Placer County

Vital Statistics Technician - I (#12563)

$20.96-$26.18 Hourly / $3,633.07-$4,537.87 Monthly / $43,596.80-$54,454.40 Yearly

Vital Statistics Technician - II (#12564)

$23.12-$28.88 Hourly / $4,007.47-$5,005.87 Monthly / $48,089.60-$60,070.40 Yearly


DEFINITION

To perform a wide variety of general clerical and specialized tasks in the registration and processing of vital record legal documents as mandated by law; to examine and categorize information from vital records and enter appropriate types of information into a computer system; and to perform other duties relative to assigned areas of responsibility.

DISTINGUISHING CHARACTERISTICS

Vital Statistics Technician I 
This is the entry-level class in the Vital Statistics Technician series.  This class is distinguished from the Vital Statistics Technician II by the performance of the more routine tasks and duties assigned to positions within the series.  Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level.  Employees work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.   Advancement to the “II” level is based upon demonstrated proficiency in performing the assigned functions and is at the discretion of higher level supervisory or management staff.

Vital Statistics Technician II 
This is the full journey level class within the Vital Statistics Technician series and is distinguished from the Vital Statistics Technician I level by the performance of the full range of duties assigned, with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the Vital Statistics Technician I level. 

SUPERVISION RECEIVED AND EXERCISED

Vital Statistics Technician I
Receives immediate supervision from management or supervisory staff. 

Vital Statistics Technician II

Receives general supervision from management or supervisory staff. 

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

  • Perform a wide variety of general clerical and specialized tasks in the registration and processing of vital records.
  • Review all birth, death and fetal death certificates, amendments and disposition permits for completeness and accuracy, pursuant to local, state and federal mandates, codes and medical certification requirements.
  • Register, process and record birth, death and fetal death events and issue disposition permits; forward required copies of certificates for vital records to the County Recorder; forward original certificates to State Vital Records.
  • Coordinate the accurate input of vital records with the public, hospitals, physicians, funeral directors, midwives, State Vital Records and the Coroner’s office; properly number and code cause of death on certificate; enter all death record information into the computer system and transmit to state computer.
  • Provide customer service over the phone, by mail and in person; process mail order and counter service requests for certified copies of birth and death certificates, amendments, burial permits, Declaration of Paternity and out-of- hospital birth registration.
  • Compile a list of County resident deaths that have occurred within and outside the County; copy and mail list to pertinent internal and external government agencies.
  • Comply with State and County regulations concerning birth and death issues; prepare appropriate forms and explanation letters in reply to inquiries regarding certificates, amendments and pending coroner cases; process and file State and localapproved certificate amendments.
  • Receive and reconcile monetary transactions; verify and prepare monthly transmittals of fees.
  • Order and stock necessary forms; supply forms to funeral homes, coroners and other agencies upon request; order office supplies as needed.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Vital Statistics Technician I

Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

Experience: Two years of clerical experience in specialized records maintenance and administration.

Training: Equivalent to the completion of the twelfth grade.

License or Certificate:
May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

Vital Statistics Technician II

Experience and Training
Any combination of experience and training would likely provide the required knowledge and abilities are qualifying.  A typical way to obtain the knowledge and abilities would be:

Experience: One year of experience performing duties comparable to that of a Vital Statistics Technician I for Placer County.

Training: Equivalent to the completion of the twelfth grade.

License or Certificate:
May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Vital Statistics Technician I

Knowledge of:

  • Office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets and databases.
  • Principles and practices of record keeping and filing.
  • Principles and practices of customer service and proper phone etiquette.
  • English usage, spelling, grammar and punctuation.
  • Basic mathematic skills.

Ability to:

  • On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift light weight.
  • Perform specialized clerical work including maintenance of records and generation of reports.
  • Process a large volume of documents with a high degree of accuracy.
  • Retrieve, store and remove information in a wide variety of manual and automated filing systems.
  • Maintain security and confidentiality of restricted information.
  • Respond to requests and inquiries from the general public.
  • Type or enter data at a speed necessary for successful job performance.
  • Perform routine mathematical calculations.
  • Operate office equipment including computers and supporting software applications.
  • Respond to changing priorities and deadlines.
  • Understand and follow oral and written instructions.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Learn mandated requirements for registering and processing official documents
  • Learn vital records document processing requirements.
  • Learn and understand applicable Health and Safety Codes and State guidelines.
  • Learn to understand and apply pertinent Federal, State and local codes, laws and regulations.
  • Learn basic terms utilized in the medical field.
  • Learn to review medical information to properly code certificates.
  • Learn to understand the various documents to be processed in assigned area.
  • Learn to examine and review various documents to determine appropriate processing.

Vital Statistics Technician II

In addition to the requirements for the Vital Statistics Technician I:

Knowledge of:

  • Mandated requirements for registering and processing official documents (including birth and death certificates).
  • Vital records document processing requirements.
  • Applicable Health and Safety Codes and State guidelines.
  • Basic understanding of terms utilized in the medical field.
  • Pertinent Federal, State and local codes, laws and regulations.

Ability to:

  • Understand applicable Health and Safety Codes.
  • Review medical information to properly code certificates.
  • Understand the various documents to be processed in assigned area.
  • Examine and review various documents to determine appropriate processing.

CLASS: 12563; EST: 9/1/2002; REV: ;
CLASS: 12564; EST: 9/1/2002; REV: ;