To assist the Director of Facility Services in managing and directing the Facility Services Department; to plan, organize and direct the activities of the divisions; and to provide highly complex staff assistance to the Director of Facility Services.
The Assistant Director level recognizes positions that serve as full line assistant to a director or assume responsibility for a major division and, in addition, perform general administrative tasks for a director.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Director of Facility Services.
Exercises direct supervision over management, supervisory, professional, technical and clerical personnel.
EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
Assist the Director of Facility Services in managing and directing the Facility Services Department by providing direction to divisions in the department on personnel matters and work schedules and priorities.
Assist in developing department goals and objectives; assist in the development of and implementation of policies and procedures.
Plan, organize and direct internal administrative and assigned department activities.
Develop and implement the Facility Services Department work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures.
Assist in preparing the Facility Services budgets; review all proposed budgets within the Facility Services Department; assist in budget implementation; participate in the forecast of funds needed for staffing, equipment, materials and supplies; administer the approved budget.
Recommend the appointment of personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
Represent the department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
Research and prepare technical and administrative reports and studies; prepare written correspondence.
In the absence of the Director of Facility Services, to assume the responsibilities of the director as needed.
Perform related duties as assigned.
Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience: Six years of increasingly responsible experience in infrastructure or facilities design and construction, including three years of management responsibility.
Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in public or business administration, finance, environmental studies, humanities, civil or sanitary engineering, landscape architecture, architecture, construction management, real estate or a related field. Additional training in management is highly desirable.
License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.
KNOWLEDGE, SKILLS, AND ABILITIES
Principles and practices of sewer infrastructure, solid waste, or sewer treatment facility design, construction, operations, and maintenance.
Principles and practices of capital project planning and development, and real property acquisition and development.
Principles and practices of project management, capital finance, contract administration and negotiation.
Principles and practices of museum and parks management and building maintenance.
Principles and practices of policy development and implementation.
Principles and practices of leadership, motivation, team building and conflict resolution.
Principles and practices of business correspondence and report writing.
Pertinent local, State, and Federal laws, rules, and regulations.
Budgeting procedures and techniques.
Principles and practices of organizational analysis and management.
Principles and practices of supervision, training and personnel management.
Assist in directing a full service facility services department.
On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department cost recommendations; remember personnel rules; and explain and interpret policy.
On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means.
Prepare and administer a budget.
Supervise, train and evaluate personnel.
Interpret and explain department policies and procedures.
Negotiate contracts and agreements.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Establish and maintain effective working relationships with those contacted in the course of work.
Work with various cultural and ethnic groups in a tactful and effective manner.
Communicate clearly and concisely, both orally and in writing, including the ability to make concise and persuasive public presentations.