Contracting & Acquisitions Agent III

Recruitment #220513-F14C-06

Introduction



The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. We value respect, collaboration, and service.

OSDH is seeking a full time Contracting & Acquisitions Agent III providing support to Financial Services. This is a state employee position 34004052 governed by the Civil Service Rules, located in Oklahoma City, Oklahoma. OSDH offers a comprehensive Benefits Package, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.  For more information about the benefit allowance, follow this link  Plan Year 2022. The annual salary for this position is up to $56,000.00 based on education and experience.

Please note: this position may be underfilled at a level I or II.
Level I: up to $42,000.00, based on education and experience
Level II: up to $48,000.00, based on education and experience

Position Summary:
Review of requisitions and contract transmittals submitted by other OSDH divisions, review of specifications, development of contracts and competitive bid documents, management of the competitive bidding process, award of contracts and purchase orders, and administration of contracts and purchase orders, including responsibility for the contract file of record, processing renewals and change orders, maintaining encumbrances, and closing contract files.

Position Responsibilities/Essential Functions
•Drafts specifications and reviews specifications and requisitions developed by other divisions of the agency; determines method of acquisition.
•Maintains bidder lists, product and services information, supplier information, and acquisition records.
•Conducts bidder conferences and bid openings; tabulates and evaluates bids; recommends awards; mediates disputes.
•Makes recommendations to management concerning products and services and available sources of supply.
•Performs contract administration, including but not limited to, monitoring contractor compliance with contract specifications, monitoring contractor expenditures, reviewing claims, and ensuring timely submission reports.
•Supervises and trains subordinate personnel.
•Advises agency personnel on departmental rules, DCS regulations and laws; provides technical guidance and training to agency staff and vendors.
•Represents the agency at public and private sector meetings to explain the functions, procedures and legal guidelines concerning state purchases and contracts.
•Acts as liaison to Department of Central Services.
Other Duties: Duties, responsibilities, and activities may change at any time with or without notice.

Valued Knowledge, Skills and Abilities:
•Knowledge of the maintenance of complex records; of business communications, including grammar, punctuation, and spelling.  Ability is required to establish and maintain effective working relationships with others; to interpret and handle routine decisions in accordance with agency policy; and to follow oral and written instructions. Knowledge of acquisition methods and procedures pertaining to the acquisition of a wide variety of goods and services; of recent developments, trends and economic factors affecting acquisition of goods and services; of factors involved in writing specifications; of competitive bid methods and procedures; of State Purchase laws and regulations; of commodity and service markets, pricing methods and market resources, of office procedures and practices; .and of public relations.  Ability is required to identify sources of supply; to communicate effectively, both orally and in writing; to conduct several projects simultaneously; to evaluate bids and award contracts; and to write and review purchase specifications and requisitions. Knowledge of acquisition administration principles and practices.  Ability is required to monitor contract performance.

Physical Demands and Work Environment:
•Work is typically performed in an office setting with a climate-controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms.  This position requires long period of sitting and daily use of computer and phone. Applicants must be willing to perform all job-related travel associated with this position.

MINIMUM QUALIFICATIONS

•Level I: Requirements at this level consist of three years technical clerical work; or an equivalent combination of education and experience.

Level II: Requirements at this level consist of three years technical clerical work; or an equivalent combination of education and experience plus one year of experience involving contracting and purchasing.

Level III: Requirements at this level consist of three years technical clerical work; or an equivalent combination of education and experience plus two years of experience involving contracting and purchasing.

•A Certified Procurement Officer (CPO) certification is required for all positions and must be obtained after hire date.

NOTES

REQUIREMENTS:
If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview.

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.