To plan, organize, direct and manage the activities of the Capital Improvements Division within the Facilities Management Department including major architectural and capital facilities activities; to coordinate Capital Improvements Division activities with other divisions and departments; and to provide highly complex staff assistance to executive management staff.
The Manager level recognizes positions that provide full line and functional management responsibility for a division or program area within a department. This class is distinguished from the Senior Architect in that the latter provides technical and functional supervision over assigned staff, whereas this class has full management responsibility for all activities in the division. Such responsibilities include, but are not limited to, the development of division goals, policies, and procedures; the preparation of the division and capital projects budgets; and the appointment, evaluation, and discipline of employees.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Director and/or Deputy Director of Facilities Management.
Exercises direct supervision over professional and technical personnel.
EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
Perform project management duties on a variety of capital improvement projects.
Develop and implement Division goals, objectives, policies and procedures.
Plan, organize and direct Capital Improvements Division activities including the planning, design and construction of capital improvement projects.
Direct, oversee and participate in the development of the Capital Improvements Division work plan, assign work activities, projects and programs, monitor work flow, review and evaluate work products, methods and procedures.
Prepare the Capital Improvements Division budget and capital projects budgets; assist in budget preparation; participate in the forecast of funds needed for staffing, equipment, materials and supplies; administer the approved budget.
Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed; maintain discipline and high standards necessary for the efficient and professional operation of the Division.
Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
Represent the Division to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
Research and prepare technical and administrative reports; prepare written correspondence.
Perform related duties as assigned.
Work is typically performed in an indoor office environment with controlled temperature conditions. Position may require travel to and from other locations in a variety of outdoor weather conditions and lifting various materials and supplies.
Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience: Five years of increasingly responsible experience in capital improvements management or comparable architectural experience including two years at the supervisory level.
Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in architecture, civil engineering, construction management or a related field.
License or Certificate:
Possession of a certificate of registration as a licensed Architect issued by California Board of Architectural Examiners is desirable.
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.
KNOWLEDGE, SKILLS, AND ABILITIES
Architectural and engineering principles as applied to public facilities and capital improvement projects including planning, design development, specifications, cost estimates and construction.
Principles and practices of leadership, motivation, team building and conflict resolution.
Pertinent local, State and Federal rules, regulations and laws.
Modern office procedures, methods and computer equipment.
Applicable software programs including construction management software, database programs, and architectural drafting and/or 3D modeling software.
Principles and practices of policy development.
Principles and practices of organizational analysis and management.
Budgeting procedures and techniques
Principles and practices of supervision, training and personnel management.
Organize and direct Capital Improvements Division operations.
On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve Department related issues; remember various rules; and explain and interpret policy.
On a continuous basis, sit at a desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and to communicate through written means.
Perform the most complex work of the Division.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Interpret and apply County and Department policies, procedures, rules and regulations.
Prepare and administer a budget.
Supervise, train and evaluate personnel.
Work with various cultural and ethnic groups in a tactful and effective manner.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Length of Probation:
All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) house, whichever is more.