To plan, organize, direct and manage the activities of a group of divisions within the Treasurer-Tax Collector’s Office, including treasury banking operations, public debt management and administration and investment portfolio management for the County, school districts and special districts; to coordinate activities with other divisions and departments; and to provide highly complex assistance to the Treasurer-Tax Collector and/or Assistant Treasurer-Tax Collector.
The Chief Deputy level recognizes positions that provide full line and functional management responsibility for multiple and diverse divisions or program areas within a department and assumes significant responsibilities for highly complex financial management and for major financial transactions.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Treasurer–Tax Collector and Assistant Treasurer-Tax Collector.
Exercises direct supervision over management, supervisory, professional, technical and clerical personnel.
EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
Plan, develop, implement and manage departmental and countywide financial policies, goals, objectives, and procedures.
Direct, oversee and participate in the development of departmental policies, procedures, and work plans; assign work activities, projects and programs; monitor workflow; review and evaluate work products and performance, methods and procedures.
Review, analyze and interpret complex and technical financial and economic data, develop and execute and implement various financial plans and strategies.
Manage and maintain various financial systems and monitor, assess and make recommendations regarding technological advancement opportunities for such systems.
Negotiate, execute and manage major financial agreements, contracts and transactions with large corporate and other private sector financial institutions.
Review, analyze, interpret, and process highly technical financial and legal documentation in preparation for issuance of public debt.
Monitor departmental operations for fiscal liabilities and legal compliance with State and Federal rules, regulations and laws regarding departmental banking, investment and other financial activities.
Participate in a variety of committees, task forces and other work groups both internal and external relating to a variety of public policy issues and represent the Treasurer-Tax Collector in various Brown Act regulated Committees.
Direct, oversee and manage the administration and monitoring of contracts; negotiate contracts with outside vendors; service providers or funding sources;
Oversee the preparation of the division budgets; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget.
Evaluate financial investment systems, methods and procedures for appropriate levels of internal control; take corrective action as necessary.
Manage, direct, evaluate, monitor and support management, professional, technical and clerical staff within the assigned areas of responsibility. Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed; maintain discipline and high standards necessary for the efficient and professional operation of the Department.
Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
Represent the County to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
Research, prepare and analyze technical and administrative reports; prepare written correspondence.
Assume responsibility in the absence of the Treasurer-Tax Collector, as needed.
Perform related duties as assigned.
Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience: Five years of increasingly responsible professional financial experience with a focus in investments and/or public finance including two years of supervisory responsibility.
Training: Requires an undergraduate degree from an accredited college or university with major course work in finance, business administration, economics or a related field.
Required License or Certificate:
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.
KNOWLEDGE, SKILLS, AND ABILITIES
Principles of financial, investment and economic analysis.
Principles of portfolio management.
Principles of public finance and debt issuance.
General principles and governmental procedures used by California counties.
Principles and practices of computerized data processing applications for accounting and financial reporting.
Principles and practices of leadership, motivation, team building and conflict resolution.
Pertinent local, State and Federal rules, regulations and laws.
Modern office procedures, methods and computer equipment.
Principles and practices of policy development.
Principles and practices of organizational analysis and management.
Budgeting procedures and techniques.
Principles and practices of supervision, training and personnel management.
Organize and direct highly complex financial operations.
On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department related issues; remember various rules; and explain and interpret policy.
On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and to communicate through written means.
Perform the most complex financial work of the department.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Interpret and apply County and department policies, procedures, rules and regulations.
Prepare and administer a budget.
Supervise, train and evaluate personnel.
Establish and maintain effective working relationships with those contacted in the course of work.
Communicate clearly and concisely, both orally and in writing.