Grants Assistant I

Recruitment #220629-E12A-49

Introduction

IF YOU ARE A CURRENT STATE EMPLOYEE, PLEASE APPLY TO THE “INTERNAL JOBS” LISTING HERE. DO NOT APPLY VIA THIS RECRUITMENT.


A resume and cover letter must be submitted with your application along with any required professional licenses and education information.

 

Come join the exciting world of emergency management!  Do you have a desire and a passion to serve the citizens of Oklahoma?  Come join our team and help your fellow Oklahomans.  The Oklahoma Department of Emergency Management and Homeland Security (ODEMHS) prepares for, responds to, recovers from, and mitigates against disasters and emergencies.  Our agency operates the State Emergency Operations Center which serves as a command center for reporting emergencies and coordinating state response activities.

The ODEMHS is seeking a full time Grants Assistant I providing support to our Homeland Security Department.  This is a state employee position governed by the Civil Service Rules and is located in Oklahoma City, Oklahoma. The ODEMHS offers a comprehensive Benefits Package, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.  For more information about the benefit allowance [click here]. The annual salary for this position is up to $50,000.00 based on education and experience.

Position Summary
Under the direction of the Homeland Security Advisor, this position provides grants administration support to the agency’s Homeland Security department as needed in connection with grant guidelines promulgated by the United States Department of Homeland Security. Duties include providing grants administration technical support and monitoring support as needed in conjunction with grant and monitoring guidelines.
     
Typical Functions
• Any duties as assigned by the Homeland Security Advisor, the Advisor’s Deputy, or Grants Administrator.
• Provides support to the Grants section of the department.
• Prepares and posts various accounts and expenditure reports.
• Prepares and distributes Award Documentation to sub grantees.
• Reviews Budget Detail Worksheets, Reimbursements, Quarterly Status Reports and inventories as submitted by sub grantees.
• Assists with maintenance of the various Homeland Security file systems.
• Maintains a professional level of contact with sub grantees and the general public.
• Assists with various monitoring activities required by the grant guidelines including but not limited to: Coordinates and documents monitoring visits with sub grantees, and maintenance of equipment inventories for items purchased with grant funds.
• Prepares administrative, statistical and/or fiscal documents pertaining to the Homeland Security’s grant programs.
• Assists in procurement issues.
• Assists in finance issues.
• Performs reception duties for the Homeland Security department; screens telephone calls, provides information or refers callers to appropriate staff member; answers inquiries; receives visitors; answers inquiries personally or refers to appropriate staff or official.
• Other duties as assigned by the Homeland Security Advisor.

Knowledge, Skills, and Abilities
• Proficiency in Microsoft Word and Excel, working knowledge of PowerPoint, and Access computer programs.
• Excellent communications skills, both oral and written.
• Good organizational skills with the ability to plan, coordinate, and evaluate activities in multiple areas.
• The ability to establish and maintain effective working relationships.
• General knowledge of federal and state regulations relating to the administration of grant programs is preferred.

Physical Demands and Work Environment
Work is typically performed in an office setting with climate-controlled settings and exposure to mild noise level.  This position requires long periods of sitting and daily use of computer and telephone. 

Special Requirements
Must be able and willing to perform all job-related travel in-state and out-of-state when necessary, including overnight travel.  Percentage of travel time: 50%.

Reasonable Accommodation:
Any qualified applicant with a physical or mental impairment that substantially limits his/her ability to participate in the application process and desires a reasonable accommodation, must notify Kimberly Hill, ADA Coordinator, at Kimberly.Hill@oem.ok.gov of the need for an accommodation, identify the impairment, and identify the requested accommodation

Equal Opportunity Employment:
The ODEMHS is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

MINIMUM QUALIFICATIONS

Education and experience requirements consist of a bachelor’s degree in any field plus one year of professional level experience in the coordination and management of grants, contracts, and/or budgets; or an equivalent combination of education and experience.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.