Secretary I

Jess Dunn Correctional Center, Taft

Recruitment #220525-E24A-18

Introduction

IF YOU ARE A CURRENT STATE EMPLOYEE, PLEASE APPLY TO THE “INTERNAL JOBS” LISTING HERE. DO NOT APPLY VIA THIS RECRUITMENT.

Jess Dunn Correctional Center

Basic Purpose:
Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.

Typical Functions:
The functions performed in this job family will vary by level, unit and organization, but may include the following
:
•Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature, disposes of routine correspondence.
•Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
•Receives visitors; answers inquiries personally or refers to appropriate official.
•Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
•Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
•Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
•Supervises administrative or clerical assistants.

Level Descriptor:
Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.

At this level employees perform confidential secretarial duties for a first-level manager.

Knowledge, Skills, Abilities and Competencies:
Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English;  of office methods;  of computer operations; of business arithmetic; and of public relations.  Skill is required to type accurately from a plain copy at a rate of forty words per minute.  Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; and to establish and maintain working relationships with others.

MINIMUM QUALIFICATIONS

Education and Experience requirements at this level consist of two years of clerical office work; or an equivalent combination of education and experience.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.