SUPPLEMENTAL QUESTIONNAIRE

INFORMATION TECHNOLOGY ANALYST - SENIOR

(PROJECT MANAGEMENT)

2019-15717-03

This supplemental questionnaire will serve as the Civil Service examination for this recruitment and will be scored based upon your checked responses below. Scores received from this examination will determine applicant ranking and placement on the eligible list. Narratives provided by applicants describing training and/or experience will not be scored but will be available to the hiring authority and may be utilized for interview and selection determination. Resumes, letters, and other materials will not be evaluated or considered as responses to the items in the supplemental questionnaire. In addition, responses to this questionnaire will not be used for determining minimum qualifications for this position.

By continuing in this examination process, you are certifying that all information provided in the supplemental questionnaire is true to the best of your knowledge.

SECTION I - BEST QUALIFIED SCREENING (Pass/Fail)

This section of the supplemental questionnaire MAY be used to conduct an application screening to select a reasonable number of the best-qualified applicants who will proceed to the next phase of the recruitment process. The best-qualified screening will be based upon your responses to the items in this section.

NOTE: Resumes, letters and other materials will not be evaluated or considered as responses to this supplemental questionnaire.

Do you have professional-level work experience managing moderate to large IT business system projects?

If yes, please describe your experience in the following areas:

• Project Portfolio Planning;
• Resource Planning;
• Schedule Management;
• Business Process Analysis;
• Requirements Gathering;
• Scope Definition and Management;
• Cost Management;
• Project Risk Analysis; and
• Project Tracking and Execution.

In your response, please include your processes as well as any specific automated Project Portfolio Management tools used. 

If you have no relevant experience, please state “None”.

SECTION II - TRAINING & EXPERIENCE EXAMINATION (Scored)

Based on your responses, your job-related training and experience will be evaluated using a pre-determined formula. Scores from this section will determine applicant ranking and placement on the eligible list.

For each of the following items, please mark the response that best corresponds with your level of experience. Please note that indicating no or very limited experience in any specific area will not automatically disqualify you from consideration.

Developing strategic plans for systems/applications development and modification within area of expertise.

Analyzing and evaluating business requirements.

Consulting with personnel from various departments and identifying areas for the development of technical solutions to automate and/or improve business processes.

Preparing complex reports, correspondence, and other documents.

Participating on committees and task forces, and attending meetings, conferences, and training sessions.

Maintaining effective communication with users regarding vendor activities, problems, status, timelines, and other details.

Training, leading, and providing technical guidance to professional and technical staff assigned to business systems analysis and application development.

Monitoring and controlling expenditures.

Providing technical and functional supervision of contractors/vendors.

Acting as the project lead over moderate/large business analysis projects.

Determining and developing cost benefit analyses for project justifications, developing projected budgets and resources needed to conduct the work, evaluating risk concerns and options, providing technical input into the development of specifications for "requests for proposals" pertaining to external services, reviewing vendor submissions, and providing recommendations on vendor selection.

Monitoring vendor performance to ensure compliance with standardized specifications and ensuring project compliance with procedures or protocols, budgetary constraints, and staff/resource utilization.

Serving as the primary client interface on assigned projects, reviewing recommendations with clients and receiving approval to proceed, reviewing final outcomes with the client, and obtaining their sign off that all work has been conducted in accordance with client requirements.

Coordinating the activities of contract personnel and/or vendors consistent with project plans, and identifying and resolving obstacles to progress.

SECTION III - ADDITIONAL TRAINING & EXPERIENCE (Unscored)

This section will not be scored, but may be used by the hiring department for the purposes of screening and identifying applicants to invite to the hiring interview.

Do you have the Project Management Professional (PMP) certification?

Describe your methodology and experience in requirements gathering and analysis.

If you have not yet attached an updated resume, please upload your resume prior to submission of your application.

Thank you for completing the examination portion of the application process. We encourage applicants to review their answers for accuracy prior to submitting.

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