Records Coordinator

(Working Title: Records Manager)

Supplemental Questionnaire

2022-11822-01

This is the supplemental questionnaire for the classification of Records Coordinator. Part I will not be scored or used for determining minimum qualifications but is provided for the applicant to review prior to completing the questionnaire. Part II will be scored based on your checked responses.  Narratives provided by applicants describing training and/or experience will not be scored but will be available to the hiring authority.

By continuing in this examination process, you are certifying that all information provided in the supplemental questionnaire is true to the best of your knowledge.

If selected for interview, you may be required to display and respond to questions to validate your responses to this exam.

PART I - MINIMUM QUALIFICATIONS (NOT SCORED)

This section will not be scored but may assist with determining how the applicant reports meeting the minimum qualifications for this classification. 

Do you possess four years of records management experience, including experience inventorying records, managing offsite records storage facilities, and/or managing electronic document databases?

Do you possess the equivalent to a bachelor's degree from an accredited college or university with major course work in business or public administration, archives and records management, information management, history, or a related field?

PART II - TRAINING AND EXPERIENCE EXAMINATION (SCORED)

This is the Civil Service examination for this position. This supplemental questionnaire will be scored based on your checked responses below. Narratives provided by applicants describing training and/or experience will not be scored, but will be available to the hiring authority and may be utilized for interview and selection determination. Scores received from this section will determine applicant ranking and placement on the eligible list.

For the items in this section, please indicate your level of training and experience and then provide a brief description of your related experience in the space provided.

Resumes, letters, and other materials will not be evaluated nor considered as responses to the items in this supplemental questionnaire. In addition, responses to this questionnaire will not be used for determining minimum qualifications for this position. 

Describe your experience ensuring compliance with and adherence to approved records management, retention, and destruction policies and procedures.

If you indicated experience, briefly describe below.

Describe your experience conducting site visits and preparing status reports related to compliance.

If you indicated experience in this area, please briefly describe.

Describe your experience overseeing the receipt, processing, and preservation of documents, files, and materials transferred to onsite and offsite records storage facilities.

If you indicated experience in this area, please briefly describe.

Describe your experience supervising the checkout, delivery, and return of documents to records storage facilities.

If you indicated experience in this area, please briefly describe.

Describe your experience in the selection, and maintenance of digital records inventory applications and centralized document imaging and management databases.

If you indicated experience, briefly describe below.

Describe your experience overseeing the conversion of hard copy documents to digital format using imaging technology including coordinating with vendors for the conversion of hard copy documents.

If you indicated experience, briefly describe below.

Describe your experience providing support, consultation, and training in document imaging practices and software use, records management policies, records retrieval procedures, and short- and long-term record preservation.

If you indicated experience, briefly describe below.

Describe your experience establishing and monitoring training programs related to records retention and document imaging databases.

If you indicated experience, briefly describe below.

Describe your experience supervising the destruction and/or recycling of materials following authorized procedures.

If you indicated experience, briefly describe below.

Describe your experience preparing destruction reports and notifying others of records eligible for destruction including reviewing and authorizing destruction requests.

If you indicated experience, briefly describe below.

Thank you for completing the examination portion of the application process. We encourage applicants to review their answers for accuracy prior to submitting.

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