Placer Employment Opportunities

Administrative Legal Supervisor

Recruitment #2018-12325-01

POSITION INFORMATION

This position is scheduled to receive a 3% wage increase effective June 9th, 2018.

There is currently one Administrative Legal Supervisor vacancy within the Sheriff's Office Records Unit. The ideal candidate will have a strong knowledge of the California Public Records Act and prior experience with a law enforcement agency.

The eligible list established from this recruitment may also be used to fill future vacancies as they arise in the Sheriff's Office and/or the Probation Department.

DEFINITION

To plan, organize, direct and supervise operations within an assigned legal division, program, or unit; and to perform a variety of specialized technical tasks relative to assigned area(s) of responsibility.

DISTINGUISHING CHARACTERISTICS

The Supervisor level recognizes positions that perform full, first-line supervisory responsibilities including planning, assigning, and evaluating the work of subordinates and is responsible for assigned programs and unit service areas within a division or department.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from management staff.

Exercises direct supervision over assigned senior administrative legal clerks, secretarial staff, and/or clerical personnel.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

  • Recommend and assist in the implementation of unit goals and objectives; establish schedules and methods for office operations; prepare and implement legal office policies and procedures.
  • Plan, prioritize, assign, supervise and review the work of assigned staff; prepare and monitor rotation schedules of assigned support staff.
  • Evaluate operations and activities of assigned programs or units; recommend improvements and modifications; ensure compliance with appropriate statutes, laws, and regulations; confer with legal staff and other stakeholders regarding the application of appropriate laws, codes and regulations.
  • Perform specialized research and analysis related to assigned service area; appear in court to provide information on behalf of the department as required. 
  • Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for office equipment and staff; monitor and control expenditures.
  • Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; participate in the initial stages of the Internal Affairs process as needed; implement discipline procedures.
  • Monitor and supervise the processing and serving of criminal documents; securely maintain confidential files; serve as custodian of records for assigned programs or units; ensure security of access to restricted unit telecommunications systems.
  • Prepare and submit a variety of written reports, statistical analyses, and other related documents related to assigned program or unit operations and activities; prepare data and respond to regulatory audits.
  • Serve as liaison with Federal, State, and local government regarding assigned program unit specialty area; represent assigned programs or units to outside agencies, vendors, and related to assigned program or unit service area; provide technical assistance and feedback to other agencies as needed.
  • Perform the most complex work of the Unit; answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.
  • Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Experience: Five years of increasingly responsible legal administrative, secretarial or clerical experience; with at least one year of lead experience.

Training: Equivalent to the completion of the twelfth grade preferably supplemented by college course work in paralegal, business, accounting or a related field.

License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • Principles and practices of legal office management.
  • Principles and practices of computer hardware and software including word processing, spreadsheets, and database packages.
  • Principles of supervision, leadership, training and performance evaluations.
  • Principles and practices of record keeping and record management.
  • Principles of budget monitoring, basic accounting, and auditing processes.
  • English usage, spelling, grammar and punctuation.
  • Pertinent local, State and Federal laws, ordinances and rules pertaining to assigned program or unit service areas.
  • Basic criminal justice procedures and record keeping.
  • Principles and practices of work safely. 

Ability to:

  • Organize, implement and direct legal office operations/activities.
  • Analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures.
  • Sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift light weight.
  • Supervise, train, motivate, and evaluate assigned staff.
  • Analyze, interpret and explain pertinent policies and procedures, codes, laws and regulations.
  • Assist in the development and monitoring of an assigned program budget.
  • Develop and recommend policies and procedures related to assigned legal office operations.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Communicate clearly and concisely, both orally and in writing.

SELECTION PROCEDURE

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training and experience will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the eligible list.

CONDITION OF EMPLOYMENT

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination, which may include a drug screening and possibly a psychological evaluation, sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation and/or be bonded.

MODIFIED AGENCY SHOP

All new permanent employees, with the exception of sworn law enforcement and those in management and confidential groups, shall be required to join the employee organization or pay an 'Agency Fee' as a condition of employment.

SUBSTITUTE LISTS

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

EQUAL OPPORTUNITY EMPLOYER

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

BENEFITS

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for General bargaining unit


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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