Positions in this class exercise considerable discretion and judgment in performing and scheduling their work.

Typical Tasks

Classifies correspondence, reports, documents, publications and other material in accordance with established index system; cross references materials in accordance with index; types labels, index and file cards, and files correspondence, reports, maps and other materials; maintains files on resolutions, contracts leases, agreements and other documents; reviews dated files to purge or combine materials and updates index and cross reference files; revises classification index as needed; refers to reference guides and aides to assist in identifying and classifying materials; reviews out cards and follows up to ensure files are retrieved; retrieves files; maintains copies of reports and publications and issues upon request; arranges for storage of dated records; operates microfilm, microfiche and photocopy machines as needed; contacts technical and other personnel to obtain assistance in classifying material; inputs, assess and printing data using a computer terminal; provides orientation to new employees on the use and retrieval of files; requisitions accessories used in maintaining files; may provide vacation or other temporary relief for other classes as required.

Employment Standards

Knowledge:

  • Working knowledge of the principles and methods of records, classification, indexing and filing;
  • Working knowledge of business English;
  • Working knowledge of office procedures;
  • Some Knowledge of equipment and systems available for filing and records retention.
Ability to:

  • Learn and apply a complex classification system in indexing, filing and merging a broad range of materials on varied subjects;
  • Devise and modify work methods and procedures to serve changing needs;
  • Perform difficult clerical work requiring independent judgment and accuracy;
  • Understand and follow written and oral directions;
  • Establish and maintain cooperative relationships with others contacted in course of work;
  • Operate standard office equipment including microfiche and microfilm;
  • Type at a moderate rate of speed;
  • Learn to operate a computer to input and access and print data;
  • Develop and maintain procedures of maintaining the integrity of records systems.

Training and Experience:

Any combination of training and experience, which would provide the required knowledge and abilities, is qualifying. A typical way to obtain these knowledge and abilities would be:

Two years of clerical experience, which demonstrates application or possession of the required knowledge and abilities listed.

Formal training, which can be directly related to the required knowledge and abilities, may be substituted for up to one year of the experience on an hour for hour basis.  

Miscellaneous

Analyst: JAD
Revised Date(s): 1/82

CLASS: BV7; EST: 9/1/1977; REV: 9/1/1986;