Placer County

Board/Commission Clerk - I (#11782)

$20.96-$26.18 Hourly / $3,633.07-$4,537.87 Monthly / $43,596.80-$54,454.40 Yearly

Board/Commission Clerk - II (#12311)

$23.12-$28.88 Hourly / $4,007.47-$5,005.87 Monthly / $48,089.60-$60,070.40 Yearly


DEFINITION

To perform responsible and specialized secretarial and clerical duties in support of the Board of Supervisors, Assessment Appeals Board, Planning Commission, or other boards or commissions.

DISTINGUISHING CHARACTERISTICS

Board/Commission Clerk I: This is the entry level class in the Board/Commission Clerk series.  This class is distinguished from the journey level by the performance of the more routine tasks and duties assigned to positions within this series.  Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level.  Since this class is typically used as a training class, employees may have only limited or no directly related work experience.  Employees work under immediate supervision while learning job tasks.  

Board/Commission Clerk II: This is the full journey level class within the Board/Commission Clerk series.  This class is distinguished from the Board/Commission Clerk I by the assignment of the full range of duties.  Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from the entry level.

This class is distinguished from the Senior Board/Commission Clerk in that the latter is responsible for the performance of the more complex duties and may act in a lead capacity.

SUPERVISION RECEIVED AND EXERCISED

Board/Commission Clerk I: Receives immediate supervision from supervisor or management staff and may receive technical and functional supervision from a Senior Board/Commission Clerk.

Board/Commission Clerk II: Receives general supervision from supervisor or management staff and may receive technical and functional supervision from a Senior Board/Commission Clerk.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

  • Perform a variety of responsible clerical and secretarial duties for the Board of Supervisors,
  • Assessment Appeals Board, Planning Commission, or other boards or commissions.
  • Take and transcribe exact dictation, including the recording of group discussions, at Board/Commission meetings and public hearings and word process a variety of documents and reports where the knowledge of format and presentation is necessary.
  • Prepare and word process a variety of documents, reports, memoranda, forms, and charts for presentation to the Board of Supervisors, Assessment Appeals Board, Planning Commission or other boards or commissions; make copies, gather requested materials, and organize/collate in proper format.
  • Schedule and arrange for assigned board or commission meetings.
  • Act as an information source to inquiries regarding assigned board or commission meeting standards and procedures; refer more complex and/or sensitive concerns to appropriate resource.
  • Compose routine correspondence and memoranda; proofread for accuracy, correct form, content, spelling, and proper English usage.
  • Collect and compile information from a variety of documents pertinent to the Board of Supervisors, Assessment Appeals Board, Planning Commission, or other boards or commissions; prepare routine summaries and reports as required.
  • Maintain and monitor records and files; log in data/documents; track Board of Supervisors, Assessment Appeals Board, Planning Commission, or other board or commission items; follow up on due dates; and perform other monitoring functions to ensure timely completion.
  • Build and maintain positive working relationships with coworkers, other County employees, and the public using principles of good customer service.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Board/Commission Clerk I

Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience: Two years of increasingly responsible secretarial or office support experience, including experience preparing official records and preparing minutes of meetings.

Training: Equivalent to the completion of the twelfth grade.

License or Certificate:
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

Board/Commission Clerk II

Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

Experience: Two years of responsible experience performing duties similar to a Board/Commission Clerk I with Placer County.

Training: Equivalent to the completion of the twelfth grade.

License or Certificate:
May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Board/Commission Clerk I

Knowledge of:

  • English usage, spelling, grammar, and punctuation.
  • Modern office methods, practices, procedures, and computer equipment.
  • Business letter writing and report formatting.
  • Principles and practices of taking meeting notes.
  • Principles and practices of software usage, including word processing and spreadsheet.
  • Principles and practices of customer service. 

Ability to:

  • On a continuous basis, sit at desk or in meetings for long periods of time.  Intermittently twist and reach office equipment; walk, stand, bend, squat, kneel or twist to retrieve files; use telephone; perform simple grasping and fine manipulation; see with correctable acuity sufficient to read characters on computer screen; hear and speak with correctable acuity sufficient to communicate with those contacted in the course of work; write and use keyboard to communicate through written means; hear proceedings and actions taken in public meetings; lift light weight.
  • Understand and carry out a variety of both oral and written instructions in an independent manner.
  • Learn to understand and accurately explain assigned division's policies and procedures.
  • Learn to perform assigned secretarial duties with speed and accuracy.
  • Learn to apply pertinent local, State, and Federal rules, regulations and laws, including those defining functions and activities of relevant public offices, public meeting requirements, and access to information.
  • Learn the proper preparation of a variety of legal documents, including agendas, summaries of action and meeting minutes.
  • Communicate clearly and concisely in both oral and written forms.
  • Take accurate dictation at a speed of not less than 110 words per minute depending upon assignment.
  • Type accurately from clear copy at a speed of not less than 50 words per minute.
  • Compile information and maintain records.
  • Work with various cultural and ethnic groups in a tactful and effective manner.
  • Establish and maintain effective working relationships with those contacted in the course of work.

Board/Commission Clerk II

In addition to the qualifications for Board/Commission Clerk I:

Knowledge of:

  • Responsibilities, functions, and operating procedures of the County Board of Supervisors, Assessment Appeals Board, Planning Commission, and/or other boards and commissions.
  • Pertinent local, State, and Federal rules, regulations and laws, including those defining functions and activities of relevant public offices, public meeting requirements, and access to information.
  • Proper preparation of a variety of legal documents, including agendas, summaries of action, and meeting minutes.

Ability to:

  • Apply complex laws and regulations to a variety of situations in an independent manner.
  • Prepare an accurate and concise record of the proceedings of public meetings.
  • Index minutes of meetings in a logical and consistent manner to facilitate future reference or research.
  • Interpret financial and personal information to make an accurate determination of eligibility.
  • Prioritize work in an effective and timely manner.
  • Effectively utilize multiple automated systems to enter/retrieve information and to track/monitor participants through assigned program components.
  • Compile and summarize information and maintain accurate records.

CLASS: 11782; EST: 11/13/2017; REV: ;
CLASS: 12311; EST: 9/2/1995; REV: 11/13/2017;