OMMA Training Coordinator

Recruitment #220525-C41B-03

Introduction

Oklahoma Medical Marijuana Authority (OMMA) is a fast-paced, rapidly growing agency that is charged with regulating and licensing the medical marijuana industry in Oklahoma.

OMMA will become a standalone state agency, separating from the Oklahoma State Health Department (OSDH) as of November 1, 2022. This change is per SB1543, which was signed by Governor Kevin Stitt on May 11, 2022.

Every position at OMMA brings an opportunity to build out new policies and procedures using innovative and creative problem-solving. With any opportunity, challenges rear their heads. Candidates must be willing to apply critical thinking and problem-solving skills to tackle challenges in order to succeed at OMMA. We are an agency that will not settle for status quo or complacency. Candidates must be willing to work hard to help OMMA be the best at what we are entrusted to do.

If this sounds like a challenge you are willing to take on, we look forward to reviewing your application!

OMMA is seeking a full time OMMA Training Coordinator providing support to OMMA. This is a state employee governed by the Civil Service Rules, in state government located in Oklahoma City, OK.  OSDH offers a comprehensive Benefits packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.  For more information about the benefit allowance, follow this link  Plan Year 2022. The annual salary for this position is up to $65,000.00, based on education and experience.

Position Summary:
The OMMA Training Coordinator will supervise a team of Training Specialists tasked with applying adult education principles to provide trainings to external stakeholders and OMMA staff in various OMMA job positions, developing training agendas, instructional design and curriculum development, creation and implementation of evaluation tools, and other materials and resources necessary to prepare staff to be successful in their work at OMMA. The Training Coordinator will develop training schedules and build training mechanisms to ensure performance standards are being met. This position will collaborate with Program Area Managers and work with OMMA Management and Directors to identify gaps in current staff performance, skills, and knowledge, and to determine essential skills, knowledge, and abilities necessary for new staff.

Position Responsibilities /Essential Functions:
•Provide direction and oversight to the Training Program.
•Develop and review training agendas, design instructional plans, develop curriculum, create assessment and evaluations tools, and create other materials and resources necessary to deliver training that will prepare staff to be successful in their work.
•Develop and implement Training Program processes and protocols.
•Delegate and supervise job tasks for Training Specialists.
•Review and complete Training Specialist performance evaluations.
•Oversee development of ongoing training for incumbent OMMA staff to assure training is being provided that reflects compliance with new laws and regulations.
•Identify creative options and tools for receiving feedback about training delivery, topic content, and effectiveness of Training Specialists.
•Create mechanisms for receiving and evaluating feedback.
•Develop and implement new employee training that ensures staff understand and demonstrate skills and knowledge necessary to succeed within the work environment.
•Utilize a testing tool or process to test new employees to ensure readiness to release to assigned program areas job positions including, but not limited to, Patient and / or Commercial Licensing Processors, Call Center Agents, Quality Assurance Analysts, Training Specialists, and Program Area Administrative Assistants.
•Maintain training records for individuals receiving training; enter information into a newly developed training database.
•Coordinate with the management team for the weekly monitoring and audit process.
•Identify data quality indicators and monitor programs.
•Identify appropriate management reports, run reports and review results.
•Approve leave requests for Training Specialists, and verify that hours reported are accurate, resolving issues as they arise.
•This position will be responsible to attend / participate in all mandatory staff meetings and in-service training and will assist with planning meeting agenda items and will conduct presentations as needed for these meetings and in-services.

Other Duties:
Demonstrate knowledge of and support mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical and behavior expectations as outlined by OMMA Management.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Valued Knowledge, Skills and Abilities:
Computer skills: Office 365 applications including, but not limited to Word, Outlook, Excel, Access, Teams, Microsoft Forms, Power BI, and SharePoint as well as Adobe, Smartsheet, and LinkedIn Learning, and software applications used for rapid development of training material and online courses. Knowledge of medical marijuana licensing program, operational procedure adherence, rules pertaining to state laws and mandates, adult education principles and methods and techniques of facilitation and training delivery, instructional design, curriculum writing, and technical writing. Administrative principles and practice, including data analysis, ad hoc research, program management and business administration also a plus.

MINIMUM QUALIFICATIONS

Required Bachelor’s degree in training and development, education, human resource development, public relations, communications, or related field AND two (2) years of professional adult education, teaching, or training experience demonstrating the skills, knowledge, and ability to train adult learners in classroom and/or online platforms utilizing adult learning principles, methods, and techniques; experience includes proficiency in course development, instructional design, and curriculum writing for adult learners. 

Preferred Qualifications:
Preference / Selective qualification will be given to candidate holding a Master’s degree in Adult Education (M.Ed) with one (1) year demonstrated proficiency in adult learner training, instructional design, and curriculum writing.

NOTES

REQUIREMENTS:
If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview.

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.