To assist the Treasurer/Tax Collector in managing and directing the Treasurer/Tax Collector Department; to assist in planning, organizing and directing the activities of the Department, including the processing of tax bills and the receipt and investment of County funds; to act as the Treasurer/Tax Collector in the absence of the Treasurer/Tax Collector; and to provide highly complex staff assistance to the Treasurer/Tax Collector.
The Assistant Director level recognizes positions that serve as full line assistant to a department director or assume responsibility for a major division and, in addition, perform general administrative tasks for a director.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Treasurer/Tax Collector.
Exercises direct supervision over supervisory, professional, technical and clerical personnel.
EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
Assist the Treasurer/Tax Collector in managing and directing the Treasurer/Tax Collector Department.
Assist in developing Department goals and objectives; assist in the development and implementation of policies and procedures.
Plan, organize and direct Treasurer/Tax Collector activities including the processing of tax bills and the receipt and investment of County funds.
In the absence of the Treasurer/Tax Collector, to assume the responsibility of the Treasurer/Tax Collector as needed.
Assist in developing and implementing the Department work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures.
Assist in preparing the Department budget; assist in budget implementation; participate in the forecast of funds needed for staffing, equipment, materials and supplies; administer the approved budget.
Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as requested; maintain discipline and high standards necessary for the efficient and professional operation of the Department.
Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
Represent the Department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
Research and prepare technical and administrative reports; prepare written correspondence.
Perform related duties as assigned.
Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience: Six years of increasingly responsible professional experience in accounting or investing public funds, including two years of supervisory responsibility.
Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in accounting, business administration, economics or a related field.
Required License or Certificate:
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.
KNOWLEDGE, SKILLS, AND ABILITIES
The functions and procedures of the Treasurer/Tax Collector Department.
Investments permitted for County funds; principles and practices of cash flow analysis and investment instruments.
Principles and practices of accounting and financial recordkeeping in a county.
Principles and practices of policy development and implementation.
Principles and practices of leadership, motivation, team building and conflict resolution.
Principles and practices of business correspondence and report writing.
Pertinent local, State and Federal laws, rules and regulations.
Budgeting procedures and techniques.
Principles and practices of organizational analysis and management.
Principles and practices of supervision, training and personnel management.
Modern office procedures and computer equipment.
Organize, direct and implement a comprehensive program for billing, receiving, accounting and investing County funds.
On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem-solve Department related issues; remember various rules; and explain and interpret policy.
On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and communicate through written means.
Prepare and administer a budget.
Supervise, train and evaluate personnel.
Interpret and explain Department policies and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Establish and maintain effective working relationships with those contacted in the course of work.
Work with various cultural and ethnic groups in a tactful and effective manner.
Communicate clearly and concisely, both orally and in writing.