Deputy Director of Facilities Management

This is a promotional recruitment - only current, permanent County employees are eligible to apply.

There are currently two vacancies for Deputy Director of Facilities Management:

The first Deputy Director of Facilities Management vacancy will oversee the Building Maintenance and Museums Divisions of the Facilities Management Department. The desired candidate will have extensive experience managing building maintenance, custodial, and facility improvement activities and projects, as well as extensive experience working with county stakeholders, maintaining those relationships, and overseeing the project management components of a project, such as budget, schedule, materials, and labor. 

The second Deputy Director of Facilities Management vacancy will oversee the Capital Improvements and Real Estate Services Divisions of the Facilities Management Department. The desired candidate will have extensive experience managing building construction, project management, contract negotiations, staffing and scheduling activities of complex projects, as well as extensive experience working with county stakeholders, maintaining those relationships, and overseeing and mentoring the staff of the two divisions. 

To plan, organize and direct the activities of assigned divisions within the assigned department; to coordinate assigned activities with other divisions and departments; and to provide highly complex staff assistance to the department director.

The Deputy Director level recognizes positions that assume full functional responsibility for major program areas or divisions within the Facilities Management Department which provides diverse, but related, programs.

Receives administrative direction from the Director of Facilities Management.

Exercises direct supervision over management, supervisory, professional, technical and clerical personnel.

Duties may include, but are not limited to, the following:

• Develop divisional goals and objectives; develop and implement division policies and procedures.
• Plan, organize and direct assigned activities.
• Develop and implement assigned division work plans; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures.
• Prepare the assigned division budgets; assist in budget implementation; participate in the forecast of funds needed for staffing, equipment, materials and supplies; administer the approved budget.
• Recommend the appointment of personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures; recommend employee terminations.
• Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
• Represent the division/department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research and prepare technical and administrative reports; prepare written correspondence.
• Perform related duties as assigned.

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Experience: Five years of increasingly responsible experience in architecture, civil engineering or facility management, including two years of management responsibility.

Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in architecture, civil engineering or a related field.  Additional training in management is highly desirable.

License or Certificate:

• Possession of current State of California registration as a professional architect is desirable.  If registration is granted by a state other than California, registration granted by the State of California must be obtained within one year of employment.
• May need to possess a valid driver’s license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency.

Knowledge of:

• Principles and practices of building design, engineering, construction, contract management, and facility management and maintenance.
• Principles and practices of policy development and implementation.
• Principles and practices of leadership, motivation, team building and conflict resolution.
• Principles and practices of negotiation.
• Principles and practices of business correspondence and report writing.
• Pertinent local, State, and Federal laws, rules, and regulations including the California Building Standards Code, Americans with Disabilities Act, and the California Environmental Quality Act.
• Budgeting procedures and techniques.
• Principles and practices of capital improvement programming and capital project financing.
• Principles and practices of organizational analysis and management.
• Principles and practices of supervision, training and personnel management.

Ability to:

• Organize, direct and implement multiple complex programs in the Facilities Management Department including capital improvement activities and programs.
• Plan, coordinate and direct integrated facility design, construction, renovation, and rehabilitation of facilities to meet County occupancy needs.
• Plan, coordinate and direct facility maintenance and management efforts.
• Evaluate and recommend new County building plans to assure life cycle cost efficiency and compliance with building maintenance and operational needs.
• On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department cost recommendations; remember personnel rules; and explain and interpret policy.
• Administer, interpret and assure compliance with ordinances and codes relating to the construction, alteration, conversion, use, maintenance relocation, demolition and equipment operation of County-owned buildings and structures.
• On a continuous basis, sit at desk and in meetings for long periods of time.  Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means.
• Prepare and administer a detailed budget.
• Supervise, train and evaluate personnel.
• Interpret and explain division policies and procedures.
• Negotiate contracts and agreements.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Gain cooperation through discussion and persuasion.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Communicate clearly and concisely, both orally and in writing, including the ability to make concise and persuasive public presentations.
• Advise the Board of Supervisors and other public officials on matters related to capital improvement and facility management projects and programs.

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph) and/or be bonded. Additionally, positions in law enforcement classifications, and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for Management bargaining unit