To assist the County Executive Officer in managing and directing the activities of County departments and in providing administrative and policy guidance to the County department heads; to plan, organize and direct the activities of the Internal Management Audits Division and other divisions and activities of the County Executive Office; and to provide highly complex staff assistance to the County Executive Officer.
The Assistant County Executive Officer is a single position class that serves as a full line assistant to the County Executive Officer, assumes responsibility for a major division and in addition, performs general administrative tasks for the County Executive Officer.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the County Executive Officer and may receive policy direction from the Board of Supervisors in the absence of the County Executive Officer.
Exercises direct supervision over management, professional, technical and clerical personnel.
EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
In the absence of the County Executive Officer, to assume the responsibility of the Executive Officer as needed.
Assist the County Executive Officer in managing and directing the activities of County departments and in providing administrative and policy guidance to County department heads.
Review, interpret, develop, modify and implement County administrative policies and their application to specific situations in departments; and resolve conflicts involving multiple departments in matters/issues not addressed by existing County policies and procedures.
Develop and coordinate the County budget and fiscal policy, including communications to departments; review all budget recommendations contained within the proposed budget; and review expenditures/revenues during the year and general economic/fiscal trends.
Recommend and commit resources, including funding, staffing and facilities, for new and existing programs, particularly those arising outside the annual budget process and involving inter-department coordination.
Review and make recommendations, in coordination with County Personnel Department and Office of County Counsel, regarding personnel actions requiring approval of the County Executive Officer.
Administer the functions and activities of the Office of the County Executive, including management of the Internal Management Audits Division.
May serve as County Executive Office administrative analyst for selected complex or major departments.
Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
Represent the County and Office of County Executive with the public and to other public agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
Research and prepare technical and administrative reports; prepare written correspondence.
Perform related duties as assigned.
Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience: Six years of increasingly responsible administrative experience in county government including two years of management responsibility.
Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in business or public administration or a related field.
Required License or Certificate:
May need to possess a valid driver’s license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.
KNOWLEDGE, SKILLS, AND ABILITIES
Principles and practices of public administration, including county government structure and administration.
Principles and practices of administrative analysis.
Principles and practices of policy development and implementation.
Principles and practices of leadership, motivation, team building and conflict resolution.
Principles and practices of business correspondence and report writing.
Pertinent local, State and Federal laws, rules and regulations.
Budgeting procedures and techniques.
Principles and practices of organizational analysis and management.
Principles and practices of supervision, training and personnel management.
Modern office procedures and computer equipment.
Assist in the planning, direction and control of the administration and operation of departments headed by non-elective and non-Board of Supervisors appointed department heads.
Provide administrative and policy guidance to County department heads.
Organize, direct and implement the activities of the Internal Management Audits Division and other divisions of the County Executive Office.
On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve issues of County-wide application; remember various personnel rules; and explain and interpret policy.
On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and communicate through written means.
Develop and implement policies and procedures having County-wide application; and develop and implement policies and procedures for the Internal Management Audit Division and other divisions of the County Executive Office.
Gain cooperation through discussion and persuasion.
Successfully develop, control and administer County budget and expenditures including the various budgets of the County Executive Office.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Interpret and apply County policies, procedures, rules and regulations.
Communicate clearly and concisely, both orally and in writing.
Supervise, train and evaluate assigned personnel.
Work with various cultural and ethnic groups in a tactful and effective manner.
Establish and maintain working relationships with those contacted in the course of work, including representatives of organized labor, members of the public, other agencies and the media.