Placer County

Senior Management Analyst (#13573)

$43.89-$54.82 Hourly / $7,607.60-$9,502.13 Monthly / $91,291.20-$114,025.60 Yearly


DEFINITION

To act as a lead in the performance of administrative/analytical functions related to the preparation, review, and analysis of budgets, organizational systems, and policy and procedure studies in support of assigned departments; to serve as a subject matter expert in specific areas of government operations; to plan, direct, and oversee projects and programs with others as a positive and effective member of the team.

DISTINGUISHING CHARACTERISTICS

The Management Analyst job series represents professional positions responsible for establishing, maintaining, and monitoring a variety of administrative policies, budgets, fiscal processes, and organizational and legislative issues on a County-wide basis, as well as serving as a liaison to departments and providing support to departments as a representative of the County Executive Office.  While typically allocated to the County Executive Office, positions with oversight for a major Countywide programs(s), including budget and contract administration, policy development and implementation, and the management and coordination of work assigned to multiple departments on behalf of the County Executive, many also be allocated at the department level with CEO approval.

This is the advanced journey and first-line supervisory level class within the Management Analyst series. Incumbents perform the more difficult and responsible types of duties assigned to classes within this series and also serve as a lead and supervisor to Management Analyst I/II, technical, and clerical staff as assigned. This class is distinguished from subordinate classes within the series by the supervision exercised, greater level of responsibility assumed, complexity of duties, including sensitive fiscal and policy issues or projects, assignment of multiple fiscally complex budgets, independence of action taken, and by the nature, impact, and scope of the public contact. Positions may be assigned direct management over designated programs, contracts, budgets, or projects and may provide technical advice to others in the completion of assignments. Employees at this level are required to be fully trained in all policies, procedures, and operations related to assigned areas of responsibility.

This class is distinguished from the Principal Management Analyst in that the latter manages programs which have Countywide impact and may be high profile or of a politically sensitive nature that often require working with complicated logistics of interdepartmental and/or interagency cooperation. Incumbents perform the most difficult analytical duties with considerable latitude to exercise independent judgement and decision making. Incumbents serve as a primary representative of the County Executive Officer and are technical experts in the development of budgets and interpretation of guidelines for a major functional area or Countywide programs.

This series is distinguished from the Administrative and Fiscal Officer series in that the latter is primarily responsible for managing the budget and administration process for an assigned department/division, whereas classifications in the Management Analyst series review, coordinate, and manage these processes across multiple departments in support of the Countywide budget or a Countywide program.


SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from a Principal Management Analyst, Deputy County Executive Officer, or their designee.

Exercises direct supervision over professional, technical and clerical staff.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:
  • Provide supervision to professional, technical, and clerical staff in support of assigned departments and programs; provide positive leadership and direction to a team of professional and technical staff; act as a primary resource regarding County systems, organization, operations, and services.
  • Serve as a resource to assigned departments, programs, and projects; provide technical direction, advice, and support; participate in the development of policies, procedures, and standards for program development and review; conduct research, present findings, and prepare recommendations.
  • Consult with assigned departments on issues related to budget preparation, analyses, presentation, and review; serve in a lead capacity for the creation, development, analysis, and monitoring of complex of departmental or other budgets; provide recommendations and alternative solutions to departments; assist in reframing departmental budgets to better reflect the goals and objectives of the County and the County Executive Officer.
  • Support assigned departments regarding sensitive and complicated fiscal and policy issues and efforts; serve as a liaison between the departments, the County Executive Office, and the Board of Supervisors as necessary; conduct complex administrative, efficiency, and productivity studies; assist and support departments in identifying priorities and goals.
  • Assist and support assigned departments in creating effective and appropriate reports, agenda items, memoranda, and correspondence for the County Executive Officer’s and Board of Supervisors’ review; advise and assist departments in the development of appropriate explanations, documentation, and justification to support agenda items; make presentations that include recommended action to the County Executive Officer and Board of Supervisors.
  • Oversee, coordinate, and participate in research and analyses on a variety of issues and topics related to designated areas of responsibility; perform extensive review of related issues through interviews, correspondence, readings, and other research methods; prepare highly detailed, comprehensive reports relating findings to the specific needs and concerns of the County; provide recommendations to the County Executive Officer and Board of Supervisors.
  • Oversee, coordinate, and participate in designated special projects and /or programs and serve as the subject matter expert; develop implementation strategies and monitor the status of assigned programs and/or project(s); provide leadership, coordination, and direction to internal and interdepartmental team members.
  • Direct, coordinate, and formulate analysis needed to support departmental budget requests.
  • Direct and manage the work of consultants; prepare requests for proposals, review bids, and interview and select consultants; manage workflow, establish expectations and priorities, and monitor outcomes; develop and negotiate contracts and other agreements.
  • Maintain and update expertise in designated specialty areas; monitor current events and changes to laws, standards, rules, and regulations; analyze the effect on the County’s operations and services; prepare reports with updates, analyses, and recommendations; represent the County’s interests. 
  • Plan, prioritize, assign, supervise, and review the work of assigned professional, technical, and clerical staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.  
  • Prepare and present responses to questions, issues, or concerns related to assigned projects, programs, and specialty areas. 
  • Maintain awareness of, and participation in, external professional environment and resources to ensure the highest level of professional standards are applied to service delivery within the County’s Executive Office.
  • Represent the County of Placer and the County Executive Office to the public and to other agencies in a positive and productive manner. 
  • Attend and participate in a variety of committees and meetings; share resources and provide County updates as needed.
  • Act as liaison to various community groups, elected officials, and local organizations.
  • May initiate, develop, and implement community-serving projects.
  • Build and maintain positive working relationships with coworkers, other County employees, and the public using principles of effective customer service.
  • Perform related duties as required.

WORKING CONDITIONS

Work is typically performed in an indoor office environment with controlled temperature conditions. Position may require travel to and from other locations in a variety of outdoor weather conditions.

MINIMUM QUALIFICATIONS

Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

Experience: 

Two years of responsible analytical experience performing duties similar to a Management Analyst II with Placer County.

Training: 

Equivalent to a bachelor’s degree from an accredited college or university with major course work in business or public administration, political science, finance, economics, or a related field.

Required License or Certificate:

  • May need to possess a valid driver’s license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • Specialized and designated area of expertise such as: land use and development, budgetary and fiscal process, conservation, environmental concerns, and legislative and advocacy issues.
  • Principles and practices of leadership, motivation, team building, and conflict resolution.
  • Standard and accepted methods of writing requests for proposals, selecting consultants, and negotiating contracts.
  • Principles and practices of public administration and principles of organization, management, and staffing.
  • Modern office procedures, methods, and standard office equipment, including a computer and related computer equipment.
  • Assigned computer software, including word processing, spreadsheet, presentation, and database applications.
  • English usage, spelling, punctuation, and grammar.
  • Pertinent local, state, and federal laws, guidelines, regulations and statutes.
  • Principles and practices of public finance, budgeting, and fiscal control.
  • Principles of supervision, training and evaluating performance.
  • Principles and practices of leadership, motivation, team building, and conflict resolution.
  • Standard and accepted uses and applications of descriptive statistics, including measures of central tendency.
  • Standard and accepted modern research techniques, including the use of surveys and questionnaires.
  • Principles and techniques of administrative analysis, including workload measurement, workflow and layout, work simplification, and procedure analysis.
  • Principles and practices of local government, including county administration, organization, programs, and functions. 

Ability to: 

  • On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures; recall and utilize a variety of information; work under time pressure and complete a high volume of tasks; focus on a single task for long periods of time.
  • On a continuous basis, sit at a desk or in meetings for long periods of time; intermittently twist to reach equipment surrounding desk; walk, stand, bend, stoop, squat, kneel, or twist; perform simple grasping and fine manipulation; use telephone, write, or use a keyboard to communicate through written means or to enter/retrieve data from a computer; lift light weight.
  • Read, analyze, evaluate, and summarize written materials and statistical data, including reports, financial reports, and budgets.
  • Plan, supervise, and evaluate work activities of professional, technical, and clerical staff.
  • Apply the principles and practices of motivation, team building, and conflict resolution.
  • Understand, interpret, explain, and apply complex laws, regulations, policies, and procedures.
  • Analyze systems and administrative and management practices and identify opportunities for improvement.
  • Obtain information through the interview process, successfully accomplish multiple assignments, and interact firmly and courteously with the public.
  • Determine effective research methods, compile data, and present in a form most likely to enhance understanding.
  • Prepare reports, statistical data, forms, questionnaires, and surveys.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
  • Interpret and apply pertinent local, state, and federal laws and regulations, including Civil Service rules.
  • Supervise, train, and evaluate assigned staff.
  • Analyze situations quickly and objectively, apply appropriate elements of decision-making, and determine the proper course of action. 
  • Develop and conduct effective presentations; respond to questions from various groups, including boards, committees, community groups, and the public.
  • Work with various cultural and ethnic groups in a tactful and effective manner.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the performance of required duties.

MISCELLANEOUS INFORMATION

Length of Probation:

All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more.

Bargaining Unit:

Management

CLASS: 13573; EST: 7/1/2002; REV: 12/21/2021;