To act as a lead in the performance of administrative/analytical functions related to the preparation, review and analysis of budgets, organizational systems, and policy and procedure studies in support of assigned department(s); to serve as subject matter expert in specific area(s) of government operations; to plan, direct, and oversee projects and programs with others as a positive and effective member of the team.
The Management Analyst job series represents professional positions responsible for establishing, maintaining, and monitoring a variety of administrative policies, budget and fiscal processes, and organizational and legislative issues on a County-wide basis as well as providing a liaison with and support to departments as a representative of the County Executive Office. Positions within this job series are exclusive to allocation within the County Executive Office.
This is the advanced journey level class within the Management Analyst series. This class is distinguished from subordinate classes within the series by the greater level of responsibility assumed, complexity of duties assigned, independence of action taken, and by the nature, impact, and scope of the public contact. Employees in this job class perform more difficult and responsible types of duties assigned to classes within this series. Employees at this level are required to be fully trained in all policies, procedures, and operations related to assigned areas of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from a Principal Management Analyst.
Exercises direct supervision over professional, technical and clerical staff.
EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
Provide supervision to professional, technical and clerical staff in support of assigned department(s) and program(s); provide positive leadership and direction to a team of professional and technical staff; act as a primary resource regarding County systems, organization, operations, and services.
Serve as a resource to assigned department(s), programs(s) and project(s); provide technical direction, advice and support; participate in the development of policies, procedures and standards for program development and review; conduct research, present findings and prepare recommendations.
Consult with assigned department(s) on issues related to budget preparation, analyses, presentation, and review; analyze and review the most complex of departmental budgets, provide recommendations and alternative solutions to department(s), assist in reframing departmental budgets to better reflect the goals and objectives of the County and the County Executive Officer.
Support assigned departments regarding sensitive and complicated fiscal and policy issues and efforts and serve as a liaison between the departments, the County Executive Office, and the Board of Supervisors as necessary; conduct complex administrative, efficiency, and productivity studies; assist and support departments identify priorities and goals.
Assist and support assigned departments in creating effective and appropriate agenda items, memoranda, and correspondence for the County Executive Officer’s and Board of Supervisors’ review; advise and assist departments in the development of appropriate explanations, documentation, and justification to support agenda items.
Oversee, coordinate, and participate in research and analyses on a variety of issues and topics related to designated areas of responsibility; perform extensive review of related issues through interviews, correspondence, readings and other research methods; prepare highly detailed, comprehensive reports relating findings to the specific needs and concerns of the County; provide recommendations to the County Executive Officer and Board of Supervisors.
Oversee, coordinate, and participate in designated special project(s) and /or program(s) and serve as the subject matter expert; develop implementation strategies and monitor the status of assigned program(s) and/or project(s); provide leadership and direction to interdepartmental team members; prepare reports, correspondences and memoranda, and make presentations that include recommended action to the County Executive Officer and Board of Supervisors.
Direct and manage the work of consultants; prepare requests for proposals, review bids, interview and select consultants; manage workflow, establish expectations and priorities and monitor outcomes; negotiate contracts.
Maintain and update expertise in designated specialty areas; monitor current events and changes to laws, standards, rules and regulations and analyze the effect on the County’s operations and services; prepare reports with updates, analyses and recommendations; represent the County’s interests.
Plan, prioritize, assign, supervise and review the work of assigned professional, technical and clerical staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.
Prepare and present responses to questions, issues or concerns related to assigned project(s), program(s) and specialty area(s).
Maintain awareness of, and participation in, external professional environment and resources to ensure the highest level of professional standards are applied to service delivery within the County’s Executive Office.
Represent the County of Placer and the County Executive Office to the public and to other agencies in a positive and productive manner.
Serve as a positive and motivational team leader as well as a positive and effective member of a peer group.
Perform related duties as required.
Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience: Two years of responsible analytical experience performing duties similar to a Management Analyst II with Placer County.
Training: Equivalent to a Bachelor’s degree from an accredited college or university with major course work in business or public administration, political science, finance, economics, or a related field.
License or Certificate:
May need to possess a valid California driver’s license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.
KNOWLEDGE, SKILLS, AND ABILITIES
Specialized and designated area of expertise such as: land use and development, budgetary and fiscal process, land development, conservation, environmental concerns and legislative and advocacy issues.
Principles and practices of leadership, motivation, team building and conflict resolution.
Standard and accepted methods of writing requests for proposals, selecting consultants and negotiating contracts.
Principles and practices of public administration and principles of organization, management and staffing.
Modern office procedures, methods and computer equipment.
Computer software, including word processing, spreadsheet, presentation and database applications.
English usage, spelling, punctuation, and grammar.
Pertinent local, state and federal laws, guidelines, regulations and statutes.
Principles and practices of public finance, budgeting and fiscal control.
Principles of supervision, training and evaluating performance.
Principles and practices of leadership, motivation, team building and conflict resolution.
Standard and accepted uses and applications of descriptive statistics including measures of central tendency.
Standard and accepted modern research techniques, including the use of surveys and questionnaires.
Principles and techniques of administrative analysis, including workload measurement, workflow and layout, work simplification and systems and procedure analysis.
Principles and practices of local government, including county administration, organization, programs and functions.
Apply knowledge in a specific field/area to the needs of the County.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures.
On a continuous basis, sit at desk or in meetings for long periods of time; intermittently twist to reach equipment surrounding desk; walk, stand, bend, squat, kneel, or twist, perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means or enter/retrieve data from computer; and lift light weight.
Read, analyze, evaluate and summarize written materials and statistical data including reports, financial reports and budgets.
Plan, supervise and evaluate work activities of professional, technical and clerical staff.
Apply the principles and practices of motivation, team building and conflict resolution.
Understand, interpret and apply complex laws, regulations, policies, and procedures.
Analyze systems and administrative and management practices and identify opportunities for improvement.
Obtain information through interview process; successfully accomplish multiple assignments; and deal firmly and courteously with the public.
Determine effective method of research; and compile data and present in form most likely to enhance understanding.
Prepare reports, statistical data, forms, questionnaires and surveys.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Interpret and apply pertinent local, state, and federal laws and regulations, including Civil Service rules.
Supervise, train and evaluate assigned staff.
Analyze situations quickly and objectively, apply appropriate elements of decision-making and determine the proper course of action.
Work with various cultural and ethnic groups in a tactful and effective manner.
Use a computer, calculator, typewriter, telephone, facsimile machine, postage meter, and photocopy machine.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the performance of required duties.