Placer Employment Opportunities

Administrative Legal Clerk - Journey

Recruitment #2019-12352-01

Introduction

Placer County is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey. Each level in this job series has different minimum qualifications.

To participate in the recruitment at the Entry level, Journey level, or both levels, you must complete and submit separate applications and supplemental questionnaires for each recruitment:

Administrative Legal Clerk - Entry            #2019-12351-01

Administrative Legal Clerk - Journey        #2019-12352-01

POSITION INFORMATION

All Administrative Legal Clerk Entry/Journey positions are allocated to the District Attorney's Office, the Probation Department, and the Sheriff's Office. At this time, the Sheriff's Office is seeking applications for Administrative Legal Clerk to fill vacancies in both the Corrections and Detention Division (Jail) and the Records Division. 

Incumbents working in the jail will be assigned to work 8, 10, or 12-hour shifts, as well as nights, weekends, and holidays in a locked-down facility. All jail shifts are rotational, based upon seniority. These positions receive Overtime Pay, Jail Incentive Pay (5%), and a $750 per year Uniform Allowance. Those assigned to work night shifts will receive an additional 7.5% Night Shift Differential Pay.

The eligible list established as a result of this recruitment may be used to fill vacancies in the District Attorney's Office and the Probation Department as they arise.

DEFINITION

To perform a wide variety of general and legal clerical and routine secretarial duties related to the legal function and department assigned.

DISTINGUISHING CHARACTERISTICS

This is the full journey level class in the Administrative Legal Clerk series and is distinguished from the Administrative Legal Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Legal Clerk - Entry level.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel.

EXAMPLES OF ESSENTIAL DUTIES

Essential duties may include, but are not limited to, the following:

  • Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files.
  • Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft, Dictaphone recordings or verbal instruction.
  • Act as a receptionist; answer the telephone and wait on the general public, giving information on department and assigned program policies and procedures.
  • Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State.
  • Collect and process fees and charges.
  • Schedule appointments as assigned.
  • Perform a wide variety of clerical work including filing, billing, checking and recording information on records.
  • Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files.
  • Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports.
  • Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software program as related to the legal obligation assigned.
  • Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files.
  • Operate and access automated criminal justice telecommunication information systems and subsystems.
  • Enter, modify and retrieve data into local, state and national computer systems.
  • Conduct record searches in a centralized data base.
  • Provide information to law enforcement agencies, courts, attorneys and the public in accordance with legal requirements governing release of information.
  • Receive, sort and distribute incoming and outgoing mail.
  • May act as secretary as necessary.
  • Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
  • When assigned to the jail, may process inmates into custody while on duty in the County Jail.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Two years of experience performing duties comparable to that of an Administrative Legal Clerk – Entry for Placer County.

Training: Equivalent to the completion of the twelfth grade.

License or Certificate:  May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • Principles and practices of customer service and reception.
  • English usage, spelling, grammar, and punctuation.
  • Mathematical calculations.
  • Office methods and equipment including filing and computer systems.
  • Organization, procedures and operating details of the County department to which assigned.
  • Principles and practices of legal document processing.
  • Legal terminology and forms.

Ability to:

  • On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight.
  • Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff.
  • Work various shifts which include nights, weekends and holidays as assigned.
  • Learn the organization, procedures and operating details of the County department to which assigned.
  • Use word processing equipment.
  • Perform routine legal clerical work including maintenance of appropriate records and preparation of reports.
  • Verify and check files and data.
  • Use a spread sheet and data base program on the computer.
  • Understand and carry out both oral and written directions.
  • Perform routine mathematical calculations.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Operate a variety of office equipment such as a calculator and typewriter.
  • Type accurately at a speed of 45 words per minute.
  • Independently perform legal clerical work.
  • Interpret legal and reporting codes and statutes applicable to management of records.
  • Retrieve, store and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information.

SELECTION PROCEDURE

Written Examination (100%) 

The written examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification.

CONDITION OF EMPLOYMENT

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph) and/or be bonded. Additionally, positions in law enforcement classifications, and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.

SUBSTITUTE LISTS

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

EQUAL OPPORTUNITY EMPLOYER

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

BENEFITS

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for General bargaining unit

Selection Plan

Tentative Recruitment Timeline:

Week of 04/01/19 - Minimum Qualifications Screening

Week of 04/15/19 - Written Examinations

Week of 04/22/19 - Eligible List Established


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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