Payroll Clerk (#BB1 )

$29.96-$37.96 hourly / $5,192.97-$6,579.61 monthly / $62,316.80-$78,956.80 yearly

• Reviews completed time cards for mathematical accuracy, proper job codes, eligibility for various compensation and leave provisions, and proper authorization for overtime;
• Makes appropriate entries and corrections on time cards;
• Contacts employees and supervisors regarding discrepancies and makes authorized corrections;
• Computes gross pay adjustments as needed;
• Reviews computer-generated time card reports for discrepancies and omissions, researches errors, and prepares and keys corrections;
• Audits final paychecks for terminating employees to ensure proper payout of vacation and sick leave;
• Responds to employee inquiries regarding payroll matters and researches issues such as underpayments, overpayments, inaccurate accrual balances, and improper deductions;
• Obtains written documentation from employees and supervisors to support time card changes;
• Prepares statistical reports and job cost summaries;
• Keys time cards and payroll/personnel system transactions;
• Operates a personal computer to generate reports and listings;
• Reviews master payroll reports for all County employees and verifies accuracy;
• Identifies rejected items and discrepancies and takes corrective action;
• Reviews paycheck-related reports for errors, computes net pay, and prepares replacement checks as needed;
• Prepares and keys input to reverse incorrect checks and correct employee payroll records;
• Posts taxes and wages for County special districts;
• Responds to inquiries from departmental payroll clerks and others regarding labor distribution, retirement data, separations, pay increases, direct deposits, leave balances, termination payoffs, service hours, and deductions;
• Processes payroll for special districts and other non-County entities;
• Reviews County personnel action forms for accuracy;
• Monitors leaves of absence and provisional appointments and verifies County-wide position control;
• Prepares departmental personnel action forms for new hires and status changes;
• May provide vacation or temporary relief for other classes as required.

Knowledges:

• Working knowledge of office record-keeping practices and procedures;
• Some knowledge of computerized record-keeping systems.
• Some knowledge of payroll preparation.

Ability to:

• Input data using 10 key proficiently;
• Perform complex clerical work involving application of mathematical skills and attention to detail and requiring accuracy and speed;
• Learn and apply a wide variety of payroll policies, procedures and regulations;
• Interpret and explain payroll matters to other employees;
• Effectively accomplish assignments under pressure of constant deadlines;
• Analyze and solve problems related to input of data into a computerized record-keeping system;
• Identify and correct errors in mathematical computations and improper entries on a variety of documents;
• Maintain complex records;
• Prepare statistical reports and summaries;
• Establish and maintain effective working relationships with those contacted in the course of work;
• Operate standard office equipment;
• Write neatly and legibly;
• Learn to operate a personal computer and a CRT terminal to input and print a variety of data and reports.

Training and Experience:
Any combination of training and experience which would provide the required knowledges and abilities is qualifying. A typical way to obtain these knowledges and abilities would be:

• Two year of responsible clerical record-keeping experience.