Placer Employment Opportunities

Account Clerk - Entry

Recruitment #2018-12402-01

POSITION INFORMATION

The current vacancy is located in the Fiscal Division of the County's Community Development Resource Agency (CDRA).  Primary responsibilities will include running reports, scanning invoices, and data entry.  The ideal candidate will be conscientious, detail-oriented, and have a familiarity with working with spreadsheets.  The eligible list established as a result of this recruitment will be used to fill future vacancies in other departments as they arise.

DEFINITION

To perform difficult and responsible clerical work involving financial recordkeeping and statistical records; to review and reconcile financial and budget reports with source documents, invoices, purchase orders and other materials; to process financial and statistical documents, such as purchase orders, payroll time reports and statistical reports; and to receive and reconcile revenues and disbursements.

DISTINGUISHING CHARACTERISTICS

This is the entry level class in the Account Clerk series.  This class is distinguished from the journey level by the performance of the more routine tasks and duties assigned to positions within this series. The Account Clerk – Entry class is distinguished from the journey level by the performance of less than the full range of duties assigned to the journey level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate supervision from assigned supervisory or management personnel and may receive technical and functional supervision from a Senior Account Clerk.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

  • Perform clerical accounting or bookkeeping work associated with the maintenance of journals and subsidiary ledgers, tax billing and collections, general ledgers, accounts receivable, fiscal controls and similar financial records.
  • Prepare periodic statements and analyses of statistical and financial records related to area of assignment.
  • Perform cashier check, cash, and credit card transactions.
  • May process time records and prepare payroll and related records.
  • Assist in the conduct of accounting and statistical studies and compute cost and revenue estimates.
  • Classify and post expenditures, revenues or authorizations to the appropriate budgetary or ledger accounts; maintain records of postings; and reconcile to financial reports.
  • Keep ledger accounts; balance accounts; review, identify and correct irregularities; assist with collections of delinquent accounts.
  • Receive financial or statistical documents; screen for accuracy and adherence to legal and procedural requirements; carry out proper steps to ensure or authorize payments and delivery; post to records, check and balance totals.
  • Make computations and changes to financial and statistical data, apply standard formulas or predetermined guides; assemble financial and statistical data from a variety of sources and prepare or assist in preparing financial and statistical reports.
  • May contact other governmental agencies, private agencies and County employees to obtain information for and clarify financial/statistical records and transactions.
  • Operate standard office equipment including word processing applications as assigned; may perform duties on computer spreadsheet programs; operate stand alone computer software programs as related to assigned area.
  • Prepare complex financial or statistical reports and summaries independently; recommend improvements in financial recordkeeping procedures and systems.
  • Assist in preparing budget estimates; prepare trial balances, recapitulations, balance sheets and complex statistical and financial reports.
  • Meet with the public to obtain data, interpret information and answer questions; prepare routine correspondence to answer questions, request information or provide explanations.
  • Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
  • Perform related duties as assigned.

EXAMPLES OF NON-ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:
  • May be required to deliver or pick up records, receipts and other information within the County from other departments, divisions or agencies.
  • Order and maintain inventories of office supplies and related records.
  • Receive payments and issue receipts.

MINIMUM QUALIFICATIONS

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Experience: No experience required.  One year of responsible clerical experience in keeping financial or statistical records is desirable.
 
Training: Equivalent to the completion of the twelfth grade.  Additional specialized training in bookkeeping, accounting or a related field is desirable.
 
License or Certificate:
May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • Methods, practices and terminology used in financial and statistical recordkeeping.
  • Arithmetic calculations related to statistical and financial record keeping.
  • Basic office methods and equipment including filing and computer systems.
  • Basic computer software and keyboarding.

Ability to:

  • On a continuous basis, sit at desk and/or stand at counter for long periods of time.  Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; perform simple grasping and fine manipulation; lift light weight.
  • Intermittently, review documents related to Department operations; observe, identify and problem-solve office operations and procedures; understand, interpret and explain Department policies and procedures; explain operations and problem solve office issues for the public and with staff.
  • Make arithmetic calculations rapidly and accurately.
  • Handle cash and make change quickly and accurately; balance and reconcile a cash drawer.
  • Learn to use complex cashiering software in order to cashier payments via check, cash, and credit card transactions.
  • Post financial and statistical records using a personal computer or manual records.
  • Learn the organization, procedures and operating details of the County Department to which assigned.
  • Learn to use a personal computer and office equipment for successful job performance.
  • Verify and check files and data; reconcile a cash drawer against reports and prepare an individual deposit.
  • Understand and carry out both oral and written directions.
  • Establish and maintain effective working relationships with the public and fellow employees of the County.
  • Work with various cultural and ethnic groups in a tactful and effective manner.
  • Communicate effectively in writing and speaking.

SELECTION PROCEDURE

Written Examination (100%) 

The written examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification.

CONDITION OF EMPLOYMENT

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination, which may include a drug screening and possibly a psychological evaluation, sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation and/or be bonded.

MODIFIED AGENCY SHOP

All new permanent employees, with the exception of sworn law enforcement and those in management and confidential groups, shall be required to join the employee organization or pay an 'Agency Fee' as a condition of employment.

SUBSTITUTE LISTS

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

EQUAL OPPORTUNITY EMPLOYER

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

BENEFITS

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for General bargaining unit

Selection Plan

Tentative Recruitment Schedule

  • 05/21/2018 - Minimum Qualifications Screening
  • 05/22/2018 - Not-Qualified Notices Sent 
  • 05/22/2018 - Written Examination Invitations Sent
  • 5/29/2018 - Written Examination
  • Week of June 4, 2018 -  Establish Eligible List


Powered by JobAps