Payroll Supervisor (#BK8 )

$38.95-$49.26 hourly / $6,751.20-$8,538.24 monthly / $81,016.00-$102,460.80 yearly

• Plans, organizes, and directs activities of the payroll section of the Auditor-Controller-Treasurer-Tax Collector’s Office;
• Establishes priorities and ensures staff-prepared reports are accurate, adhere to accepted payroll standards and practices, and comply with federal and state laws, rules, and regulations;
• Analyzes, interprets, and translates payroll processes for the Information Services Department (ISD);
• Develops and implements changes and enhancements to payroll and timecard systems;
• Assists with system updates, fixes, enhancements, and regulatory changes;
• Identifies and executes payroll system testing;
• Identifies and troubleshoots payroll system codes;
• Serves as liaison with ISD for payroll system validation;
• Acts as system administrator for the e-Time Card program, including initiating, monitoring, defining, and updating codes; setting constraints; configuring and reviewing exception reports; and resolving system exceptions;
• Provides technical assistance and training to departmental payroll clerks;
• Ensures efficient workflow between units and offices;
• Provides technical assistance to departmental staff, other departments, and special districts;
• Directs and/or prepares payroll reports for IRS, CalPERS, special districts, the State, and other agencies;
• Maintains quarter-to-date (QTD) and year-to-date (YTD) employee master files;
• Prepares and balances quarterly federal and state reports for the County and special districts;
• Prepares and balances end-of-year reports, including issuance of W-2s;
• Reviews payroll audit reports and payroll/personnel documents for accuracy;
• Balances payroll reconciliations and payroll-related funds;
• Reconciles payroll bank accounts;
• Controls and balances budgeted positions within the County;
• Maintains payroll schedules;
• Updates payroll system with M.O.U. implementations and changes;
• Participates in Payroll/Personnel Task Force;
• Hires, trains, and evaluates Accounting Technicians and subordinate clerical staff;
• Determines work priorities and delegates assignments.

Knowledge of:

Thorough knowledge of:

• Principles and practices of payroll preparation and related records and reports.
• Office organization, procedures and practices.
• Automated payroll and timekeeping software programs.

Working knowledge of:

• Use of computerized record-keeping systems in processing payroll.
• Accounting clerical methods, forms and techniques.
• State and Federal laws and regulations relating to payroll taxes.

Some knowledge of:

• Principles of supervision and training.

Ability to:

• Plan, assign, supervise and coordinate the work of subordinate staff performing a wide variety of clerical functions connected with processing payroll documents and maintaining master payroll records and processing travel claim reimbursement. Perform highly complex and responsible clerical and clerical accounting tasks requiring the exercise of considerable interpretative ability and judgment.
• Understand, interpret and apply a wide variety of policies, procedures and regulations relating to payroll operations and the efficient functioning of computerized payroll and timekeeping systems.
• Understand, interpret and apply IRS and State regulations relating to Payroll and Travel Expenses to all payroll operations and accounting functions.
• Deals with confidential and sensitive materials and must maintain confidentiality.
• Audit and reconcile a variety of internal financial documents, transactions and reports.
• Assist in providing training and/or technical assistance to system users.
• Reconcile differences within the record-keeping system using mathematical skills, accounting clerical techniques, and knowledge of controls and limitations of the computerized system.
• Effectively organize workflow and establish priorities to meet frequent deadlines.
• Develop and implement new procedures and forms to meet changing needs.
• Analyze problem situations and develop an effective course of action.
• Orally present and discuss complex issues related to Payroll.
• Establish and maintain effective working relationships with a variety of groups and individuals.
• Maintain complex records.
• Prepare reports and correspondence.

Education and Experience:

Any combination of education and experience that would provide the required knowledge and abilities is qualifying, unless otherwise specified. A typical way to obtain the knowledge and abilities would be:

Two years of increasingly responsible experience performing a wide range of complex payroll clerical activities including using computerized record keeping systems and interpreting policies and procedures.

Background Investigation: Fingerprinting is required.

PREVIOUS CLASS TITLES: None

Bargaining Unit: 41

EEOC Job Category: 06

Occupational Grouping: 10

Workers' Comp Code: 0053