Placer Employment Opportunities

Administrative Clerk - Journey

Recruitment #2020-12203-01

Introduction

Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play and learn. For more information about Placer County, please visit www.visitplacer.com.

POSITION INFORMATION

The Human Resources Department has one current permanent, full-time vacancy for Administrative Clerk-Journey in Auburn, CA. The eligible list created by this recruitment may be used to fill future County-Wide vacancies for both temporary/extra-help and permanent positions.

*Temporary/Extra Help assignments are limited to 999 hours (or 960 hours for CalPERS retired annuitants) in a fiscal year and are not eligible for benefits.

BENEFITS

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view General benefits

Certain departments, including but not limited to some employees in the Human Resources Department and the County Executive Office, are represented by the Confidential bargaining unit. The following information represents benefits currently available to permanent Confidential Placer County employees and may be subject to change. It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view Confidential benefits

For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website.

DEFINITION

To perform a wide variety of general clerical and routine secretarial duties related to the function and department assigned.

DISTINGUISHING CHARACTERISTICS

This is the full journey level class in the Administrative Clerk series and is distinguished from the Administrative Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.  Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Clerk - Entry level.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from management, professional or supervisory personnel, and may receive technical and functional supervision from secretarial or higher level clerical personnel.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

  • Perform general clerical duties related to assigned functional area.
  • Type, proofread and process a variety of documents and forms including general correspondence, memos, and statistical charts from rough draft, recordings or verbal instruction.
  • Act as a receptionist; answer the telephone and wait on the general public, giving information on department and assigned program policies and procedures.
  • Issue, receive, type and process various applications, permits and other forms; register participants in County sponsored programs.
  • Process bills and collect fees, permits and licenses; record payments and send delinquent notices as necessary.
  • Operate standard office equipment including word processing applications as assigned; may perform duties on computer spreadsheet programs; operate stand alone, computer software programs as related to assigned area.
  • Schedule inspections and/or other appointments as assigned.
  • Attend meetings for the purpose of making notes; prepare and distribute meeting summaries.
  • Perform a wide variety of clerical work including filing, billing, and checking and recording information on records.
  • Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
  • Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports.
  • Receive, sort and distribute incoming and outgoing mail.
  • Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.
 
Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:
 
Experience: Two years of experience performing duties comparable to that of an Administrative Clerk - Entry for Placer County.

Training: Equivalent to the completion of the twelfth grade.

License or Certificate:
May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • English usage, spelling, grammar, and punctuation.
  • Principles of customer service and reception techniques.
  • Basic office methods and equipment including filing and computer systems.
  • Basic mathematical calculations.
  • Basic computer software and keyboarding.
  • Organization, procedures and operating details of an office.

Ability to:

  • On a continuous basis, sit at desk and/or stand at counter for long periods of time.  Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulation; lift light weight.
  • Intermittently review documents related to department operations; observe and identify problems related to duties; understand, interpret and explain department policies and procedures to the public and staff.
  • Learn the organization, procedures and operating details of the County department to which assigned.
  • Perform routine clerical work including maintenance of appropriate records and preparation of general reports.
  • Verify and check files and data.
  • Understand and carry out both oral and written directions.
  • Perform routine mathematical calculations.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Learn to use a personal computer and office equipment necessary for successful job performance.
  • Work with various cultural and ethnic groups in a tactful and effective manner.
  • Type accurately at a speed necessary for successful job performance.
  • Use a personal computer and office equipment necessary for successful job performance.
  • Schedule appointments and register participants in training programs.
  • Take notes and prepare meeting summaries.
  • Organize tasks and determine priorities in order to meet assigned deadlines.
  • Interpret, explain and apply operating policies, rules, and procedures of an assigned function.

SELECTION PROCEDURE

Training & Experience Rating (50%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list.

Online Examination (50%) 

The virtual examination is tentatively scheduled for the week of December 14,2020. 

After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The virtual examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification.   Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted.

CONDITION OF EMPLOYMENT

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.

SUBSTITUTE LISTS

The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

EQUAL OPPORTUNITY EMPLOYER

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

Selection Plan

Tentative Recruitment Timeline:

  • Week of 11/30/2020 - Minimum Qualifications Screening
  • Week of 12/7/2020 - Written Examination Invitations Sent
  • Week of 12/14/2020 - Online Written Examination
  • Week of 12/21/2020 - Eligible List Established

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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