Placer Employment Opportunities

Administrative Legal Clerk - Senior

Recruitment #2018-12354-02

Introduction

The Administrative Legal Clerk - Senior classification is assigned to the Sheriff's Office, the District Attorney's Office, and the Probation Department. The current vacancy is in the Sheriff's Office Corrections Division (jail).

The eligible list established from this recruitment may also be used to fill future vacancies as they arise in the Sheriff's Office, District Attorney's Office, and/or the Probation Department.

POSITION INFORMATION

Positions for the Sheriff's Office Corrections Division are located in the jail at either the Auburn or South Placer facility. Most positions in the jail require individuals to work 12-hour shifts, as well as nights, weekends, and holidays. All jail shifts are rotational based upon seniority.

*Sheriff's Office Corrections Division (jail): In addition to the base hourly rate listed above, individuals assigned to the jail will receive Jail Incentive Pay of 5.0%, as well as a yearly uniform allowance of $750.00. Those assigned to work the night shift will receive a shift differential of 7.5%. Those assigned to work as a shift supervisor will receive an additional 5.0% of base salary.

DEFINITION

To perform a variety of the more specialized and responsible administrative, clerical, and document processing functions for assigned program or project within a legal department; and to act as a shift supervisor and participate in employee training, evaluation and discipline when assigned to the Sheriff's Office.

DISTINGUISHING CHARACTERISTICS

This is the advanced journey level class in the Administrative Legal Clerk series.  Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, the complexity of duties assigned, independence of action taken, and by the nature of the public contact made.  Employees perform the most difficult and responsible types of duties assigned to classes within this series including performing technical clerical duties which require specialized knowledge related to area of assignment within a legal department and/or providing technical and functional supervision over assigned legal clerical staff.  When assigned to the Sheriff's Office, as a shift supervisor, employees perform direct supervision over assigned staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.  

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from management personnel, and may receive functional or technical supervision from higher level secretarial personnel.

Exercises technical and functional supervision over legal clerical personnel.

May exercise direct supervision over clerical staff when assigned to the Sheriff's Office.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

  • Relieve supervisor or other department staff of administrative legal support service functions; utilize independent judgment and initiative.
  • Act as interdepartmental liaison relating to administrative or project support functions for the office and for compliance with County regulations and practices relating to those functions.
  • Act as shift supervisor when assigned to the Sheriff's Office; participate in employee training, evaluations and discipline.
  • Perform complex legal clerical duties related to a programmatic area of assignment. 
  • Interpret, apply and explain policies and procedures related to area of assignment; respond to individuals requesting services related to area of assignment.
  • Prepare correspondence and supporting documentation relating to area of assignment; maintain accurate records and files of program activities.
  • Respond to public inquiries, both on the telephone and in person, and refer to appropriate staff member for more specific information as appropriate; exhibit familiarity with functions of the County.
  • Act as information source to inquiries not requiring the supervisor's attention and otherwise assist in representing the department by telephone and in person; compose correspondence as required.
  • Collect legal information from a variety of documents pertinent to assigned department or functional area of responsibility; compile data for reports; prepare routine reports as required.
  • Maintain and monitor records and files; follow up on due dates; perform other monitoring functions to ensure timely completion of work.
  • May perform secretarial duties as necessary; type, proofread and edit correspondence, reports, proposals and contracts.
  • Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Experience: Three years of increasingly responsible legal clerical experience.

Training: Equivalent to the completion of the twelfth grade.

License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • English usage, spelling, grammar, and punctuation.
  • Modern office methods, practices, procedures and computer equipment.
  • Filing and legal record keeping systems
  • Legal clerical procedures of area to which assigned.
  • Business letter and report writing.

Ability to:

  • On a continuous basis, sit at desk and/or stand at counter for long periods of time.  Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift light weight.
  • Intermittently, review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.
  • Understand the organization and operations of the County and of outside agencies as necessary to assume assigned responsibilities.
  • Act as shift supervisor.
  • Supervise, train and evaluate assigned shift personnel.
  • Organize duties and determine priorities in order to meet assigned deadlines.
  • Interpret, explain and apply operating policy, rules and procedures of assigned function within a legal department.
  • Establish and maintain basic financial records; calculate mathematical computations.
  • Compile and maintain extensive legal records and files.
  • Type accurately at a speed of 45 words per minute.
  • Operate a variety of office machines and computer equipment.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Communicate clearly and concisely, both orally and in writing.

SELECTION PROCEDURE

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training and experience will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the eligible list.

CONDITION OF EMPLOYMENT

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph) and/or be bonded. Additionally, positions in law enforcement classifications, and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.

SUBSTITUTE LISTS

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

EQUAL OPPORTUNITY EMPLOYER

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

BENEFITS

The following information represents benefits currently available to permanent Placer County employees and may be subject to change. It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for General bargaining unit

Selection Plan

Tentative Recruitment Timeline:

12/10/18 - Recruitment Closes

12/10/18 - Minimum Qualification Screening

12/14/18 - Training Experience Rating

12/17/18 - Eligible List Established



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