Placer County

Legal Secretary - Entry (#12305)

$20.49-$25.59 Hourly / $3,551.60-$4,435.60 Monthly / $42,619.20-$53,227.20 Yearly

Legal Secretary - Journey (#12306)

We are currently accepting applications for this position.
To apply, please close this pop-up window and then click on Current Openings.

$22.59-$28.21 Hourly / $3,915.60-$4,889.73 Monthly / $46,987.20-$58,676.80 Yearly


DEFINITION

To perform specialized, confidential and diversified legal secretarial work; to assist in the scheduling and handling of office details; and to relieve legal staff of administrative detail.

DISTINGUISHING CHARACTERISTICS

Legal Secretary - Entry
This is the entry level class in the Legal Secretary series.  Positions in this class typically have little directly related work experience and work under immediate supervision while learning job tasks.  The Legal Secretary - Entry class is distinguished from the journey level by the performance of less than the full range of duties assigned to the journey level.  Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.

Legal Secretary - Journey
This is the full journey level class in the Legal Secretary series and is distinguished from the entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.  Positions in this class are flexibly staffed and are normally filled by advancement from the entry level.

SUPERVISION RECEIVED AND EXERCISED

Legal Secretary - Entry
Receives immediate supervision from management or supervisory personnel, and may receive technical and functional supervision from professional staff.

Legal Secretary - Journey
Receives general supervision from management or supervisory personnel, and may receive technical and functional supervision from professional staff.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:
  • Perform general and legal secretarial duties related to assigned functional area and department.
  • Type, edit and format legal documents including pleadings, briefs, opinions, orders, contracts, correspondence and other legal matters.
  • Handle routine departmental correspondence independently, and maintain files of correspondence, contracts, pleadings, discovery, legal opinions and other records and documents.
  • Assist other staff by performing duties related to special assignments or projects including researching and compiling information.
  • Provide information in person or over the telephone relative to departmental procedures, policies records, court rules and case files.
  • Collect information from a variety of sources pertinent to area of assignment; compile data as necessary and prepare routine reports as required.
  • Schedule a variety of appointments as necessary.
  • Maintain and monitor records and files; follow-up on due dates; perform other monitoring functions to ensure timely completion of work.
  • Operate standard office equipment including word processing applications as assigned; may perform duties on computer spreadsheet programs; operate stand-alone computer software program as related to assigned area.
  • Enter, modify and retrieve data into local, state and national computer systems.  Conduct record searches in a centralized database.
  • Provide information to law enforcement agencies, courts, attorneys and the public in accordance with legal requirements.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Legal Secretary - Entry

Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Experience: Two years of responsible clerical and/or secretarial experience.

Training:
Equivalent to the completion of the twelfth grade. 

License or Certificate:
May need to possess a valid driver’s license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

Legal Secretary - Journey

Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Experience: Two years experience performing legal secretarial duties equivalent to the Legal Secretary - Entry in Placer County.

Training: Equivalent to the completion of the twelfth grade. 

License or Certificate:
May need to possess a valid driver’s license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Legal Secretary - Entry

Knowledge of:

  • Principles and practices of technical report typing.
  • English usage, spelling, grammar and punctuation.
  • Office practices, methods, procedures and equipment including filing and computer systems.
  • Principles of customer service.
  • Organization procedures and operating details of an office.
  • Mathematical calculation,
  • Basic record keeping principles and procedures.
Ability to:
  • On a continuous basis, sit at desk and/or stand at counter for long periods of time.  Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; perform simple grasping and fine manipulation; lift light weight.
  • Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.
  • Perform routine legal clerical work including maintenance of records, files, verifying files and data.
  • Perform routine mathematical calculations.
  • Learn to perform legal secretarial duties.
  • Use computer word processing, spread sheet, database and customized applications.
  • Analyze situations carefully and adopt effective course of action.
  • Work with accuracy and thoroughness under stress.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Transcribe from dictating equipment.
  • Type at a minimum of 50 words per minute.
  • Prioritize and coordinate tasks to meet deadlines.

Legal Secretary - Journey

In addition to the qualifications of the Legal Secretary - Entry:

Knowledge of:

  • Legal terminology, forms, documents.
  • Court procedures and requirements.
  • Operating procedures of a legal office.

Ability to:

  • Independently perform legal secretarial duties.
  • Research and analyze background information.
  • Organize tasks and determine priorities in order to meet assigned deadlines.
  • Understand and explain department policies and procedures.
  • Transcribe from dictating equipment.
  • Draft simple legal documents.

CLASS: 12305; EST: 9/2/1995; REV: 7/1/2007;
CLASS: 12306; EST: 9/2/1995; REV: 7/1/2007;