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Placer County Human Resources Department
#2022-12321-02


Supplemental Questionnaire

Last Name First Name
 

 

Executive Assistant

Supplemental Questionnaire

2022-12321-02



 

This supplemental questionnaire is the examination for this recruitment. The supplemental questionnaire is the only item used to determine your examination score.

Applicants must complete all three (3) Parts of the supplemental questionnaire to be considered for the current recruitment.

Please note: Resumes, letters and other attached materials will not be evaluated or taken into consideration as responses to this supplemental questionnaire.

By continuing in this examination process, you are certifying that all information provided in the supplemental questionnaire is true to the best of your knowledge.


 

I have read and understood the above information.

 

PART I (DEPARTMENT PREFERENCE):

This section will not be scored but may assist with filling vacancies. Please check the box to specify the department(s) for which you would like to be considered. Service and program descriptions for these departments can be located at www.placer.ca.gov.

Agriculture Department
Office of Auditor-Controller
Child Support Services Department
Clerk-Recorder-Elections
Community Development Resource Agency
County Executive Office
District Attorney's Office
Department of Facilities Management
Health and Human Services Department
Human Resources Department
Information Technology Department
Library Department
Department of Parks and Open Space
Department of Public Works
Probation Department
Sheriff's Office
Office of Treasurer-Tax Collector

 

PART II (UNSCORED QUESTIONS):

Questions in this section will be used to gather more information about your background and experience; they will not be included as part of the examination score.


A.

As an Executive Assistant, you will be required to preserve confidentiality of sensitive information. Briefly describe your experience handling sensitive and confidential information.

B.

Briefly describe what tools and systems you use to stay organized and how you prioritize tasks.

C.

Please give examples of the types of work products you have developed which demonstrate your proficiency using Office 365 products (Microsoft Word, Excel, Outlook, PowerPoint, and Teams).

D.

If you have experience using Workday modules, please describe below. If you have no experience, please indicate N/A.


 

PART III (SCORED QUESTIONS):

For the following questions, select the one response that best corresponds with your level of experience. Indicating no or very limited experience in any specific area will not automatically disqualify you from consideration.


1.

Performing a wide variety of complex and responsible secretarial and administrative duties in support of executive staff and other management personnel.

No experience
Up to 1 year of experience
Over 1 year and up to 3 years of experience
Over 3 years and up to 5 years of experience
5 or more years of experience
 

If you indicated experience, please describe below:

2.

Independently preparing documentation such as reports, memorandums, presentations, forms, and/or procedural write ups.

No experience
Up to 1 year of experience
Over 1 year and up to 3 years of experience
Over 3 years and up to 5 years of experience
5 or more years of experience
 

If you indicated experience, please provide examples, and briefly describe below:

3.

Maintaining departmental records and files.

I have no or very limited experience performing this task.
I have some experience performing this task but would need additional training.
I have performed this task under normal supervision.
I have extensive experience performing this task.
I have extensive experience performing this task and have trained and/or supervised others in the performance of this task.
 

If you indicated experience, please describe below:

4.

Scheduling meetings and/or making travel arrangements for management and/or executive staff.

No Experience
Up to 1 year of experience
Over 1 year and up to 3 years of experience
Over 3 years and up to 5 years of experience
5 or more years of experience
 

If you indicated experience, please describe below:

5.

Screening calls, visitors, and mail and responding to various requests for information.

No Experience
Up to 1 year of experience
Over 1 year and up to 3 years of experience
Over 3 years and up to 5 years of experience
5 or more years of experience
 

If you indicated experience, please describe below:

6.

Ordering and purchasing supplies for a department, division, or organization.

I have no or very limited experience performing this task.
I have some experience performing this task but would need additional training.
I have performed this task under normal supervision.
I have extensive experience performing this task.
I have extensive experience performing this task and have trained and/or supervised others in the performance of this task.
 

If you indicated experience, please describe below:

7.

Supervising the activities of clerical and support staff.

No experience
Up to 1 year of experience
Over 1 year and up to 3 years of experience
Over 3 years and up to 5 years of experience
5 or more years of experience
 

If you indicated experience, please describe below:

8.

Independently responding to general correspondence not requiring the attention of executive personnel.

No experience
Up to 1 year of experience
Over 1 year and up to 3 years of experience
Over 3 years and up to 5 years of experience
5 or more years of experience
 

If you indicated experience, please describe below:

9.

Preparing agendas for and taking minutes during meetings.

I have no or very limited experience in performing this task.
I have some experience performing this task but would need additional training.
I have performed this task independently under normal supervision.
I have extensive experience performing this task.
I have extensive experience performing this task and have trained and/or supervised others in the performance of this task.
 

If you indicated experience, please describe below:


 

Thank you for completing the examination portion of the application process. We encourage applicants to review their answers for accuracy prior to submitting.

Please "Save & Continue" to move forward to the next tab. 

Be sure to select the "Submit" button once the application has been completed.  You will receive confirmation that the application has been submitted.

A notice of your status will be sent to you after the posted final filing date.