Executive Secretary

(2019-12321-01)

Supplemental Questionnaire

Part I: Department Preference (Not Scored)

This section will not be scored but may assist with filling vacancies. Please check the box to specify the department(s) for which you would like to be considered. Service and program descriptions for these departments are located at www.placer.ca.gov. Please note: you may be required to complete a conviction history and/or background questionnaire prior to receiving a conditional offer of employment for the District Attorney's Office, Probation Department, and the Sheriff's Office.

Part II: Training and Experience Examination (Scored)

This supplemental questionnaire will serve as the Civil Service examination for this recruitment and will be scored based on your checked responses below. Narratives provided by applicants describing training and/or experience will not be scored but will be available to the hiring authority and may be utilized for interview and selection determination.

Scores received from this section will determine applicant ranking and placement on the eligible list. Resumes, letters, and other materials will not be evaluated or considered as responses to the items in the supplemental questionnaire. In addition, responses to this questionnaire will not be used for determining minimum qualifications for this position.

By continuing in this examination process, you are certifying that all information provided in the supplemental questionnaire is true to the best of your knowledge.

INSTRUCTIONS - For the following questions, please indicate your level of training and/or experience:

Performing a wide variety of complex and responsible secretarial and administrative duties for executive staff and other management personnel.

If you indicated experience in this area, please briefly describe below.

Screening calls, visitors, and mail for executive and/or management staff.

If you indicated experience in this area, please briefly describe below.

Independently responding to letters, phone calls, inquiries, and general correspondence not requiring the attention of executive personnel.

If you indicated experience in this area, please briefly describe below.

Preparing agendas, taking minutes at meetings, and tracking any follow-up action items.

If you indicated experience in this area, please briefly describe below.

Performing both routine and special projects for management personnel.

If you indicated experience in this area, please briefly describe below.

Maintaining sensitive and confidential records.

If you indicated experience in this area, please briefly describe below.

Scheduling appointments, securing meeting locations, maintaining calendars, and making travel arrangements for management and/or executive staff.

If you indicated experience in this area, please briefly describe below.

Processing employee time cards or performing other payroll functions.

If you indicated experience in this area, please briefly describe below.

Planning, prioritizing, assigning, and reviewing the work of assigned personnel.

If you indicated experience in this area, please briefly describe below.

Processing invoices and maintaining related payment documents.

If you indicated experience in this area, please briefly describe below.

Maintaining records and files regarding department administrative activities.

If you indicated experience in this area, please briefly describe below.

Assisting management with developing staff reports, including assembling background materials and composing drafts.

If you indicated experience in this area, please briefly describe below.

In which of the following software programs are you proficient? Please note that applicants may be requested to demonstrate proficiency during the interview process.

In which of the following areas are you proficient?

If you indicated proficiency in any of the above areas, please briefly describe below.

Thank you for completing the examination portion of the application process. We encourage applicants to review their answers for accuracy prior to submitting.

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Be sure to select the "Submit" button once the application has been completed.  You will receive confirmation that the application has been submitted.