To plan, organize and direct the activities of assigned divisions within the Public Works and Facilities Department; to coordinate assigned activities with other divisions and departments; and to provide highly complex staff assistance to the Director of Public Works and Facilities and Assistant Director of Public Works and Facilities.
The Deputy Director level assumes full functional responsibility for a major division(s), which provides diverse, but related programs.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Director of Public Works and Facilities the Assistant Director of Public Works and Facilities.
Exercises direct supervision over management, supervisory, professional, technical and clerical personnel.
EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
Develop divisional goals and objectives; develop and implement Division policies and procedures.
Plan, organize and direct assigned activities.
Develop and implement assigned Division work plans; assign work activities, projects and program; monitor work flows; review and evaluate work products, methods and procedures.
Prepare the assigned Division budgets; assist in budget implementation; participate in the forecast of funds needed for staffing, equipment, materials and supplies; administer the approved budget.
Recommend the appointment of personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures; recommend employee terminations.
Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
Represent the Division/Department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
Research and prepare technical and administrative reports; prepare written correspondence.
Act as Assistant Director of Public Works or Director of Public Works as designated in their absence.
When assigned to the Administration/Fiscal Division, direct, oversee, and participate in the development and administration of the department’s budget and ongoing accounting and reporting systems; act as a resource to other senior managers and division directors in the preparation of forecasts, projects, and operational systems on a department-wide basis; identify and develop new and/or modified administrative and/or operational support systems that would promote and enhance the mission, goals, and objectives of the department.
Perform related duties as assigned.
Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be, depending upon the position assignment:
Experience: Five years of increasingly responsible experience in civil engineering, public works or facility management, public or business administration, architecture, surveying/land development engineering, or real property management/real estate, including two years of management responsibility.
Training: Equivalent to a Bachelor’s degree with an accredited college or university with major course work in civil engineering, public or business administration or closely related field. Additional training in management is highly desired.
Required License or Certificate:
Possession of a current registration as a professional civil engineer or architect is desirable, depending upon assignment.
Depending on assignment, registration as professional land surveyor or a professional engineer authorized to practice land surveying in California may also be required prior to appointment. If registration is granted by a state other than California, registration granted by the State of California must be obtained within one year of employment.
May need to possess a valid driver’s license as required depending on the position. Proof of adequate vehicle insurance and medical clearance may also be required.
KNOWLEDGE, SKILLS, AND ABILITIES
Principles and practices of civil engineering and public works management.
Principles and practices of policy development and implementation.
Principles and practices of leadership, motivation, team building and conflict resolution.
Principles and practices of negotiation.
Principles and practices of budget preparation and administration.
Principles and practices of business correspondence and report writing.
Pertinent local, State and Federal laws, rules and regulations related to assigned division.
Budgeting procedures and techniques.
Principles and practices of capital improvement programming and capital project financing.
Principles and practices of organizational analysis and management.
Principles and practices of supervision, training and personnel management.
When assigned to Environmental Engineering and Utilities, principles of solid waste management, wastewater collection, distribution, and disposal, and regulatory and environmental compliance.
When assigned to Parks, Property and Museums, principles of leasing property management and real property acquisitions and dispositions; principles and practices of museums management; and principles of park planning, management, development, operations, and maintenance
Organize, direct and implement complex Public Works and Facilities activities and programs.
Plan, coordinate and direct services provided by assigned Division.
On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff, problem solve Department cost recommendations; remember personnel rules; and explain and interpret policy.
On a continuous basis, sit at a desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means.
Prepare and administer a Division budget.
Supervise, train and evaluate personnel.
Interpret and explain Division policies and procedures; ensure compliance with applicable ordinances, codes, and regulations.
Negotiate contracts and agreements.
Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Establish and maintain effective working relationships with those contacted in the course of work.
Work with various cultural and ethnic groups in a tactful and effective manner.
Communicate clearly and concisely, both orally and in writing, including the ability to make concise and persuasive public presentations.
Advise the Board of Supervisors and other public officials on matters related to Public Works and Facilities projects and programs.