Program Officer

Recruitment #220621-UNCE-364

Introduction

Please submit resume with application.

Program Officer

The Oklahoma Tobacco Settlement Endowment Trust (TSET) is a state agency that serves as a partner and bridge builder for organizations working towards shaping a healthier future for all Oklahomans. TSET provides leadership at the intersections of health by working with local coalitions and initiatives across the state, by cultivating innovative and life-changing research, and by working across public and private sectors to develop, support, implement and evaluate creative strategies to take advantage of emerging opportunities to improve the public’s health.

The mission of the Trust is to improve the health and quality of life of all Oklahomans through accountable programs and services that address the hazards of tobacco use and other health issues.

POSITION SUMMARY
The Program Officer is responsible for managing a variety of grant programs, and uses program operations, research, evaluation, and grants management experience in working with grantees and stakeholder organizations to achieve effective implementation and successful outcomes of grant programs. The Program Officer serves as the primary point of contact with grantees.  The Program Officer uses a variety of methods to fulfill grantee needs such as face-to-face meetings, telephone conversations, videoconferencing, and e-mail correspondence.  Program Officers are expected to visit grantees up to four times per fiscal year.

The Program Officer fosters and maintains positive grantee relationships by providing quality guidance, training, and consultation on best practices. The Program Officer manages a blend of grant programs that address the board’s priorities for preventing cancer and cardiovascular disease due to tobacco use and obesity.

The highly diverse group of grants may include health and/or food systems change, scientific research, the built environment, health equity, tobacco-free properties, innovations in active living and healthy eating, and tele-medicine, among other grants and programs.  The Program Officer must be able to see the individual uniqueness of each grant, as well as the big picture of how the grant programs fit together in reducing tobacco use and obesity. The Program Officer works with service and health systems comprised of multiple organizations to improve the wellness culture through policy adoption that impacts day-to-day health behaviors. The Program Officer provides oversight and management, and fosters synergy, while assisting grantees in achieving annual objectives and action plans.

The Program Officer works collaboratively with technical assistance and training team partners, as well as grantees, when developing new plans, tools, protocols, and consultation delivery, as well as when translating research and evaluation results into actionable intervention strategies. The Program Officer assists with the process of application reviews and preparation of grant performance summaries for the Board of Directors. Working for and with other program staff, the Program Officer stays current with evidence-based strategies and seeks out innovative research designs and program approaches. 

The Program Officer works under the guidance and supervision of the TSET’s Programs leadership and job performance is evaluated by the Director of Programs or Assistant Director of Programs.
 
RESPONSIBILITIES AND ACTIVITIES
• Serves as the primary point of contact with grantees and provides guidance, training, and consultation to grantees on best practices for operating a program under the terms of the grant, effective implementation of the grant, and appropriate use of agency funds.
• Conducts telephone, e-mail, face-to-face, and virtual guidance and consultation regarding concerns and needs particular to all grantees.  This includes concerns and needs related to program action plans, budgets, reports, and evaluation, as well as operating and managing the grant.
• Provides guidance, consultation, and training to grantees to include information on best practices for managing and operating a program under the terms of the grant, and program information related to topics in tobacco control, physical activity, nutrition, and other related health areas.  Guidance and consultation are delivered by a variety of methods to include face-to-face, telephone, e-mail correspondence, and video conferencing.
• Collaborates with researchers, evaluators, technical assistance and training partners, and grantees on the delivery of evidence-based interventions related to tobacco prevention and cessation, physical activity, nutrition, and other health related topics. 
• Implements and maintains a grantee reporting process that includes periodic performance reports, results of completed projects, how results are disseminated, and a process that provides periodic feedback to grantees.
• Facilitates connections and collaboration among grantees and other partners or resources to enhance outcomes, leverage additional resources, and encourage innovative approaches to achieving outcomes.
• Ensures grantees receive available programmatic, evaluation, and technical assistance resources, including strategic planning, formative research, access to best practices information, measurable outcomes, implementation tools and templates, evaluation designs, and capacity building. 
• Plans collaboratively with other technical assistance and training professionals, as well as grantees, when developing new tools, protocols, technical assistance delivery, and training events.
• Stays abreast of research, trends, and new issues in grants management and programmatic initiatives endorsed by TSET’s strategic plan.  Assesses and researches current trends, existing programs and resources that might be leveraged, surveillance data, evidence base, and state and national plans, to inform decision making about priority populations or approaches for future funding.
• Facilitates sharing of information, expertise, and experience among TSET grantees and with other partners in Oklahoma and nationally.
• Per direction from the Director of Programs, assists with preparation of proposal parameters, including writing the scope of work and other portions of proposals directly related to the scope of work.
• In collaboration with the Grants Management staff, reviews grant proposals and other grant related documents to recommend a course of action as indicated to the Executive Director and Board of Directors.
• Is familiar with and uses TSET’s grants management software. May also assist in the development of new phases of the software.
• Conducts post-award and pre-performance meetings with grantees to go over agreed upon measurable outcomes, grant terms and conditions, funding amount, required reports, deadlines, grant support, training schedule, and other pertinent information.
• Reviews and approves program-related strategic maps, work plans, budgets, and budget revision requests.
• Reviews programmatic and financial tracking reports for link to the scope of work and recommends course correction as needed.
• Assists TSET senior leadership in requests for information and day-to-day grant activities or projects, as needed.
• Travels periodically in performance of job duties and activities.
• Other duties as identified and assigned.

KNOWLEDGE/SKILLS & ABILITIES
• Proficient in written and oral communication.

• Knowledge of and experience in effective public speaking techniques and the ability to present complex information in an effective and concise manner.

• Ability to form effective relationships with people of diverse backgrounds, perspectives, and cultures.

• Demonstrated ability to work as part of a complex team. Ability to convene and lead a work group to achieve results and a final product.

• Familiarity with or expertise in all phases of grants management.

• Ability to communicate technical, budgetary, and program details to staff, grantees, and applicants, orally and in writing.

• Ability to think and act decisively about grant compliance issues and corrective plans involving non-compliance.

• Demonstrated competency in conducting research, implementing programs of public health or social services, and best practices policy development in tobacco control, physical activity, and nutrition.

• Ability to understand, monitor, and apply current legal and programmatic regulations related to grants management and oversight.

• Ability to analyze budgets and related documents of public and private organizations.

• Knowledge of and experience in scientific research, philanthropy, government funding, and/or the nonprofit sector operations. 

• Basic knowledge of the legislative process.

• Broad familiarity with the agency’s history, structure, program areas and mission.

• Demonstrated experience in formulating and implementing policies and procedures.

• Demonstrated experience in overseeing and providing consultation to research and program grant.

• Capacity to group abstract ideas and form coherent picture.

• Ability to objectively analyze a situation and evaluate pros and cons of any course of action.

• Proficient in project management processes for managing complex projects and assuring timely delivery of quality products/deliverables.

• Proficiency in Microsoft Office products.

SALARY RANGE:
$50,000 - $60,000, per year

TSET staff currently work remotely several days per week in a paperless environment. Successful candidate will demonstrate the ability to work independently with minimal supervision.

MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE
The Program Officer must have a combination of education, training, and experience necessary to fulfill the responsibilities and expectations contained in this position description.

At a minimum, a candidate must have a four-year degree from an accredited institution of higher learning with three years of experience working in research, programs and managing grants in a private foundation, academic institution, health care or clinical setting, nonprofit, or government sector. Experience in fiscal operations, financial management, providing consultation, program planning and development, policy development, managing grants, research, and public health is preferred. Academic degrees preferred, but not required, would include those related to community health, public health, public administration, education, and social work.