Legal Process Clerk II (#BA9 )

$28.55-$36.13 hourly / $4,948.57-$6,262.41 monthly / $59,384.00-$75,150.40 yearly

Positions in this class are located throughout the Court in various areas, and depending on the assigned area perform a variety of the tasks listed below. Tasks may include, but are not limited to the following:
• Accept and examine legal documents for accuracy relative to form, format and conformance with legal procedures for filing;
• Certify documents;
• Directly interact with the public including handling counter duties;
• Answer the telephone, take messages, provide information and/or direct callers to the appropriate resource;
• Provide general non-legal information on court policy and procedure;
• Collect fees, fines, and bails;
• Issue receipts;
• Use a variety of computer programs to enter, retrieve, and access information;
• Schedule and calendar cases;
• Issue and recall bench warrants;
• Research various legal codes and rules;
• Prepare copies;
• Issue abstracts of judgment, writs of execution, attachments and judgments by default;
• Enter defaults, dismissals, satisfactions judgments, orders, and decrees;
• Review and prepare case folders and indexes;
• Review orders and judgments for correctness prior to presentation to judges;
• Review case files prior to court date to assure all necessary documents are present and that proper legal procedures have been followed;
• Securely receive, maintain and distribute exhibits and other material introduced at trials;
• Destroy, or execute order for destruction of exhibits or evidence;
• Complete forms according to Department of Justice reporting regulations;
• Maintain jury records;
• Summon and provide information to jurors;
• Speak in front of a large group of people;
• Exercise discretion in granting deferments to prospective jurors;
• Prepare and process appeals in accordance with all applicable statutes;
• Review automated and hard copy case files to determine if a defendant has fulfilled the terms of sentencing and take the appropriate action for non-completion;
• Prepare necessary court orders and forms for court action on delinquent accounts;
• Grant allowable extensions to comply;
• Act as a liaison with community service based agencies;
• Track defendant's fulfillment of community service obligations;
• Prepare correspondence and forms;
• Prepare statistical reports;
• Answer telephone inquiries;
• Provide technical assistance to staff;
• Perform other legal clerical assignments as directed;
• May act as backup to a Courtroom Clerk or other classes on an irregular basis.

EMPLOYMENT STANDARDS
Knowledge of:
Thorough knowledge of:

• Office procedures and practices.
• Working knowledge of:
• Legal terminology, forms and documents used in the court system
• Functions, procedures, services and jurisdiction of the court.
• Vocabulary, grammar, spelling and punctuation.
• Basic arithmetic including addition, subtraction, multiplication, and division.

Some knowledge of:

• California statutes related to Superior and/or Municipal Court proce dures such as the Civil Code of Procedure, Penal Code, Vehicle Code, Welfare and Institutions Code, and Rules of Court.

Ability to:

• Understand and follow complex written and verbal instructions.
• Perform difficult and responsible legal clerical work requiring accuracy and attention to detail.
• Understand the meaning and intent of a wide variety of legal documents.
• Understand, interpret, explain and apply specific statutes, codes, regu lations and procedures.
• Use independent judgment to solve problems and make appropriate decisions.
• Determine priorities and organize workload.
• Work quickly and accurately on multiple tasks in a noisy environment with multiple distractions.
• Meet the public with composure, understand their inquiries and assist them in getting the help they need.
• Effectively communicate with individuals and large groups.
• Establish and maintain cooperative and effective working relationships with those contacted in the course of business.
• Write clearly and legibly.
• Make arithmetic calculations.
• Type at a moderate rate.
• Input and access data using a computer, and for some positions, work at a keyboard for extended periods of time.
• Operate standard office equipment.
• Lift, move and carry buckets of documents weighing up to twenty pounds.
• Some positions require sitting for extended periods of time.
• Some positions require standing for extended periods of time.
• Some positions require lifting and moving a variety exhibits of different weights and sizes, such as guns, weapons, drugs, syringes, chemicals, blood vials, and photographs.

Education and Experience:
Any combination of education and experience which would provide the re quired knowledges and abilities is qualifying, unless otherwise specified. A typical way to obtain the knowledges and abilities would be:
One year of journey level clerical experience, plus one year of legal clerical experience.

License Requirements: Possession of a valid California class C driver license, or the ability to provide suitable transportation which is ap proved by the appointing authority, is required for some positions.
Background Investigation: Fingerprinting is required.
Special Working Conditions: Exposure to individuals who may be hostile and abusive; allergins such as dust and perfume; and unpleasant odors such as unwashed clothing or body odors. For some positions, evidence and testimony which may be disturbing, such as photographs of murder scenes and victims; evidence which may include syringes, drugs, weapons, and blood.

PREVIOUS CLASS TITLES: Deputy Court Clerk, Legal Clerk, Senior Legal Clerk, Deputy Jury Commissioner

EST: 4/97 REV: 2/00 Analyst: DTW, JS