To provide automotive and heavy equipment parts and supplies to automotive and equipment maintenance personnel of the County Automotive Fleet and Equipment Services, County Roads Divisions and to provide building maintenance parts and supplies to the Parks and Grounds Divisions and Building Maintenance Department; to purchase and maintain inventory of necessary and appropriate parts and supplies for automotive and heavy equipment maintenance and repair and building maintenance and repair; to exercise technical and functional supervision over technical and clerical staff; and to perform highly responsible and complex purchasing and inventory control duties.
This is the advanced journey level class in the Storekeeper series. Employees within this class are distinguished from the Storekeeper by the performance of the full range of duties as assigned including technical and functional supervision over technical and clerical staff and performance of highly responsible and complex purchasing and inventory control duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Assistant Fleet Services Superintendent (Auburn) or the Senior Road District Supervisor (Tahoe) or the Building Maintenance Superintendent or management and supervisory staff.
Exercises technical and functional supervision over technical staff.
EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
Train and lead subordinate staff.
Issue automotive and heavy equipment parts and supplies to users on a routine basis according to a forecasted schedule, as well as upon request for as-needed items.
Issue building maintenance parts and supplies to users on a routine basis according to a forecasted schedule, as well as upon request for as-needed items.
Maintain adequate physical inventory of parts and supplies and document and maintain inventory records; purchase parts and supplies according to approved budget; purge and dispose of obsolete items.
Update open purchase orders; maintain and use catalogs and vendor order books; review and post invoices as received; and work with vendors to expedite special and/or urgent orders.
Maintain accurate records of related purchase and supply transactions; prepare reports of purchases, supplies provided, budget usage, etc.
Receive incoming parts and supplies; determine placement of and physically stock received items in warehouse and yard.
Drive to various locations to pick up items or deliver items for contracted repair; arrange for shipment of items to be returned by various common carriers; make minor equipment or automotive repairs during seasonal down-times.
Build and maintain positive working relationships with co-workers, other County employees, supply vendors and the public using principles of good customer service.
Perform related duties as assigned.
Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience: Two years of responsible experience performing storekeeping duties similar to those in Placer County.
Training: Equivalent to the completion of the twelfth grade. Additional specialized training in purchasing, inventory control or a related field is desirable.
License or Certificate
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.
May require possession of license to purchase freon as required by the position.
KNOWLEDGE, SKILLS, AND ABILITIES
Purchasing and procurement policies and procedures.
Automotive and heavy equipment parts and supplies.
Modern office procedures, methods and computer equipment.
Arithmetic and basic mathematical calculations.
Building maintenance parts and supplies.
Inventory systems and controls.
On a continuous basis, know and understand operations and observe safety rules; understand, interpret and explain County purchasing policies and procedures; identify and locate supplies and equipment; interpret work orders; remember supply/equipment locations and how to operate equipment; and explain job to others.
Intermittently, sit while studying or preparing reports; bend, squat, climb, kneel and twist when performing placement or retrieval of supplies/equipment; perform simple and power grasping, pushing, pulling and fine manipulation; regularly lift very heavy weight.
Train, assign and review the work of subordinate staff.
Obtain information through interviews and dialogue; simultaneously process multiple supply requests of a difficult or complex nature; and work effectively with interruption.
Prepare complex or difficult purchase orders and related documents; forecast immediate and long-term supply and equipment needs affected by complex circumstances and conditions.
Analyze situations quickly and objectively and determine proper course of action.
Use a computer, calculator, typewriter, telephone, facsimile machine, postage meter and photocopy machine.
Use forklift, hydraulic lift, hand cart, hand tools and light truck or flat bed truck.
Work with various cultural and ethnic groups in a tactful and effective manner.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.