Deputy Clerk of the Board

(Unclassified)

To perform a wide range of specialized administrative duties and responsibilities in support of the Clerk of the Board, the Board of Supervisors, County Executive Officer, and the Assessment Appeals Board.

The Deputy Clerk position recognizes a single position management classification distinguished from other positions due to the confidential nature and highly complex range of responsibilities originating from Board members and the County Executive Officer, including providing day-to-day coordination of administrative support duties associated with agenda preparation and records retention of the Board of Supervisors meetings and the Assessment Appeals Board hearings.

Receives general direction from the Clerk of the Board of Supervisors.  

Provides direct supervision over clerical and technical support staff.

Experience and Training: Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

Experience: Three years of increasingly responsible secretarial experience to a public board or commission, including two years of advanced journey level experience that included preparing agenda and meeting minutes for a governing body.

Training:  Equivalent to an Associate’s degree from an accredited college with major course work in business, general management, government, or a related field.

License or Certificates: May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

Knowledge of:

• Operating   policies   and   procedures   and   general   practices   of   County departments.
• Functions, operating procedures, and legal requirements of a County Board of Supervisors.
• Various governmental codes, Revenue and Taxation codes, Board policies, County codes, terminology, and laws associated with public meetings such as applicable open meeting laws, including Ralph M. Brown Act and noticing requirements.
• Principles and practices of supervision, training, and personnel management. 
• Principles and practices of office management related to staff and work assignment, coordination, and oversight; staff development, including assistance in selection, training, direction, coordination, and coaching.
• Modern office procedures, methods, and computer equipment.
• Professional business letter writing.
• Principles, practices, and methods of records management.  

Ability to:

• Understand organizational and political implications of decisions; identify and refer most complex issues to the next level of appropriate staff.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures.
• On an intermittent basis, sit at desk or in meetings for long periods of time. Intermittently twist and reach office equipment; walk, stand, bend, squat, kneel or twist to retrieve files; use telephone; perform simple grasping and fine manipulation; see with correctable acuity sufficient to read characters on computer screen; hear and speak with correctable acuity sufficient to communicate with those contacted in the course of work; write and use keyboard to communicate through written means; hear proceedings and actions taken in public meetings; lift light weight.
• Use tact and discretion and exercise independent judgment in making decisions.
• Organize, prioritize, and schedule workload and work assignments to meet strict deadlines.
• Oversee the handling of confidential material and information with discretion; maintain confidentiality.
• Prioritize and solve work objectives to meet fixed, fluctuating, or multiple deadlines; work under pressure and time constraints; perform complex administrative work involving a high degree of independent judgment with speed and accuracy.
• Analyze, evaluate, and resolve potentially sensitive issues through discussion and persuasion in order to gain concurrence and cooperation; assist staff or address the more complex issues presented through the course of work.
• Interact in a professional and knowledgeable manner and act as a resource for members of the public.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Communicate clearly and concisely, both orally and in writing.
  

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for Management bargaining unit