To plan, direct, administer, and manage assigned teams; to develop, manage, monitor and review the activities of major and significant County-wide operations, projects and programs (i.e. public works, land use, etc) that often require working with complicated logistics of interdepartmental and/or interagency cooperation; to serve as a positive and motivational leader of professional and technical employees and to participate as a positive and cooperative team member.
The Management Analyst job series represents professional positions responsible for establishing, maintaining, and monitoring a variety of administrative policies, budget and fiscal processes, and organizational and legislative issues on a County-wide basis as well as providing a liaison with and support to departments as a representative of the County Executive Office. Positions within this job series are exclusive to allocation within the County Executive Office.
The Principal Management Analyst level recognizes positions that provide full second-line direct supervision to a team(s) of professional, technical, and clerical employees within a work section and assumes substantive and significant responsibilities for Countywide programs, projects, and/or initiatives as well as the on-going support for assigned departments.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the County Executive Officer or Assistant County Executive Officer or his/her designee.
Exercises direct supervision over professional, technical, and clerical staff.
EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
For all assignments:
Serve as subject matter expert in area(s) of specialty or designated responsibility; act as resource to departments, the County Executive Officer, the Board of Supervisors, and other management staff.
Identify, plan, and implement programmatic goals, objectives, priorities with areas of responsibility in a manner consistent with the County’s overall goals and objectives; develop strategies and tactics for the successful achievement of set goals and objectives; direct and coordinate the implementation of strategies.
Plan, direct, manage, and monitor the conduct of various administrative and operational analyses, studies and audits; manage and participate in data collection with regard to needs assessments, benchmarking, training needs identification, performance evaluation and operational reviews of designated responsibilities; evaluate success of progress and provide feedback.
Provide policy, program, and procedural direction to assigned teams and areas of responsibility; review financial reports and budgets to provide fiscal direction; prepare budgets and make recommendations in support of the County’s goals and objectives; evaluate success of progress and provide feedback.
Direct, manage, and monitor assigned teams; plan, prioritize and assign work activities of team members; act as a primary resource to assigned team members, provide input to team members regarding sensitive and/or complex issues; provide direction, goals, suggestions and guidance to team members.
Oversee and monitor the operations and administration of teams; participate in staff selection; coordinate training, conduct performance evaluations, recommend discipline and maintain high standards to ensure efficient, professional operations.
Develop, manage, implement and maintain major County-wide initiatives, programs or projects; lead team meeting in a positive and motivational manner; make decisions with the long term benefit of the County in mind; coordinate interjurisdictional, interdepartmental, and/or interagency activities; communicate to appropriate County entities.
Provide lead departmental support as assigned; serve as liaison between assigned departments and the County Executive Office; review and analyze departmental operations, activities and budgets and provide recommendations and alternative solutions; review and analyze policies and procedures and assist in the identification of opportunities for improvement and development of new policies and procedures.
Develop and administer the budget(s) for assigned work section and programs; forecast funding needs, staffing, equipment, materials and supplies; monitor approved expenditures; implement mid-year adjustments to expenditures.
Build and maintain positive working relationships with co-workers, other County employees and managers, and the community utilizing accepted principles of effective customer service.
Direct and manage the work of consultants; assist in the preparation of requests for proposals, review bids, interview and select consultants; manage workflow, set expectations and priorities, and monitor outcomes; negotiate contracts.
Maintain awareness of and participation in the external professional environment and resources to ensure the highest level of professional standards are applied to service delivery within the County Executive Office.
Represent the County of Placer and its County Executive Office to the public and to other agencies in a positive and productive manner.
Serve as a positive and motivational team leader as well as a positive and effective member of a peer group.
Perform related duties as required.
In addition to the duties cited above, when assigned to the Board of Supervisors:
Attend meetings of and provide support to the Municipal Advisory Councils established by the Board of Supervisors.
May sit with the Board as an advisory capacity on all Board of Supervisors Planning Hearings.
Represent the Board of Supervisors to other public agencies, community and civic groups and the general public; respond to and resolve, as appropriate, citizen complaints concerning County operations, procedures or policies; and, generally assist the public regarding expressed concerns or problems.
Conduct special studies and prepare reports for use by the Board; review and summarize reports and studies for Board members; and review and follow up on Board agenda items.
Represent the Board of Supervisors to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience: Five years of increasingly responsible experience in public administrative, administrative analysis, including two years of supervisory responsibility.
Training: Equivalent to a Bachelor’s degree from an accredited college or university with major course work in business or public administration, political science or a related field.
License or Certificate:
May need to possess a valid California driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.
KNOWLEDGE, SKILLS, AND ABILITIES
Principles and practices of public administration, including organizational structure and service delivery systems of county government.
Principles and practices of public finance, budgeting, fiscal control and administrative and policy analysis.
Computer software, including word processing, spreadsheet, presentation and database applications.
English usage, spelling, punctuation, and grammar.
Pertinent local, state and federal laws, guidelines, regulations and statutes.
Principles and practices of public finance, budgeting and fiscal control.
Standard and accepted uses and applications of statistics, including calculation of mean and median.
Standard and accepted modern research techniques, including the use of surveys and questionnaires.
Principles and techniques of administrative analysis, including workload measurement, workflow and layout, work simplification and systems and procedure analysis.
Principles and practices of local government, including county administration, organization, programs and functions such as public works or land use for example.
Principles and practices of leadership, motivation, team building and conflict resolution.
Communication techniques required for gathering, evaluating and transmitting information and directing group discussions.
Principles and practices of general and statistical research, analysis and presentation.
Principles and practices of supervision, training, and personnel management.
Apply knowledge in a specific field/area to the needs of the County.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures.
On a continuous basis, sit at desk or in meetings for long periods of time; intermittently twist to reach equipment surrounding desk; walk, stand, bend, squat, kneel, or twist, perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means or enter/retrieve data from computer; and lift light weight.
Read, analyze, evaluate and summarize written materials and statistical data including reports, financial reports and budgets.
Apply the principles and practices of motivation, team building and conflict resolution.
Understand, interpret and apply complex rules and procedures.
Analyze systems and administrative and management practices and identify opportunities for improvement.
Obtain information through interview; handle multiple assignments; and deal firmly and courteously with the public.
Determine effective method of research; and compile data and present in form most likely to enhance understanding.
Prepare reports, statistical data, forms, questionnaires and surveys.
Learn to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Interpret and apply pertinent local, state, and federal laws and regulations, including Civil Service rules.
Analyze situations quickly and objectively, apply appropriate elements of decision-making and determine the proper course of action.
Work with various cultural and ethnic groups in a tactful and effective manner.
Obtain information through interview; effectively handle multiple assignments; and deal firmly and courteously with the public.
Use a computer, calculator, typewriter, telephone, facsimile machine, postage meter, and photocopy machine.
Communicate clearly and concisely, both orally and in writing.
Perform the most complex work within the County Executive Office.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Establish and maintain effective working relationships with those contacted in the performance of required duties.