Administrative Clerk - Journey

The current vacancy is for Temporary/Extra Help and is located in the Planning Services Division of the County’s Community Development Resource Agency (CDRA).  Primary responsibilities will include scanning and indexing planning documents, maps, and correspondence into our electronic filing system.  The ideal candidate will be logical, thorough, very detail oriented, highly organized and efficient.

The eligible list created by this recruitment may be used to fill future County Wide vacancies for both temporary/extra-help and permanent positions.

*Temporary/Extra Help assignments are limited to 999 hours (or 960 hours for CalPERS retired annuitants) in a fiscal year and are not eligible for benefits.

To perform a wide variety of general clerical and routine secretarial duties related to the function and department assigned.

Administrative Clerk - Journey 
This is the full journey level class in the Administrative Clerk series and is distinguished from the Administrative Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.  Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Clerk - Entry level.

Administrative Clerk - Journey
Receives general supervision from management, professional or supervisory personnel, and may receive technical and functional supervision from secretarial or higher level clerical personnel.

Duties may include, but are not limited to, the following:

• Perform general clerical duties related to assigned functional area.
• Type, proofread and process a variety of documents and forms including general correspondence, memos, and statistical charts from rough draft, recordings or verbal instruction.
• Act as a receptionist; answer the telephone and wait on the general public, giving information on department and assigned program policies and procedures.
• Issue, receive, type and process various applications, permits and other forms; register participants in County sponsored programs.
• Process bills and collect fees, permits and licenses; record payments and send delinquent notices as necessary.
• Operate standard office equipment including word processing applications as assigned; may perform duties on computer spreadsheet programs; operate stand alone, computer software programs as related to assigned area.
• Schedule inspections and/or other appointments as assigned.
• Attend meetings for the purpose of making notes; prepare and distribute meeting summaries.
• Perform a wide variety of clerical work including filing, billing, and checking and recording information on records.
• Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
• Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports.
• Receive, sort and distribute incoming and outgoing mail.
• Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
• Perform related duties as assigned.

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.
 
Experience: Two years of experience performing duties comparable to that of an Administrative Clerk - Entry for Placer County.

Training: Equivalent to the completion of the twelfth grade.

License or Certificate: May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department.

Knowledge of:

• English usage, spelling, grammar, and punctuation.
• Principles of customer service and reception techniques.
• Basic office methods and equipment including filing and computer systems.
• Basic mathematical calculations.
• Basic computer software and keyboarding.
• Organization, procedures and operating details of an office.

Ability to:

• On a continuous basis, sit at desk and/or stand at counter for long periods of time.  Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulation; lift light weight.
• Intermittently review documents related to department operations; observe and identify problems related to duties; understand, interpret and explain department policies and procedures to the public and staff.
• Learn the organization, procedures and operating details of the County department to which assigned.
• Perform routine clerical work including maintenance of appropriate records and preparation of general reports.
• Verify and check files and data.
• Understand and carry out both oral and written directions.
• Perform routine mathematical calculations.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Learn to use a personal computer and office equipment necessary for successful job performance.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Type accurately at a speed necessary for successful job performance.
• Use a personal computer and office equipment necessary for successful job performance.
• Schedule appointments and register participants in training programs.
• Take notes and prepare meeting summaries.
• Organize tasks and determine priorities in order to meet assigned deadlines.
• Interpret, explain and apply operating policies, rules, and procedures of an assigned function.

Written Examination (100%) 

The written examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification.

Training & Experience Informational Questionnaire

At the time of application, applicants will be required to respond to a non-scored informational supplemental questionnaire that will assist the hiring departments in determining which applicants best fit vacancy criteria.

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination, which may include a drug screening and possibly a psychological evaluation, sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation and/or be bonded.

All new permanent employees, with the exception of sworn law enforcement and those in management and confidential groups, shall be required to join the employee organization or pay an 'Agency Fee' as a condition of employment.

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for the General bargaining unit

Certain departments, including but not limited to some employees in the Human Resources and the County Executive Office, are represented by the Confidential bargaining unit. The following information represents benefits currently available to permanent Confidential Placer County employees and may be subject to change. It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Recruitment Timeline (Dates are Tentative and Subject to Change)

• 5/22/2018 - 5/31/2018 - Minimum Qualifications Screening
• 6/1/2018 - Not-Qualified Notices Sent
• 6/1/2018 - Written Examination Invitations Sent
• Week of 6/11/2018 - Written Examination
• Week of 6/18/2018 -  Establish Eligible List