Payroll Administrator (#BK9 )

$40.31-$54.03 hourly / $6,986.93-$9,365.02 monthly / $83,844.80-$112,382.40 yearly

• Plans, organizes, and directs the overall activities of the payroll section of the Auditor-Controller-Treasurer-Tax Collector’s Office;
• Researches, analyzes, and resolves complex fiscal and payroll-related issues;
• Establishes work priorities and ensures reports prepared by staff are accurate and comply with accepted payroll standards and applicable federal and state laws, rules, and regulations;
• Responsible for implementation and compliance with the Fair Labor Standards Act (FLSA);
• Analyzes, interprets, and translates payroll processes for the Information Services Department (ISD);
• Develops and implements changes or enhancements to payroll and timecard systems;
• Assists with payroll system enhancements, updates, fixes, and regulatory changes;
• Identifies and executes payroll system testing and serves as liaison with ISD for system validation;
• Advises ISD on payroll system changes to ensure legal and regulatory compliance;
• Serves as system administrator for the e-Time Card program and provides technical assistance and training to departmental payroll clerks;
• Ensures efficient workflow between units and offices;
• Provides technical assistance to departmental staff and other departments and special districts;
• Directs or prepares payroll reports for IRS, CalPERS, special districts, the State, and other agencies;
• Maintains quarter-to-date (QTD) and year-to-date (YTD) employee master files;
• Prepares and balances quarterly federal and state reports for the County and special districts;
• Prepares and balances end-of-year reports, including issuance of W-2s;
• Reviews payroll audit reports and payroll/personnel documents for accuracy;
• Balances payroll reconciliations and related funds;
• Reconciles payroll bank accounts;
• Controls and balances budgeted positions within the County;
• Maintains payroll schedules;
• Updates payroll systems with M.O.U. implementations and changes;
• Participates in Payroll/Personnel Task Force;
• Hires, trains, and evaluates Accounting Technicians and other subordinate clerical staff;
• Represents the County at statewide payroll manager meetings;
• Determines work priorities and delegates assignments.

EMPLOYMENT STANDARDS

Knowledge of:

Thorough knowledge of:

• Federal State and Federal taxing regulations, including liability and penalties for non-compliance.
• Principles and practices of payroll preparation and related records and reports.
• Office organization, procedures and practices.
• Automated payroll and timekeeping software programs.
• Fair Labor Standards Act.

Working knowledge of:

• Use of computerized record-keeping systems in processing payroll.
• Accounting clerical methods, forms and techniques.

Some knowledge of:

• Principles of supervision and training.

Ability to:

• Plan, assign, supervise and coordinate the work of subordinate staff performing a wide variety of clerical functions connected with processing payroll documents and maintaining master payroll records and processing travel claim reimbursement. Perform highly complex and responsible clerical and clerical accounting tasks requiring the exercise of considerable interpretative ability and judgment.
• Understand, interpret and apply a wide variety of policies, procedures and regulations relating to payroll operations and the efficient functioning of computerized payroll and timekeeping systems.
• Understand, interpret and apply IRS and State regulations relating to Payroll and Travel Expenses to all payroll operations and accounting functions.
• Review, analyze, develop and document system processes and procedures.
• Analyze and evaluate complex data.
• Perform complex and technical fiscal and payroll work.
• Audit and reconcile a variety of internal financial documents, transactions and reports.
• Evaluate centralized payroll operations and recommend modifications to programs, policies, and procedures as appropriate to improve services and/or ensure compliance with applicable laws and regulations.
• Assist in providing training and/or technical assistance to system users.
• Orally present and discuss complex issues related to payroll.
• Reconcile differences within the record-keeping system using mathematical skills, accounting clerical techniques, and knowledge of controls and limitations of the computerized system.
• Effectively organize workflow and establish priorities to meet frequent deadlines.
• Develop and implement new procedures and forms to meet changing needs.
• Analyze problem situations and develop an effective course of action.
• Establish and maintain effective working relationships with a variety of groups and individuals.
• Deal with confidential and sensitive material and maintain confidentiality.
• Maintain complex records.
• Prepare reports and correspondence.

Education and Experience: Any combination of education and experience that would provide the required knowledge and abilities is qualifying, unless otherwise specified. A typical way to obtain the knowledge and abilities would be:

Three years of increasingly responsible experience in the administration of the payroll function for a County department performing a wide range of complex payroll activities, including use of computerized record keeping systems, interpretation of complex policies and procedures, and one year of supervisory experience.

Background Investigation: Fingerprinting is required.

EST: 7/12 REV: 1/15 Analyst: MM, TC