Grants Management Specialist I

Recruitment #220525-UNCE-299

Introduction

 

GRANTS MANAGEMENT SPECIALIST I
OFFICE OF INNOVATION, OLIVER HODGE BUILDING, OKLAHOMA CITY, OKLAHOMA

The Oklahoma State Department of Education (OSDE) is the primary agency charged with overseeing K-12 public education in Oklahoma.  We work directly with the state’s 500+ school districts and the legislature to ensure that Oklahoma students receive the quality education they deserve.  If you are looking for a rewarding career that positively affects the lives of children, you are in the right place!  For more about OSDE please visit our website at www.sde.ok.gov

JOB SUMMARY
Under general direction and in accordance with state and federal laws, Chief Innovation Officer/Deputy Superintendent of Federal Programs and regulations of the State Board of Education, perform work of accounting nature, professional and administrative grants management duties for the Centers for Disease Control ELC Reopening Schools: Support for Screening Testing to Reopen & Keep Schools Operating Safely grant program – a partnership between the OK Department of Education and the OK Department of Health – to support grantees in meeting federal program guidelines. Perform related duties as required.

PLEASE NOTE: This position is funded by ELC Reopening School Grant ending Sept 30, 2023. It is the goal of the Oklahoma State Department of Education to apply for more funding if it becomes available.

KNOWLEDGE/SKILLS/ABILITIES
• Knowledge of the procedures and techniques of grant claims processing;
• Skill in accurate data entry and grant system processing; proficiency in the use of a 10-key calculator by touch;
• Ability to exercise good judgment in analyzing situations and making decisions; to organize and present facts and opinions clearly and concisely; to follow instructions; to deal effectively with matters not requiring higher level attention in accordance with agency policy; to establish effective working relations with other employees and the public; to exercise tact, courtesy and initiative.
• Technology and Microsoft Office skills, and the ability to maximize efficiency and services, including the e-grant processing and payment of fiscal claims;
• Conscientious commitment and willingness to provide courteous, consistent, efficient service through the performance of the prescribed job duties.

POSITION RESPONSIBILITIES/ESSENTIAL FUNCTIONS
• Examine claims and revisions, and distribute to the appropriate supervisor for approval. Audit the claims according to the policies and procedures of the Oklahoma Cost Accounting Manual and in accordance with federal program and grant requirements;
• Communicate with school districts with questions concerning claims or budget revisions;
•   Assists with department clerical & related projects;
•   Perform related work as required and assigned.

TRAVEL
No travel required.

TELEWORK
This position is eligible to telework up to one (1) day a week with supervisor approval. A Telework Agreement is required upon hire.

WORK ENVIRONMENT
General office setting 

PHYSICAL REQUIREMENTS
N (Not Applicable) - Activity is not applicable to this position
O (Occasionally) - Position requires this activity up to 33% of the time (0 – 2.5+ hrs/day)
F (Frequently) - Position requires this activity from 33%-66% of the time (2.5 – 5.5 hrs/day)
C (Constantly) - Position requires this activity more than 66% of the time (5.5+ hrs/day)
Physical Demands  Physical Demands  Lift/Carry 
Stand F Reach Over Shoulder O 10 lbs or less F
Walk F Speak F 11-20 lbs F
Sit F Climb O 21-50 lbs O
Listen F Crawl O 51-100 lbs N
Grasp O Squat or Kneel O Over 100 lbs N
Reach Outward O Bend O  

SALARY
$48,500/YEAR

BENEFITS HIGHLIGHTS
Generous benefit allowance in addition to salary to off-set insurance costs
More information at https://www.ebd.ok.gov
11 Paid Holidays
15 days of vacation and 15 days of sick leave the first year
Teacher’s Retirement System (TRS) participation with all contributions paid by the employer
More information at https://www.ok.gov/TRS
Employee Assistance Program
Longevity Bonus for years of service

WORK AUTHORIZATION/SECURITY CLEARANCE REQUIREMENTS
• Applicants must be currently authorized to work in the United States on a full time basis;
• Ability to pass a pre-employment background check.

EEO STATEMENT
The Oklahoma Department of Education provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, OSDE complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

DISCLAIMER
This job description has been reviewed and approved by the Hiring Manager.  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.  Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

MINIMUM QUALIFICATIONS

MINIMUM QUALIFICATIONS
• Bachelor’s degree in accounting, finance, business or public administration[official transcript(s) required];
• Two (2) years of experience in finance, auditing or accounting.

PLEASE NOTE:  An equivalent combination of education and experience, substituting one year of finance, auditing or accounting experience for each year of the required education; or an equivalent combination of education and experience.

PREFERRED QUALIFICATIONS
• Master’s  degree from an accredited college or university, finance, business or public administration [official transcript(s) required];
• Experience in Education, Federal Programs, GMS Grant Managements Systems, Auditing Accounting Claims, and/or conducting quality professional development training opportunities.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.