Placer Employment Opportunities

Human Resources Analyst - Senior

Recruitment #2020-14763-01

Introduction

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Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, westward through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov.

POSITION INFORMATION

The current vacancy is located in the Talent Acquisition and Department Support Division of the Human Resources Department. Primary responsibilities will include overseeing a staff responsible for providing professional, management-level support to assigned County departments in the areas of recruitment and selection, exam development and administration, classification and compensation, and performance management, as well as partnering with assigned departments regarding organizational analyses, succession planning, MOU/County Code compliance, complaint resolution, and disciplinary action.

The list established as a result of this recruitment may also be used to fill future vacancies as they arise.

DEFINITION

To act as a lead in the performance of administrative and analytical functions related to providing a variety of human resources services to assigned department(s); to serve as the primary human resources management advisor to assigned departments; to perform complex and difficult professional human resources analyst duties in the areas of civil service administration, employee relations, equal employment opportunity, recruitment and selection, performance management and discipline, classification, and salary, payroll, and benefits administration; and to function as an effective and productive team member.

DISTINGUISHING CHARACTERISTICS

This is the advanced journey level class in the Human Resources Analyst series.  Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, and by the high degree of broad based and specialized knowledge required.

Employees perform the more difficult and responsible types of duties assigned to classes within this series including administering human resources services for assigned departments, advising and supporting assigned departments in the implementation of human resources activities, and exercising direct supervision over professional, technical, and clerical staff.  Employees at this level are required to be fully trained in all policies, procedures, and operational systems related to assigned areas of responsibility.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Director of Human Resources or his/her designee.

Exercises direct supervision over professional, technical, and clerical staff.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

  • Serve as a resource to assigned team and its members in all areas of human resources administration and the support of assigned departments; provide technical direction, advice, and support to assigned departments in the areas of recruitment, selection, classification, salary administration, performance management and discipline, the civil service process, employee relations, payroll and benefits administration, and related laws, guidelines, and regulations.
  • Oversee, coordinate, and participate in maintaining the integrity of the County's recruitment/outreach, testing, and selection program; utilize and oversee the utilization of the County's automated applicant tracking system and pre-employment background and medical testing process.
  • Oversee, coordinate, and participate in maintaining the County’s classification plan; conduct and oversee job analyses and position reviews, develop or revise classification specifications, and prepare and present related recommendations for Civil Service Commission consideration.
  • Act as a major resource regarding employment opportunities and Civil Service procedures, advise assigned departments regarding the grievance process, MOU interpretation, performance management procedures and best practices, and/or disciplinary actions; review and analyze legislative bills and regulatory requirements to determine impact to human resources programs and services; interpret policies, regulations, and laws as they relate to a broad range of human resources services and activities.
  • Work with training and organizational development staff in presenting employee training; updating class course materials or orientation programs and providing professional support to departments regarding employee development.
  • Oversee the preparation of payroll documents and data input into the Countywide payroll system; track position history and reconcile department vacancies and funded positions.
  • Plan, coordinate, and administer the County's life, health, dental, and other employee benefit and/or deferred compensation programs; advise department management personnel on problems and policies involving employee group programs.
  • Develop, interpret, monitor, and maintain group coverages to maximize the stability of employee insurance, benefit and/or deferred compensation programs.
  • Review and analyze legislative bills and regulatory requirements to determine impact to the County benefits programs; coordinate and participate in annual open enrollment activities.
  • Develop and recommend strategies to ensure County compliance with changing tax laws governing employee benefits and/or deferred compensation, including discrimination testing, Dependent Care Assistance Program, Medical Reimbursement Program, Health Savings Accounts, Consolidated Omnibus Budget Reconciliation Act, the Cafeteria Plan, and Internal Revenue Service and other regulatory requirements.
  • Oversee the determination of employee eligibility for health, dental, vision, and/or life insurance plans, retirement programs, and deferred compensation; research and analyze new, existing, and proposed programs for County employees to identify the most appropriate programs or necessary changes in existing programs.
  • Oversee the calculation of retirement related benefits; respond to questions from members and retirees; manage the processing of service retirement and disability retirement applications, death benefits, separation benefits, and purchasable service requests.
  • Work with the County’s ADA Coordinator to ensure compliance with the Americans with Disabilities Act, California Family Rights Act, Family Medical Leave Act, and other Federal, State, and local laws and regulations.
  • Represent the County in the resolution of unemployment insurance claims, including claims administration, account monitoring, and preparing responses and information for the State Employment Development Department. Recommend and participate in the development and implementation of Human Resources Department goals and objectives for areas of assigned program and human resources administration responsibilities; establish schedules and methods for achieving work objectives; draft and implement policies and procedures within assigned areas of professional and team responsibilities.
  • Evaluate operations and activities of assigned team’s responsibilities and human resources service administration; recommend improvements and modifications; prepare various reports on status of assigned projects, operations, and activities.
  • Plan, prioritize, assign, supervise, and review the work of assigned technical and clerical staff; participate in the selection of staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.
  • Oversee, coordinate, and participate in the administration of County’s equal employment program, including conducting investigations of discrimination and harassment complaints and overseeing the implementation of compliance enforcement activities for County departments.
  • Assist department’s management team in the preparation and monitoring of departmental budget; prepare cost estimates for budget recommendations; submit justifications for requested staff, supplies, and equipment; monitor and control expenditures on an on-going basis.
  • Build and maintain positive working relationships with co-workers, other County employees and managers, and the community utilizing accepted principles of effective customer service.
  • Direct and manage the work of consultants; assist in the preparation of requests for proposals, review bids, interview and select consultants; manage workflow, set expectations and priorities, and review outcomes; negotiate and monitor contracts.
  • Maintain awareness of and participation in external professional environment and resources to ensure the highest level of professional standards are applied to service delivery within the County’s Human Resources Department.
  • Represent the County of Placer and its Human Resources Department to the public and to other agencies in a positive and productive manner; prepare and present recommendations to Boards and Commissions on behalf of the Human Resources Department.
  • Perform related duties as required.

MINIMUM QUALIFICATIONS

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

Experience: Two years of responsible professional human resources administration experience performing duties similar to a full journey level Human Resources Analyst II with Placer County.

Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in business or public administration, human resources administration, behavioral science or a related field. 

NOTE: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department.

NOTE: Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency.

License or Certificate: May need to possess a valid California driver’s license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • County Civil Service rules, labor relations, collective bargaining, and other policies and procedures related to administration of County human resources activities.
  • Principles and practices of public sector human resources administration.
  • Advanced principles and practices of organizational analysis and human resource planning.
  • Basic principles and practices of County-wide operations and County administration and organization.
  • Principles and methods of position classification, compensation, examination development and administration, performance management, and organizational analysis.
  • Principles and practices of payroll processing, leave management, and benefits administration.
  • Computer systems, applications, and software, including word processing, spreadsheet and database applications, HRIS systems, and online payroll or applicant tracking systems.
  • English usage, spelling, punctuation and grammar.
  • Investigative interviewing and counseling techniques.
  • Pertinent local, state, and federal laws and regulations.
  • Principles of budget monitoring.
  • Principles of supervision, training and evaluating performance.
  • Principles and practices of leadership, motivation, team building and conflict resolution.
  • Report writing and methods of statistical research and presentation.
  • Principles and practices of work safety.

Ability to:

  • Organize, implement, and direct assigned teams in administering human resources services for the County and its departments.
  • Analyze work papers and complete or oversee special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures; and explain Civil Service Commission, County and Human Resources Department policies and procedures to the general public and County staff.
  • On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; walk, stand, bend, squat, kneel, or twist while working at public counter, conducting field job audits, carrying testing materials or retrieving/ returning files from drawers; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means or enter/retrieve data from computer; and lift light weight.
  • Plan, supervise, and evaluate work activities of professional, technical, and clerical staff.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
  • Gain cooperation through discussion and persuasion.
  • Negotiate agreement between differing individuals and groups.
  • Read, analyze, interpret, evaluate and summarize written materials and statistical data including reports, financial reports and budgets.
  • Supervise, train, and evaluate assigned staff.
  • Understand and interpret pertinent County and department policies and procedures, including Civil Service rules.
  • Assist in the development and monitoring of an assigned program budget.
  • Develop and recommend policies and procedures related to assigned operations.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.

SELECTION PROCEDURE

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training and experience will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the eligible list.

CONDITION OF EMPLOYMENT

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph) and/or be bonded. Additionally, positions in law enforcement classifications, and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.

SUBSTITUTE LISTS

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

EQUAL OPPORTUNITY EMPLOYER

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

BENEFITS

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for Management bargaining unit

Selection Plan

TENTATIVE RECRUITMENT TIMELINE:

01/10/2020 - Recruitment opens

01/27/2020 - Recruitment closes

02/03/2020 - Minimum qualifications screening

Week of 02/10/2020 - Training & experience rating panel

02/17/2020 - Eligible list established


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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