Placer County

ADA/Leave Coordinator (#15725)

$43.46-$54.28 Hourly / $7,533.07-$9,408.53 Monthly / $90,396.80-$112,902.40 Yearly


DEFINITION

To administer and coordinate a countywide leave management and return to work program; to develop and implement policies and procedures for compliance with all applicable local, state and federal leave management programs; to consult with medical personnel; to provide technical assistance to managers, employees, and employee representative groups; and to function as an effective and productive team member.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from management staff.

Exercises direct supervision over technical and clerical staff; may provide direct supervision over professional staff.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

  • In coordination with department representatives, conduct interactive interviews with County employees to determine extent of restrictions related to an industrial or non-industrial injury or medical condition.
  • Interpret workers compensation and return-to-work policies and procedures as well as provisions of state and federal leave management programs (i.e. American Disabilities Act, Family Medical Leave Act) and related labor contract requirements.
  • Work with departments to arrange modified or alternative work assignments and/or to effect reasonable job accommodation for qualified injured workers selecting technical equipment and other resources, balance the requirements of law and the needs of the organization in approving return-to-work assignments.
  • Coordinate treatment with external workers compensation administrators and occupational medical providers.
  • Maintain a library of temporary transitional job tasks for departments and essential function analysis for each job.
  • Maintain information related to employee’s leave balances, FMLA/CFRA/PDL or other legislated leave time and unpaid absence for payroll calculation including documentation of donations of Sick Leave in coordination with the Memorandums of Understanding, policies and practices.
  • Maintain accurate and timely documentation of Workers Compensation claims and injured worker case activities, oversee initial and subsequent injury/illness report processing functions.
  • Complete required forms and notices of action as related to Workers Compensation, FMLA and other leave management programs, send required correspondence, create statistical reports.
  • Determine technical equipment needs, interpreter services and other resources in accordance with ADA.
  • Conduct staff training and training of departments and supervisory staff.
  • Provide frequent personal contact with employees on leaves of absence.
  • Serve as a resource to Risk Management, Personnel Department and all County departments regarding leave management programs including return to work options.
  • Develop policies and procedures for returning injured employees to work in compliance with laws regarding FMLA, ADA, Workers Compensation, CFRA and other laws effecting leave; monitor changes in law and assess/modify policies and procedures as applicable.
  • Monitor training and job performance of employees who have been assigned modified or alternative work assignments and provide guidance to departments.
  • Contribute to the effective team management of all relevant problems, issues and opportunities.
  • May act as the Americans with Disabilities Act Officer.
  • Represent the County at meetings and administrative hearings.
  • Participate in budget preparation and administration; prepare cost estimates for budget recommendations, including funding levels for the County's general liability or workers compensation insurance program; submit justifications for staff, supplies, and equipment; monitor and control expenditures.
  • Participate in the selection of staff; coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.
  • Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
  • Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Experience and Training

Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

Experience: Three years of increasingly responsible experience in safety, insurance, workers compensation or public entity liability administration or claims adjustment, including one year of supervisory responsibility.
 
Training: Equivalent to a Bachelor's degree from an accredited college or university with a major in behavioral science or related field.

License or Certificate:
May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • Principles of organization management.
  • Principles and techniques of case management and case recording.
  • Principles and techniques of program development and implementation.
  • Principles and practices of liability or workers compensation program administration, including government tort claims procedures under California law.
  • Principles and practices of investigative techniques, evidence preservation and accident reconstruction.
  • Pertinent local, State and Federal rules, regulations and laws relating to general liability, workers compensation and employee safety and health.
  • Modern office procedures, methods and computer equipment.
  • Principles and practices of research, analysis and management.
  • Budgeting procedures and techniques, including administration of special funds.
  • Principles of supervision, training and performance evaluations.
  • Principles and practices of work safety.

Ability to:

  • Organize, implement and direct general liability or workers compensation and investigation services operations/activities.
  • On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
  • On a continuous basis, sit at desk for long periods of time; intermittently walk, stand, bend, squat, climb, kneel or twist while performing field investigations; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and communicate through written means; and lift light weight.
  • Interpret and explain pertinent County and Department policies and procedures.
  • Perform the most complex work of the unit.
  • Assist in the development and monitoring of an assigned program budget.
  • Develop and recommend policies and procedures related to assigned operations.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Communicate clearly and concisely, both orally and in writing.
  • Supervise, train and evaluate assigned staff.
  • Interpret and apply provisions of all relevant laws, codes, and policies.
  • Analyze, summarize and interpret complex procedures, policies, regulations and court rulings.
  • Develop and implement innovative solutions to complex issues relating to accessibility, claims and disability programs.
  • Review and interpret position class specifications, job analyses, and medical reports
  • Conduct interviews and gain cooperation through discussion and persuasion.
  • Communicate effectively both orally and in writing.
  • Work cooperatively and tactfully with medical providers, injured employees, attorney and County department personnel.
  • Monitor and assess, with departments, the performance of employees who have been assigned modified or alternative work assignments.
  • Gather and analyze data and prepare narrative and technical reports.

CLASS: 15725; EST: 1/1/2005; REV: ;