Placer Employment Opportunities

Project Manager - II

Real Estate Specialist

Recruitment #2022-14793-01

Introduction

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Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov.

This recruitment is open until filled. Interested Applicants are encouraged to apply immediately.  Applications will be screened on a bi-weekly basis.

POSITION INFORMATION

The Department of Facilities Management, Real Estate Services Division has one vacancy for a Project Manager. This vacancy will be filled at the I or II level. This position will be based out of the Placer County Government Center in Auburn, CA, but will work on projects throughout the County. The Project Manager will report to the Real Estate Services Manager in the Real Estate Services Division. This Division manages leased and county-owned properties. Additionally, it finds, leases, sells, and purchases real estate to support County operations and development. The ideal candidate will be able to work independently and in a strong team environment; have a thorough understanding of the escrow process; learn and follow Division protocols and procedures; receive and incorporate input from Senior staff and Managers; write, review, and negotiate a variety of agreements, manage subcontractors, work with technical experts from other departments; and plan, budget and track multiple projects and assignments of diverse subject matter.

For more information about the Real Estate Services division please click HERE.

Each level in this job series has different minimum qualifications. To participate in the recruitment at Level I, Level II or both levels, you must complete and submit separate applications for each recruitment.

The eligible list created by this recruitment may be used to fill future county-wide vacancies for both temporary/extra-help and permanent positions.

*Temporary/Extra-help assignments are limited to 28 hours per week with a cap of 999 hours or 960 hours for CalPERS retired annuitants in a fiscal year and are not eligible for benefits. Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise.

BENEFITS

Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view General benefits

For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website.

DEFINITION

To develop and manage capital improvement, construction, or real estate services projects from inception to completion; to perform space assessment and financial and administrative studies related to capital improvement, construction, or real estate services projects  and/or capital park, trail, and open space development projects; negotiate and administer consultant  and lease agreements, and assist in real estate acquisition and disposition; and to provide support services to departments on facility-related issues.

DISTINGUISHING CHARACTERISTICS

This is the full journey-level class within the Project Manager series. This class is distinguished from Project Manager I by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the entry level. 

This class is distinguished from the Senior Project Manager in that the latter performs the most difficult and complex project management assignments and exercises direct supervision over lower level professional, technical, and clerical staff.

SUPERVISION RECEIVED AND EXERCISED

Receives direct supervision from management or higher level professional staff, and may receive technical and functional supervision from senior, supervisory, or management staff.

May exercise technical and functional supervision over technical and clerical staff.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:
  • Confer with department staff regarding budget requests for facility maintenance and improvements, space needs, and leases or prospective lease space; when assigned to support parks and open space, confer with department staff regarding budget requests for capital park, trail, and open space development projects.
  • Gather and analyze data and information affecting departmental space and facility needs; and conduct studies concerning suitability of existing and proposed buildings, including administrative and fiscal analysis.
  • Determine feasibility and costs of requests for services and proposed projects; prepare budgets, cost estimates, and project schedules for capital projects.
  • Plan, coordinate, and monitor facility improvement and maintenance projects; develop scope of work; confer with departments and consultants; prepare plans, documents, budget reports, and authorization-related recommendations.
  • Manage bid process, including pre-bid conferences and walk-throughs; provide technical information in response to bidder inquiries.
  • Assist in the administration of project contracts. 
  • Manage project budgets, conduct field inspections, and assist in the regulatory permitting process.
  • Assist in the planning, monitoring, and determination of the acquisition, development, and market potential of real property; assist in disposing real property.
  • Assist in property management related issues such as response to tenant requests; and in the negotiation and administration of property leases and consultant agreements.
  • Plan, coordinate, and implement various facility safety, energy management, building systems, and hazardous materials projects.
  • Review building maintenance  system plans and accept on behalf of the County, inspect building maintenance  systems during construction and accept  building maintenance  systems on behalf of the County after installation.
  • Perform diagnostics, prepare reports, correspondence, agreements, graphs, and tables; make presentations at public meetings as required.
  • Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
  • Provide ongoing field support for building systems.
  • Perform related duties as assigned.

WORKING CONDITIONS

Work is performed in both an indoor office environment and in the field requiring travel to various locations throughout the County in a variety of outdoor weather conditions. 

MINIMUM QUALIFICATIONS

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

Experience: Two (2) years of responsible property, real estate, or facility-related project management experience performing duties similar to a Project Manager I with Placer County.

Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in business or public administration, facility management, property management, construction management, architecture, civil engineering, project management, communications, land use and urban development, finance, real estate, or a related field.

Required License or Certificate:

  • Possession of, or ability to obtain, a valid driver's license.  Proof of adequate vehicle insurance and medical clearance may also be required.
  • When assigned to asbestos management program: possession of an Environmental Protection Agency Asbestos Inspector/ Manager/Planner Certification is required.
  • When assigned to manage fire life safety systems:
    • Possession of an electronic fire life systems certificate issued by the National Institute for Certification in Engineering Technologies.
    • Possession of a fire alarm servicing certificate issued by the National Fire Protection Association.
    • Possession of life safety system factory certificates or other professional certifications as related to area of assignment, as determined by the Department.
  • Possession of professional certificates as related to area of assignment, as determined by the department. 
  • Possession of a project management certificate is desirable. 

NOTE: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department.

NOTE: Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • Principles and practices of project and contract administration, including project budget management and basic accounting.
  • Principles and practices of building design, construction, facility operations, real property management, and real estate services including leasing and marketing.
  • Principles and practices of administrative and fiscal analysis, including assessment of work-related space needs.
  • Statistical methods and analysis, and the use of statistics in reports.
  • Mathematics, algebra, geometry, and trigonometry.
  • Computer software, including word processing, spreadsheet, data base, and graphics applications.
  • Pertinent federal, state, county policies, and local statutes, ordinances, and regulations, including building codes, life safety codes, real estate law and contract law, as needed for area of assignment.
  • Business correspondence and report preparation.
  • Modern office procedures, methods, and computer equipment.
  • Policies and procedures of the assigned department and its respective divisions.
  • County government and services as they relate to facility needs and administrative requirements.
  • Principles and practices of real property management and land use, including property acquisition and real property development.
  • Principles and practices of life safety system design review and inspection.
  • Principles and practices of contract law and negotiations.
  • County procurement policies and procedures.

Ability to:

  • On a continuous basis, understand all aspects of the job; intermittently analyze work papers, reports, and special projects; identify and interpret technical and numerical information; interpret drawings and plans; observe, implement, and problem solve operational and technical issues; explain and implement policies, procedures, and contract requirements to consultants, contractors, vendors, and the public; and maintain an awareness of safety at all times.
  • On a continuous basis, sit at a desk and in meetings for long periods of time; intermittently walk, stand, reach, push, pull, bend, squat, crouch, climb, stoop, kneel, or twist while conducting field site inspections; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation, use telephone, write or use a keyboard to communicate through written means; see with sufficient acuity to read characters and decipher colors on a computer screen, in the field, and on the work site; see, hear, and speak with sufficient acuity to examine, assess, and communicate safety conditions in the field; and regularly lift moderate weight.
  • Understand and interpret complex rules and procedures.
  • Independently conduct administrative, fiscal, and space studies.
  • Independently plan, coordinate, and monitor facility and/or park improvement projects including capital park, trail, and open space development projects for assigned departments. 
  • Independently prepare, negotiate, and administer leases and contract agreements.
  • Evaluate and compare prospective lease space including cost, location, and amenities.
  • Work with various cultural and ethnic groups in a tactful and effective manner.
  • Obtain information through interview; handle multiple assignments and deal fairly and courteously with the public.
  • Analyze situations quickly and objectively and determine proper course of action. 
  • Use a computer, calculator, basic drafting tools, telephone, facsimile machine, and photocopy machine.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.

SELECTION PROCEDURE

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list.

MISCELLANEOUS INFORMATION

Length of Probation: 
All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. 

Bargaining Unit: 
General

CONDITION OF EMPLOYMENT

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.

SUBSTITUTE LISTS

The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

EQUAL OPPORTUNITY EMPLOYER

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over),  marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

Conclusion

For questions regarding this recruitment, please contact Madeline Durham, Administrative Technician, at mdurham@placer.ca.gov or (530) 889-4083.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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