Finance and Budget Operations Manager

The ideal candidate for the Finance and Budget Operations Manager position will demonstrate a strong background in local government finance and budgeting and will possess a minimum of a Bachelor’s degree with major course work in public administration, finance, or a related field. In partnership with County leadership, they will implement the top priority objectives of the County Executive Officer and the Board of Supervisors. This individual will be an excellent communicator, familiar with presenting complex information to multiple audiences, and will be comfortable in an environment focused on innovation. They will have a proven track record of identifying and implementing solutions to balance competing priorities while maintaining focus on fiscal resiliency.

To apply for this excellent career opportunity, please submit a resume and an application by Monday, March 18th, 2019, at 5:00pm.

(Unclassified)

To provide administrative oversight with internal divisions of the County Executive's Office as well as external divisions and departments that encompass financial, budgetary, personnel, and operational activities; to analyze, administer and manage the County's annual budget, capital infrastructure planning as well as other financial projects and plans; to analyze complex and diverse financial information and make policy recommendations and develop plans; to establish and implement assigned program objectives; to promote and participate in collaborative activities, programs and projects that cross functional areas and to provide highly complex administrative assistance to the County Executive Officer.

This single position job class is responsible for providing and maintaining fiscal, budgetary and management information, and other administrative operational systems on a department-wide basis and serves as an advisor to the County Executive Officer/management team on a variety of complex budget, financial and related functions.

Duties may include, but are not limited to, the following:

• Serve as Policy Team member; participating in the development and implementation of departmental policies, procedures, and systems; participating in the identification and allocation of fiscal, staffing, and material resources; and contributing to the problem-solving, decision-making, and planning activities of the Department.
• Plan, direct, and manage the Department's budgetary and financial records and reporting systems, management information and data processing systems, administrative and clerical support activities, and other administrative and operational functions as necessary; oversee data-gathering activities related to preparation of cost estimates, financing plans and forecasts; and participate with accounting and operations staff in determining fund balances and year-end procedures; and provide strategic technical financial input in internal and external negotiations as required.
• Identify administrative and operational goals, objectives, priorities, and activities to be accomplished consistent with the Department's mission; develop strategies for the successful achievement of those goals, objectives and priorities; and direct the implementation of accepted strategies and plans.
• Provide oversight to the development of facility and infrastructure financing plans; provide funding strategies and policy recommendations for these projects; monitor ongoing project construction costs, strategize funding sources and the flow of funds with the Facility Management Department and recommend, coordinate and manage external financing activities related to construction or acquisition of capital infrastructure projects.
• Prepare and review detailed and complex capital project financial analyses and management reports that provide information on status of budget/expenditure, appropriations, grant billing, fund source/availability, and projected revenues and expenditures; may analyze development proposals.
• Work with County Executive Office management and finance officials in the implementation of sound financial and budgetary policies as adopted by the Board; prepare long-range financial projections and make strategic recommendations to address fiscal concerns; prepare and review detailed and complex financial analyses and management reports on appropriations projected revenues and expenditures.
• Direct, coordinate and manage the preparation of Placer County’s Proposed and Final Budgets; develop justifications for budgetary recommendations; coordinate the finalization of budgets to ensure the timely submission of budgets to the Board of Supervisors as required. 
• Review and monitor the financial activity of the County budget, operating and proprietary funds, department budgets, and individual appropriations; oversee the collection of data and preparation of financial reports; analyze reports to determine performance to established budget(s).
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline necessary for the efficient and professional operation of the assigned area of responsibility.
• Provide budgetary and financial expertise to the County Executive Office (CEO), the Board of Supervisors, the County’s management team, and the public in a professional, responsible and supportive manner, and be responsible for preparation of fiscal reports and presentations. 
• Act as a representative of the County with outside organizations, local communities, special interest groups, businesses, customers, and the general public utilizing accepted principles of effective customer service.
• Establish and maintain open communications with other County departments, multi-disciplinary teams, and other governmental organizations; coordinate data, resources, and work products in support of a productive and positive working relationship.
• Plan, organize, and manage the assigned administrative, operational, and programmatic activities within designated areas of responsibility; monitor and evaluate work in progress to ensure compliance with goals and policies.
• Manage, direct, evaluate, monitor, and support the management, supervisory, professional, technical, and clerical staff within assigned area(s) of responsibility.
• Serve as an effective and positive member of the department’s management team; participate in strategic planning, legislative review and analysis, and policy development.
• Participate in the identification and allocation of resources (fiscal, staffing, supplies, and other); and contribute to the problem solving, decision-making, and planning activities of the assigned department.
• Maintain awareness of and participation in an appropriate external professional environment and resources to ensure the highest level of professional standards are applied to service delivery.
• Perform related duties as required.

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Experience and Training: Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

Experience: Seven years of increasingly responsible administrative work experience in budgeting, finance, public administration or a comparable field, including four years of supervisory responsibility and management experience.
 
Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, finance or a related field.  A master's degree is preferred.

NOTE: Preference will be given to individuals possessing the minimum of a Bachelor's degree.

License or Certificate: May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

Knowledge of:

• Government fund budgeting.
• Principles and modern methods of public and/or business administration with special reference to financial, budget, and personnel management.
• Advanced principles of financial administration, public budgeting, financial forecasting and long-range planning, infrastructure financing plans, management of information and other administrative operational systems, cost accounting and financial/economic analysis and its operational applications with specific experience in the same area.
• Principles and practices of policy development and implementation. 
• Principles and practices of special project management, report writing, and financial and organizational analysis and reporting.
• Basic principles and practices of local government.
• Principles and practices of management, leadership, motivation, team building and conflict resolution.
• Advanced principles and practices of organizational analysis and human resource planning.
• Organizational and management practices as applied to development, analysis, and evaluation of programs, policies and operational needs.
• Pertinent local, state and federal rules, regulations and laws.
• Principles and practices of supervision, training and personnel management.
• Standard and accepted office practices, procedures, and equipment.
• Principles and practices of work safety.

Ability to:

• Organize, coordinate, and direct multiple, complex County budget processes and activities.
• Communicate clearly and concisely, both orally and in writing including the ability to make concise and persuasive public presentations.
• Direct activities of professional, technical, and clerical staff involved in assigned areas of responsibility; supervise, train and evaluate personnel.
• On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; problem solve department related issues; and interpret County policies and procedures.
• Successfully develop, manage and monitor multiple, detailed budgets.
• Make presentations to governing boards and community groups; gain cooperation through discussion, persuasion and negotiation.
• Independently interpret and apply pertinent local, state and federal laws, guidelines, and regulations.
• Analyze problems, collect and evaluate data, define and select alternative solutions, draw conclusions, formulate recommendations and project consequences of recommendations.
• Develop and recommend policies and procedures related to assigned operations and for multi-disciplinary assignments.
• Apply the principles and practices of personnel administration, motivation, team building and conflict resolution.
• Perform complex mathematical and statistical calculations accurately.
• Determine effective methods of research; compile data and present in form most likely to enhance understanding. 
• Prepare reports, statistical data, forms, questionnaires, and surveys. 
• Read, analyze, evaluate and summarize written materials and statistical data.
• Use a computer and designated software applications at a sufficient level to perform assigned duties.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and communicate through written means; and occasionally lift moderate weight; attend meetings, including traveling. 
• Establish and maintain effective working relationships with those contacted in the performance of required duties.

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph) and/or be bonded. Additionally, positions in law enforcement classifications, and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for Management bargaining unit

To apply for this excellent career opportunity, please submit a resume and an application by Monday, March 18th, 2019, at 5:00pm. Appointment to this position will be contingent upon successful completion of a post-offer, pre-employment background investigation, including fingerprint clearance, and a physical examination.