Public Administrator Assistant

Supplemental Questionnaire

(2021-11501-01)

This is the supplemental questionnaire for the classification of Public Administrator Assistant. Part I will not be scored or used for determining minimum qualifications but is provided for the applicant to review prior to completing the questionnaire. Part II will be scored based on your checked responses.

Narratives provided by applicants describing training and/or experience will not be scored but will be available to the hiring authority.

By continuing in this examination process, you are certifying that all information provided in the supplemental questionnaire is true to the best of your knowledge. If selected for an interview, you may be required to display and respond to questions to validate your responses to this exam.

NOTE: Resumes, letters, and other materials will not be evaluated or considered as responses to the items in this supplemental questionnaire. In addition, responses to this questionnaire will not be used for determining minimum qualifications for this position.

PART I: MINIMUM QUALIFICATIONS SCREENING (NOT SCORED)

This section will not be scored but may assist the applicant with determining how he/she meets the minimum qualifications for this position.

Do you possess the equivalent to completion of an associate's degree with major coursework in business or public administration, legal assisting, social services, or a closely related field?

If yes, please state what type of degree do you possess and your major course of study.

Do you possess three years of recent work experience in probate of estates, legal guardianship, conservatorship, estate management or social work?

OR

Do you possess three years of technical experience in estate administration or management, or related investigatory experience involving the investigation of assets in such fields as trusts, probates, insurance, or banking?

Do you possess a valid California certification from the California Association of Public Administrators/Public Guardians/Public Conservators? (*Note* Possession of this certificate is not mandatory to be qualified for this recruitment.)

If yes, please state when you attained the certification. (Please attach a copy of your certification to your application.)

If yes, please explain the experience you have (number of years, area(s) of specialization, duties). 

PART II: TRAINING & EXPERIENCE EXAMINATION QUESTIONS (SCORED)

This section of the supplemental questionnaire is the Civil Service examination for this position. This supplemental questionnaire will be scored based on your checked responses below. Narratives provided by applicants describing training and/or experience will not be scored, but will be available to the hiring authority and may be utilized for interview and selection determination. Scores received from this section will determine applicant ranking and placement on the eligible list.

For the items in this section, please indicate your level of experience and then provide a brief but detailed description of your related experience in the space provided. Please note references to "Experience" is defined as paid employment or internships, with amount of time calculated on a full-time basis (ie. 40 hours/week).

Resumes, letters, and other materials will not be evaluated nor considered as responses to the items in this supplemental questionnaire. In addition, responses to this questionnaire will not be used for determining minimum qualifications for this position.

Describe your experience conducting estate investigations to locate heirs and relatives, and all estate assets, including real property, personal property, wills, trusts, and financial accounts through on-site searches, correspondence, and/or interviews.

If you have indicated experience, please briefly describe.

Describe your experience interviewing, advising, and/or conferring with heirs, relatives, attorneys, title companies, banks, appraisers, accountants, and other public agencies to obtain and provide information concerning the administration and probate of estates.

If you have indicated experience, please briefly describe.

Describe your experience preparing correspondence and reports.

If you have indicated experience, please briefly describe.

Describe your experience documenting, tracking, and monitoring contacts and activities.

If you have indicated experience, please briefly describe.

Describe your experience establishing and maintaining accurate case files.

If you have indicated experience, please briefly describe.

Describe your experience collecting monies and other estate assets, including Social Security benefits, Veterans’ benefits and life insurance, to pay estate debts and to disburse to heirs.

If you have indicated experience, please briefly describe.

Describe your experience inventorying and obtaining preliminary appraisals of all estate assets.

If you have indicated experience, please briefly describe.

Describe your experience facilitating the security of estate assets and the storage/safekeeping of all transportable property.

If you have indicated experience, please briefly describe.

Describe your experience preparing legal documentation and filing court papers.

If you have indicated experience, please briefly describe.

Describe your experience arranging for disposition of final remains and coordinating funeral services.

If you have indicated experience, please briefly describe.

Describe your experience collaborating with Coroner staff in the Sheriff’s Office, as well as staff at funeral homes, hospitals, banks, assisted-living facilities, attorneys and real estate agents.

If you have indicated experience, please briefly describe.

Describe your experience reviewing and evaluating legislation, laws, codes, and administrative regulations that directly relate to this position to ensure program effectiveness and compliance with requirements.

If you have indicated experience, please briefly describe.

Thank you for completing the examination portion of the application process. We encourage applicants to review their answers for accuracy prior to submitting.

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Be sure to select the "Submit" button once the application has been completed. You will receive confirmation that the application has been submitted.

A notice of your status will be sent to you after the posted final filing date.