Administrative Tech III - Records Management

Recruitment #220525-E16C-74

Introduction

This Administrative Tech III opening with the Department of Public Safety will be with Records Management or Wrecker Services. 

Typical Functions
• Maintain a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures
• Reconciles departmental records with central records, to include preparing correspondence, forms, and reports
• Initiates and handles correspondence relating to a special field or program in regard  to agency or program rules, policies, procedures, or requirements
• Perform a variety of sorting and filing tasks
• Answers the phone, take messages, and disseminate information
• Opens, sorts, distributes, collects, and delivers mail
• Perform various tasks such as posting and recording data
• Produce documents of various levels of complexity that range from plain copy typing to  the manipulation of data to create complex presentations
• Perform data entry and retrieve information using personal computer or other document management systems
• Receive and review coded and uncoded source documents, proof previously entered data and makes routine corrections as necessary
• Examine, check, and verify documents for completeness, appropriateness, adequacy, and conformity to established requirements and follow up on discrepancies
• Maintain an inventory of equipment and supplies used in office or shop operations, receive or deliver materials and equipment
• Work with other staff and conduct activities involved in the performance of specialized or technical work, which involves the exercise of independent judgment, operational procedures, and assisting other staff
• Assist customers in securing needed information and documents.  This may include conducting interviews to obtain information from clients

Level Description
Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.

This is the specialist level where employees will independently perform complex and technical duties such as preparing presentations through the manipulation of data and preparing documents for audits or special reports.
Some responsibility may be assigned for the functional supervision of other employees on a limited basis.

Knowledge, Skills, Abilities, and Competencies
• Data entry
• Knowledge of office methods and procedures
• Correct usage of grammar, punctuation, and spelling
• Some mathematics
• Ability to prepare and interpret charts and graphs
• Basic bookkeeping procedures
• Inventory techniques
• Telephone procedures
• Standard business communications
• Knowledge of current office technologies
• Follow oral and written instructions
• Establish and maintain effective working relationships with others
• Establish and maintain filing systems
• Preparation of documents, reports, and files for dissemination to external sources.

MINIMUM QUALIFICATIONS

Education and Experience
Two years of data entry and clerical office experience, or an equivalent combination of education and experience.

Special Requirements
Some positions within the Oklahoma Department of Public Safety may require frequent job-related travel.  Some positions may require skill in typing accurately from plain copy at a rate of forty words per minute.

**Upon conditional offer of employment, Department of Public Safety applicants must submit to fingerprinting and a background check.**

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.