To assist the Chief Probation Officer in managing and directing the overall operations of the Probation Department; to plan, organize, and direct the activities of assigned divisions; to assist the Chief in the development and implementation of departmental policies, strategies and operational plans; to coordinate client services and administration activities with other departments and agencies; and to provide highly complex staff assistance to the Chief Probation Officer.
The Assistant Chief Probation Officer is a single position class that serves as a full line assistant to the Chief Probation Officer, acts in the absence of the Chief Probation Officer, and performs administrative and management tasks for the Chief as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative general direction from the Chief Probation Officer.
Exercises direct supervision over management, supervisory, professional, technical, and office support personnel.
EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
Assist the Chief Probation Officer in managing and directing the department.
Assist in developing department goals and objectives; develop divisional goals and objectives; develop and implement policies and procedures.
Plan, organize, and direct client services and administration.
Develop and implement the department work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
Prepare the department budget; assist in budget implementation; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; administer the approved budget.
Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed; maintain discipline and high standards necessary for the efficient and professional operation of the Department.
Provide principal subject matter expert in assigned area of specialization; create new and more effective service delivery systems and program development.
Refine, develop, and implement broad program and operational vision; link together seeming unrelated functions and programs; cultivate and maintain a County and State-wide perspective by networking with other departments and organizations; utilize existing resources to create better and more cost effective services for staff and clients.
Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
Research and prepare technical and administrative reports; prepare written correspondence.
Act as Chief Probation Officer in the absence of the Chief.
Perform related duties as assigned.
Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience: Six years of increasingly responsible experience in probation including two years of management responsibility.
Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in criminal justice, public administration, or a related field.
License or Certificate:
Must have successfully completed the Supervisory Probation Course of instruction certified by the Board of State and Community Corrections (BSCC). Must successfully complete additional required certified instruction annually thereafter.
Must maintain a valid First Aid and CPR certificate.
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.
Employees in this classification are peace officers as defined by section 830.5 of the Penal Code and must satisfy the State of California criteria for peace officer status;
Must pass a background investigation;
Must meet physical standards established for County Safety employees, including a psychological examination that qualifies candidates to carry firearms.
KNOWLEDGE, SKILLS, AND ABILITIES
Principles and practices of probation and criminal justice.
Principles and practices of policy development and implementation.
Principles and practices of leadership, motivation, team building, and conflict resolution.
Principles and practices of business correspondence and report writing.
Pertinent local, state, and federal rules, regulations, and laws.
Budgeting procedures and techniques.
Principles and practices of organizational analysis and management.
Principles and practices of supervision, training, and personnel management.
Modern office procedures and computer equipment.
Assist in directing the activities of the Probation Department.
Organize, direct, and implement a comprehensive probation client services or administration program.
On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department related issues; remember various rules and procedures; and explain and interpret policy.
On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; and communicate through written means.
Prepare and administer a department budget.
Manage, supervise, train, and evaluate personnel.
Interpret and explain department and division policies and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Establish and maintain effective working relationships with those contacted in the course of work.
Communicate effectively, both orally and in writing.