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Prepare the Board of Supervisors’ agenda in accordance with government code requirements, prescribed procedures, and deadlines; prepare and publish legal notices as necessary; provide information to departments regarding requirements for preparing and submitting agenda items to the Board for consideration.
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Attend meetings of the Board of Supervisors; prepare detailed summary action and post online; prepare official minutes, including summarization of proceedings and actions taken by the Board.
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Research, analyze, and interpret complicated discussions and information contained in various complex legal and governmental documents in order to prepare accurate and complete minutes of meetings.
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Process and post meeting documents, including minute orders, resolutions, ordinances, contracts, and agreements; perform related activities including indexing, filing, certification, and preservation of all documents, papers, petitions, and records on matters presented to the Board of Supervisors; certify that recordings are true and correct copies for legal purposes.
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Coordinate and oversee detailed operational processes for the Assessment Appeals Board program; accept, screen, and administer the tracking of valid assessment appeals applications; serve as lead contact for applicants and Assessor’s office regarding status of cases; act as liaison for the Assessment Appeals Board; prepare statistics and reports on appeals for management and State Board of Equalization.
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Oversee and manage complex Assessment Appeals Board hearing calendar; prepare Assessment Appeals Board agenda, required documentation, and notices; notify petitioners and Assessor’s Office of Assessment Appeals Board hearings; swear in petitioners and witnesses; introduce items on the agenda, record minutes, and compute new assessed values; perform post meeting actions.
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Process legal publications, postings, and notices; research Government Code to determine legal publication and posting requirements; ensure review and/or preparation of legal notices for publication is implemented accurately and timely; receive and process applications, claims, summons, complaints against the County, and other documents submitted to the Clerk’s Office.
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Answer inquiries from departments and the public pertaining to Board meetings, activities, and procedures; respond to inquiries from the public regarding both matters before the Board of Supervisors, Assessment Appeals Board, and various other boards or commissions; ensure that inquiries are referred and responded to by the appropriate staff members.
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Maintain a variety of records and files in a manner easily retrievable for reference.
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Conduct document searches and abstraction of data in response to Public Records requests, as directed by County Counsel’s office.
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Maintain, update, and distribute master rosters of County boards, commissions, special districts, and committees; notify District Supervisor(s) when vacancies occur.
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Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for office equipment and staffing; monitor and control expenditures; approve payments and verify payroll data.
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Coordinate processing of the Statement of Economic Interests; may administer Oath of Office as needed.
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In the absence of the Clerk to the Board of Supervisors, may assume the responsibility of the Clerk as needed.
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Establish and maintain positive working relationships with coworkers, other County employees, and the public using principles of good customer services.
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Perform related duties as assigned.