Staff Services Analyst - II

This position is scheduled to receive a 3% wage increase effective June 9th, 2018.

The Administrative Services Department is seeking a Staff Services Analyst - II in the Procurement Division. The incumbent will be responsible for coordinating food services activities and acting as the liaison between the contracted food services vendor(s) and County departments in relation to their food services needs. The ideal candidate will be experienced in contract administration; preparation and implementation of food service budgets; institutional food services; food safety practices and laws; and the processes of tracking inventory, trends, and preparing reports with recommendations.

The eligible list resulting from this recruitment will be specific to filling the current vacancy within Administrative Services - Procurement.

To perform difficult and complex administrative studies related to the organization and operation of assigned County departments, divisions or programs and to assist in the formulation and implementation of administrative policies and procedures.

This is a full journey level class within the Staff Services Analyst series.  This class is distinguished from the Staff Services Analyst I by the assignment of the full range of duties.  Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from the entry level.

This class is distinguished from the Senior Staff Services Analyst in that the latter receives general direction from departmental management, coordinates work studies across program areas and may have program responsibility, and may exercise direct supervision over professional staff.

This class is distinguished from the Administrative Services Officer series in that the latter has responsibility for implementing and maintaining the budget process and fiscal recordkeeping and reporting operations with day-to-day oversight and participation in fiscal/accounting and budget preparation/monitoring activities for assigned department/division.

Receives direction from supervisory and management staff of assigned work unit/department and may receive technical and functional supervision from professional staff.

Exercises direct supervision over technical and clerical staff.  May exercise technical and functional supervision over professional staff.

Duties may include, but are not limited to, the following:

• Conduct and review analytical studies and surveys; formulate procedures, policies and program alternatives; make recommendations on a broad spectrum of administrative and program-related topics.
• Develop and maintain cost analyses and program evaluations; perform a variety of special assignments; prepare complex analytical and statistical reports.
• Review and analyze proposed legislation and advise management on the impact or potential impact; assist with the coordination and development of related proposals, reports and other documentation.
• Assist in analysis of federal and state statutes and regulations; develop required responses and/or proposals for various state departments and various statewide associations applicable to assigned work unit or department.
• Develop or assist in the development of implementation plans relative to new program implementation requirements.
• Develop or assist in the development of statistical tracking systems and management reports for identification of trends, application of staff resources, application of funding or others as identified.
• Develop or assist in the development of administrative policies and procedures.
• Recommend and assist in the implementation of goals and objectives; establish schedules and methods for administrative functions; implement policies and procedures.
• Develop and maintain regulations and operating procedure manuals.
• Design and recommend systems, procedures, forms and instructions for internal use.
• Develop or assist in the development of grant applications and grant reports.
• Participate in the administration, monitoring and evaluation of contracts; participate in negotiating contracts with outside vendors, consultants or organizations; monitor fiscal and legal liabilities of the same.
• Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary; prepare correspondence as needed.
• Participate in the selection of staff; provide or coordinate staff training; supervise, assign and review the work of clerical and technical staff; conduct performance evaluations.
• Prepare correspondence and reports; respond to questionnaires and surveys; establish and maintain files and records as appropriate.
• May represent the department at meetings as required.
• Build and maintain positive working relationships with co-workers, other county employees and the public, using principles of good customer service.
• Perform related duties as assigned.

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Experience: Two years of increasingly responsible work experience conducting detailed analysis requiring the preparation and submission of findings with recommendations.

Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in public or business administration, government, political or social science or a related field.

NOTE: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department.

Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency.

License or Certificate: May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

NOTE: If needed, an additional screening will be conducted to select the best-qualified candidates for this recruitment. Best-qualified consideration will be given to those applicants who demonstrate possession of prior experience performing contract administration related to food services in a commercial and/or institutional food services agency, or public agency.

Knowledge of:

• Principles and practices of county administration, organization, programs and functions.
• Principles of management, organization and staffing.
• Principles and practices of fiscal control.
• Principles and techniques of administrative analysis, including workload measurement, work flow and layout, work simplification and systems and procedure analysis.
• Principles and practices of supervision, training and performance evaluation.
• Statistical methods and analysis and the use of statistics in reports.
• Report preparation.
• Research techniques, including the use of surveys and questionnaires.
• Computer systems and software, including word processing and spreadsheet applications.
• Office procedures, methods and computer equipment.

Ability to:

• On a continuous basis, know and understand all aspects of the job; analyze work papers, reports and special projects; identify and interpret technical and numerical information; know laws, regulations and codes; remember various rules and interpret policy; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time or in meetings; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift light weight.
• Independently identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Understand and interpret complex rules and procedures.
• Develop and implement policies, guidelines and procedures.
• Analyze administrative and other management problems.
• Analyze budgets, grants, reports and various proposals.
• Supervise, train and evaluate staff.
• Perform moderately complex mathematical and statistical calculations accurately.
• Determine effective method of research; and compile data and present in form most likely to enhance understanding.
• Prepare effective questionnaires and survey instruments.
• Design forms and procedures.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Obtain information through interview; handle multiple assignments; deal firmly and courteously with the public.
• Analyze situations quickly and objectively and to determine proper course of action.
• Use a computer, calculator, typewriter, telephone, dictation machine, facsimile machine, postage meter and photocopy machine.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Assist in negotiating agreement between differing individuals and groups; gain cooperation through discussion and persuasion.

Best Qualified Screening (PASS/FAIL)

An application appraisal screening MAY be conducted to select a reasonable number of the best-qualified candidates. The criteria for this screening is listed as preference language under the note in the Minimum Qualifications section of this bulletin.

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training and experience will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the eligible list.

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination, which may include a drug screening and possibly a psychological evaluation, sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation and/or be bonded.

All new permanent employees, with the exception of sworn law enforcement and those in management and confidential groups, shall be required to join the employee organization or pay an 'Agency Fee' as a condition of employment.

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for Professional bargaining unit

This Timeline is Tentative and Subject to Change:

07/02/2018 - Minimum Qualifications Screening

07/06/2018 - 'Not Qualified' Notices Emailed

07/09/2018 - 'Not Best Qualified' Notices Emailed

Week of 07/16/2018 - Eligible List Established