Contracting and Procurement Officer II - Travel

Recruitment #220621-UNCF-36

Introduction

#22-17-The Oklahoma Insurance Department has an opening in the Comptroller Division for a Contracting and Procurement Officer II-Travel.  The salary range for this position is $48,000-$52,000. This position is open until filled.

DEFINITION:
This position, under supervision of the Contracts and Acquisitions Manager, is responsible for making routine acquisitions for goods and services in accordance with the State of Oklahoma Central Purchasing Act and Rules, state P-Card program and internal procedures. Goods and services include a variety of materials, furniture, equipment, consumable supplies, training events, booth rentals and various administrative office services. Individual will also serve as agency travel coordinator and will administer employee travel activities for out of state and in state travel.  Position may also provide administrative support for services in reception or mail processing if necessary.

DUTIES AND RESPONSIBILITIES
• Primary duties will include processing out of state and in state travel requisitions. This includes the coordination with traveler on lodging facilities, airfare, registrations, and any other reservations required.
• Processes agency personnel travel claims for reimbursement.
• Issues purchase orders, change orders, and statewide contract releases for goods and services.
• P-Card holder for acquisition of goods and services in accordance with internal procedures, Central Purchasing Act and Rules, and state P-Card program.
• Maintains purchasing records and reconciles monthly P-Card statements according to deadlines.
• Registers employees for events, training, and designation courses.
• Responsible for agency cell phone account.
• Provides administrative support as needed, which may include reception or mail services.
• Meet deadlines and conduct several projects simultaneously.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:
• Knowledge of state and federal procurement laws, Oklahoma’s Central Purchasing Act, and the procurement rules and regulations of the state.
• Knowledge of state travel rules, State Travel Reimbursement Act and State Accounting Manual.
• Proficiency in PeopleSoft Purchasing module, Microsoft Excel, and Word.
• Experience with the state P-Card program.
• Ability to identify sources of supply and conduct several projects simultaneously.
• Demonstrate a commitment and willingness to provide courteous, consistent, efficient procurement services through the performance of prescribed job duties.
• Organize and present facts clearly and concisely, both orally and in writing. Meet deadlines and conduct several projects simultaneously.
• Ability to prioritize tasks, receive and delegate when necessary.
• Demonstrate ethical behavior, support the agency mission, vision, standards, policies, procedures, confidentiality standards, and work effectively in a team environment with moderate oversight.
• Make delivery of boxes up to 50 lbs. within the office using a two-wheeler or dolly.

To see a complete list of benefits offered by the State of Oklahoma to employees of the state click on the following link.  http://www.ok.gov/opm/HR_and_Employee_Services/index.html

Equal Opportunity Employer

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE:
Must have current certification in good standing as a Certified Procurement Officer or obtain certification through Office of Management and Enterprise Services (OMES) within six months of employment and have one years’ experience with procurement.  Preference will be given to applicants with prior processing experience with the State of Oklahoma travel policies and procedures.

Preferred: Bachelor’s degree in accounting, business, finance, or a closely related field. Experience with PeopleSoft Financials.

NOTE:
Upon hire, any applicant who is licensed as a producer/agent, adjuster or is otherwise affiliated with any entity that is regulated by the department must surrender their license and terminate any financial or non-financial affiliation with the entity that is regulated by the department. The selected applicant must pass a background check. Individual may be required to pursue NAIC designations as job duties require.

TELEWORK:
This position may be eligible for two days of telework each week under OID’s Telework Program.